For the provision of a Managed Payroll Processing and Administration Service

Fáilte Ireland-National Tourism Development Authority

Fáilte Ireland is seeking to appoint a service provider to provide a Managed Payroll Processing and Administration Service. The successful service providers' systems must be able to accommodate up to a minimum of 500 staff and 500 Pensioners. Fáilte Ireland's payroll covers a variety of shift patterns including part time, parental leave, shorter working year for both salaried and hourly paid staff. In addition, manual timesheets are currently in use for up to 150 staff.

Deadline

The time limit for receipt of tenders was 2017-10-18. The procurement was published on 2017-09-18.

Who?

• Fáilte Ireland-National Tourism Development Authority

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-09-18	Contract notice
2019-06-20	Contract award notice

Contract notice (2017-09-18)
Object
Scope of the procurement
Title: Payroll management services
Reference number: HR/2017/01
Short description:
“Fáilte Ireland is seeking to appoint a service provider to provide a Managed Payroll Processing and Administration Service. The successful service...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Payroll management services 📦
Additional CPV: Personnel and payroll services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.failteireland.ie 🌏
E-mail: glenda.byrne@failteireland.ie 📧
Phone: +353 18847878 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118763&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-09-18 📅
Submission deadline: 2017-10-18 📅
Publication date: 2017-09-21 📅
Identifiers
Notice number: 2017/S 181-370539
OJ-S issue: 181
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.

4) Establishment of this contract will be subject to the approval of the competent authorities.

5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Object
Scope of the procurement
Estimated total value: 1 000 000 EUR 💰
Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 60 months
Place of performance
Main site or place of performance:
“Ireland.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“As stated in the tender notice and Qualification Questionnaire which is available for downloading from the Irish Government procurement portal www.etenders.gov.ie”
Contract execution
Contract performance conditions:
“As stated in the tender notice and Qualification Questionnaire which is available for downloading from the Irish Government procurement portal www.etenders.gov.ie”

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“On the basis of the criteria stated in the procurement documents available for downloading from the Irish Government's Procurement portal www.etenders.gov.ie”
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-10-20 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2018-05-19 📅

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Glenda Byrne
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1169 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118763&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) This is the sole call for competition for this service.”

Show more (5)

“3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.”

“4) Establishment of this contract will be subject to the approval of the competent authorities.”

“5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if...”

“6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.”

“7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of...”

Complementary information
Review body
Name: Chief Registrar, The High Court
Postal address: The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
“The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010,...”
Source: OJS 2017/S 181-370539 (2017-09-18)

Contract award notice (2019-06-20)
Object
Scope of the procurement
Short description:
“Fáilte Ireland is seeking to appoint a service provider to provide a managed payroll processing and administration service. The successful service...”
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: Dublin 1
Postal town: Dublin 1
Contact
E-mail: procurement@failteireland.ie 📧

Reference
Dates
Date dispatched: 2019-06-20 📅
Publication date: 2019-06-25 📅
Identifiers
Notice number: 2019/S 120-294584
Refers to notice: 2017/S 181-370539
OJ-S issue: 120
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;

4) Establishment of this contract will be subject to the approval of the competent authorities;

5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the Contracting Authority considers that the successful tenderer has not met, or cannot meet its obligations; the Contracting Authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, at any time;

7) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Object
Scope of the procurement
Short description:
“Fáilte Ireland is seeking to appoint a service provider to provide a managed payroll processing and administration service. The successful service...”

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of the proposed service solution with regard to functional requirements
Quality criterion (weighting): 20
Quality criterion (name): Fitness for purpose of the proposed service solution with regard to technical requirements
Quality criterion (weighting): 10
Quality criterion (name): Overall technical merit of the human resources proposed
Administration and reporting
Quality criterion (weighting): 15
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 35

Reference
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) This is the sole call for competition for this service;”

Show more (5)

“3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;”

“4) Establishment of this contract will be subject to the approval of the competent authorities;”

“5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if...”

“6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, at any time;”

“7) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of...”

Complementary information
Review body
Postal town: Dublin 7
Information about review deadlines:
“The Contracting Authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010,...”
Source: OJS 2019/S 120-294584 (2019-06-20)

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