Establishment of a multi party framework for the provision of relocation services (nationally and internationally) 2018-2021

Enterprise Ireland

Enterprise Ireland proposes to establish a multi-party framework agreement for the provision of a complete professional relocation service for Enterprise Ireland staff undertaking both national and international assignments.
It is envisaged that approximately 12 relocations will take place during the first year of this framework (2018) in various countries worldwide. The services required for each relocation will vary depending on location and family status of the assignee etc.
Services required will include:
— Internal Relocation Policy Assistance;
— Meet and Greet / Orientation Service;
— Accommodation Search Service;
— School Search Service;
— Move Management Services;
— Cultural Training and Security Briefing.
It should be noted that not all of these services will be required in all relocations.

Deadline

The time limit for receipt of tenders was 2017-11-02. The procurement was published on 2017-09-28.

Who?

• Enterprise Ireland

What?

• Placement services of personnel › Employee relocation services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2017-09-28	Contract notice

Contract notice (2017-09-28)
Object
Scope of the procurement
Title: Employee relocation services
Reference number: 2017/23
Short description:

Enterprise Ireland proposes to establish a multi-party framework agreement for the provision of a complete professional relocation service for Enterprise Ireland staff undertaking both national and international assignments. It is envisaged that approximately 12 relocations will take place during the first year of this framework (2018) in various countries worldwide. The services required for each relocation will vary depending on location and family status of the assignee etc. Services required will include: — Internal Relocation Policy Assistance; — Meet and Greet / Orientation Service; — Accommodation Search Service; — School Search Service; — Move Management Services; — Cultural Training and Security Briefing. It should be noted that not all of these services will be required in all relocations.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Employee relocation services 📦
Additional CPV: Employee relocation services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza, East Point Business
Postal code: 3
Postal town: Dublin
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: procurement@enterprise-ireland.com 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119222&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119222&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-09-28 📅
Submission deadline: 2017-11-02 📅
Publication date: 2017-09-30 📅
Identifiers
Notice number: 2017/S 188-385283
OJ-S issue: 188
Additional information

Please consult the associated documentation, which contains full instructions regarding the submissions of tenders in respect of this competition available on www.etenders.gov.ie eTenders Ref ID:124525.

Object
Scope of the procurement
Short description:

It is envisaged that approximately 12 relocations will take place during the first year of this framework (2018) in various countries worldwide. The services required for each relocation will vary depending on location and family status of the assignee etc.

Services required will include:

— Internal Relocation Policy Assistance;

— Meet and Greet / Orientation Service;

— Accommodation Search Service;

— School Search Service;

— Move Management Services;

— Cultural Training and Security Briefing.

It should be noted that not all of these services will be required in all relocations.

Estimated total value: 1 200 000 EUR 💰
Short description:

It is envisaged that approximately 12 relocations will be take place during the first year of this framework (2018) in various countries worldwide. The services required for each relocation will vary depending on location and family status of the assignee etc.

Estimated value excluding VAT: 1 200 000 EUR 💰
Duration: 48 months
Description of renewals:

The framework agreement will be for 2 years, with the option to extend on an annual basis, subject to a maximum of four (4) years subject to satisfactory performance, business needs and budgetary constraints.

Additional information:

Place of performance
Main site or place of performance: Enterprise Irelands Head Office, Dublin 3.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Details in Qualification Questionnaire document on www.etenders.gov.ie eTenders Ref ID:124525.

Number of participants to be contemplated: 3
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119222&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

ETenders RFT ID: 124525

1. The estimated total value of the any purchases pursuant to the framework agreement will not exceed 1 200 000 EUR (ex VAT) over its lifetime. The value of contracts under the framework may fall within the range of 500 EUR to 30 000 EUR (excl. VAT).

It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.

2. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

3. The numbers invited to tender will be the top five (5) qualifying candidates subject to that number qualifying.

4. This is the sole call for competition for this service.

5. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.

6. Contract award will be subject to the approval of the competent authorities.

7. The framework agreement will be for two [2] years with an option to extend on an annual basis, subject to a maximum duration of four [4] years and subject to satisfactory performance, business needs and budgetary constraints.

For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

8. It will be a condition of award that candidates are tax compliant.

9. If for any reason, it is not possible to establish the framework agreement with the designated successful tenderers emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderers on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

10. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

11. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Source: OJS 2017/S 188-385283 (2017-09-28)

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