Exhibition Stand Design, Build, Storage & Support Services in the German Market / ITB Berlin

Tourism Ireland Limited

The German office of Tourism Ireland wishes to enter into a contract with a Supplier for Exhibition Stand Design, Build and Support Services for the German Market and specifically for a quality stand for the ITB Berlin in March 2018. The successful bidder will be appointed to a Single-party Framework Agreement.
The Contract Period will be for three years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for one additional annual term, subject to budget, annual performance review and other factors.
It is anticipated that the Contract will commence in November 2017.
Suitably qualified suppliers are hereby invited to submit a Tender.
Please refer to the tender documentation for further details.

Deadline

The time limit for receipt of tenders was 2017-08-08. The procurement was published on 2017-07-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2017-07-04 Contract notice
2018-01-02 Contract award notice
Contract notice (2017-07-04)
Object
Scope of the procurement
Title: Exhibition stands
Reference number: EX/ITB/2018
Short description:
The German office of Tourism Ireland wishes to enter into a contract with a Supplier for Exhibition Stand Design, Build and Support Services for the German Market and specifically for a quality stand for the ITB Berlin in March 2018. The successful bidder will be appointed to a Single-party Framework Agreement. The Contract Period will be for three years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for one additional annual term, subject to budget, annual performance review and other factors. It is anticipated that the Contract will commence in November 2017. Suitably qualified suppliers are hereby invited to submit a Tender. Please refer to the tender documentation for further details.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Exhibition stands 📦
Additional CPV: Exhibition stands 📦
Place of performance
NUTS region: Deutschland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland Limited
Postal address: 5th Floor, Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.ireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115181&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-07-04 📅
Submission deadline: 2017-08-08 📅
Publication date: 2017-07-06 📅
Identifiers
Notice number: 2017/S 127-259017
OJ-S issue: 127
Additional information
2 x Tourism Ireland Personnel.

Object
Scope of the procurement
Short description:
The German office of Tourism Ireland wishes to enter into a contract with a Supplier for Exhibition Stand Design, Build and Support Services for the German Market and specifically for a quality stand for the ITB Berlin in March 2018. The successful bidder will be appointed to a Single-party Framework Agreement.
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The Contract Period will be for three years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for one additional annual term, subject to budget, annual performance review and other factors.
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It is anticipated that the Contract will commence in November 2017.
Suitably qualified suppliers are hereby invited to submit a Tender.
Please refer to the tender documentation for further details.
Estimated total value: 200 000 EUR 💰
Estimated value excluding VAT: 200 000 EUR 💰
Duration: 48 months
Description of renewals: Renewal annually, subject to satisfactory performance, budget and other factors.
Place of performance
Main site or place of performance: Germany.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in the procurement documents available to download from www.etenders.gov.ie
Economic and financial standing:
Candidates must be financially stable and must provide evidence as stated in the procurement document savailable to download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:
Applicants must be compliant with Article 57 and must sign off the declaration of Bona Fides as stated in the procurement documents available to download from www.etenders.gov.ie
Minimum level(s) of standards:
As stated in the procurement documents available to download from www.etenders.gov.ie
Technical and professional ability:
As stated in the procurement documents available to download from www.etenders.gov.ie
Contract execution
Contract performance conditions:
As stated in the procurement documents available to download from www.etenders.gov.ie

Procedure
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2017-08-08 📅
Tender opening time: 14:00
Place: Tourism Ireland
Irland Information — Tourism Ireland
Gutleutstr. 32
60329 Frankfurt am Main.
Additional information: 2 x Tourism Ireland Personnel.
Award criteria
Quality criterion (name): Creativity & Functionality of the Proposed Stand Design
Quality criterion (weighting): 20
Quality criterion (name): Flexibility of Stand Design to Accommodate More OR Less Industry Partners and Change at Weekend
Quality criterion (weighting): 15
Quality criterion (name): Project Management and Implementation including Technical Support
Cost criterion: Ultimate Cost
Cost weighting: 50

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115181&B=ETENDERS_SIMPLE 🌏
Awarding authority name: Tourism Ireland
Postal address: Ireland Information — Tourism Ireland, Gutleutstr. 32
Postal town: Frankfurt am Main
Postal code: 60329
Country: Germany 🇩🇪
E-mail: dquinn@tourismireland.com 📧

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties.
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2)This is the sole Invitation to Tender for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the Board of Tourism Ireland.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore,respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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9) Tenders must be delivered as per the Instructions.
10) Tourism Ireland will not accept or consider Tenders delivered after this deadline.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 2
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2017/S 127-259017 (2017-07-04)
Contract award notice (2018-01-02)
Object
Scope of the procurement
Short description:
The German office of Tourism Ireland wishes to enter into a contract with a supplier for exhibition stand design, build and support services for the German Market and specifically for a quality stand for the ITB Berlin in March 2018. The successful bidder will be appointed to a single-party framework agreement. The contract period will be for 3 years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for 1 additional annual term, subject to budget, annual performance review and other factors. It is anticipated that the contract will commence in November 2017. Suitably qualified suppliers are hereby invited to submit a Tender. Please refer to the tender documentation for further details.
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Total value of the procurement: 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 5th Floor - Bishop's Square, Redmond's Hill
Postal code: Dublin
Postal town: Dublin D02 TD99

Reference
Dates
Date dispatched: 2018-01-02 📅
Publication date: 2018-01-04 📅
Identifiers
Notice number: 2018/S 002-001950
Refers to notice: 2017/S 127-259017
OJ-S issue: 2
Additional information
This tender competition has been concluded and a contract awarded.

Object
Scope of the procurement
Short description:
The German office of Tourism Ireland wishes to enter into a contract with a supplier for exhibition stand design, build and support services for the German Market and specifically for a quality stand for the ITB Berlin in March 2018. The successful bidder will be appointed to a single-party framework agreement.
Show more
The contract period will be for 3 years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for 1 additional annual term, subject to budget, annual performance review and other factors.
Show more
It is anticipated that the contract will commence in November 2017.

Procedure
Award criteria
Quality criterion (name): Creativity and functionality of the proposed stand design
Flexibility of stand design to accommodate more or less industry partners and change at weekend
Project management and implementation including technical support

Award of contract
Date of contract conclusion: 2017-11-01 📅

Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2018/S 002-001950 (2018-01-02)
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