Dry ADR Cryostat for Astronomical Detector Development

Dublin Institute for Advanced Studies

From funding received from Science Foundation Ireland, The Dublin Institute For Advanced Studies seeks to purchase a dry adiabatic demagnetization refrigerator (ADR) cryostat with one optical window and a capacity to be deployed at suitable optical to near-IR observatories around the world.
A detailed specification of requirements is set out in Section 2 of the main Tender Document. Tenders must comply with the format of tender as set out in Section 3.
DIAS reserves the right to purchase additional equipment in accordance with the terms of the winning proposal.
Proposals shall be submitted via E-tenders on or before 12:00 of 13.10.2017.

Deadline

The time limit for receipt of tenders was 2017-10-13. The procurement was published on 2017-09-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2017-09-07 Contract notice
2018-10-10 Contract award notice
Contract notice (2017-09-07)
Object
Scope of the procurement
Title: Laboratory, optical and precision equipments (excl. glasses)
Reference number: Mkids adr cryostat
Short description:
From funding received from Science Foundation Ireland, The Dublin Institute For Advanced Studies seeks to purchase a dry adiabatic demagnetization refrigerator (ADR) cryostat with one optical window and a capacity to be deployed at suitable optical to near-IR observatories around the world. A detailed specification of requirements is set out in Section 2 of the main Tender Document. Tenders must comply with the format of tender as set out in Section 3. DIAS reserves the right to purchase additional equipment in accordance with the terms of the winning proposal. Proposals shall be submitted via E-tenders on or before 12:00 of 13.10.2017.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Laboratory, optical and precision equipments (excl. glasses) 📦
Additional CPV: Laboratory, optical and precision equipments (excl. glasses) 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Dublin Institute for Advanced Studies
Postal address: 10 Burlington Road
Postal code: 4
Postal town: Dublin
Contact
Internet address: https://www.dias.ie 🌏
E-mail: finance@admin.dias.ie 📧
Phone: +353 6140100 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118250&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118250&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-09-07 📅
Submission deadline: 2017-10-13 📅
Publication date: 2017-09-09 📅
Identifiers
Notice number: 2017/S 173-354095
OJ-S issue: 173
Additional information
Full details of the Tender is available in the document section for uploading. This includes information advising bidders on how they might bid for this tender.

Object
Scope of the procurement
Short description:
From funding received from Science Foundation Ireland, The Dublin Institute For Advanced Studies seeks to purchase a dry adiabatic demagnetization refrigerator (ADR) cryostat with one optical window and a capacity to be deployed at suitable optical to near-IR observatories around the world.
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A detailed specification of requirements is set out in Section 2 of the main Tender Document. Tenders must comply with the format of tender as set out in Section 3.
DIAS reserves the right to purchase additional equipment in accordance with the terms of the winning proposal.
Proposals shall be submitted via E-tenders on or before 12:00 of 13.10.2017.
Estimated total value: 200 000 EUR 💰
Short description:
The Dublin Institute for Advanced Studies (DIAS) is a statutory corporation established in 1940 under the Institute for Advanced Studies Act of that year. It is a publicly-funded independent centre for research in basic disciplines. DIAS has three constituent schools:
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The School of Celtic Studies
The School of Theoretical Physics
The School of Cosmic Physics
Using the Universe as a natural laboratory from the centre of the Earth to the edges of the observable universe, the School of Cosmic Physics is currently organised in two broad sections Astronomy & Astrophysics, and Geophysics.
From funding received from Science Foundation Ireland, DIAS seeks to purchase a dry adiabatic demagnetization refrigerator (ADR) cryostat with one optical window and a capacity to be deployed at suitable optical to near-IR observatories around the world.
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Estimated value excluding VAT: 200 000 EUR 💰
Duration: 12 months
Additional information:
Full details of the Tender is available in the document section for uploading. This includes information advising bidders on how they might bid for this tender.
Place of performance
Main site or place of performance: 31 Fitzwilliam Place, Dublin 2, D02 XF86.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
1. All candidates will be required to produce a certificate demonstrating that they are not bankrupt or the subject of an administration order,are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
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2. All candidates are required to produce a certificate or declaration demonstrating that the candidate their directors or any other person who has powers of representation has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being ineligible to participate in this procurement process.
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3. All candidates must comply with the requirements of the State in which they participate/operate regarding registration on the professional or trade register
4. All candidates will be required to produce a certificate of declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of the relevant State in which the economic operator is established
5. All candidates will be required to produce a certificate of declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
Contract execution
Contract performance conditions: As set out in the main tender document.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2018-01-10 📅
Tender opening date: 2017-10-13 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Research Institute Publicly Funded by the Irish State
Contact
Contact point: Grace Forkin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/303 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118250&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts Dublin
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
Source: OJS 2017/S 173-354095 (2017-09-07)
Contract award notice (2018-10-10)
Object
Scope of the procurement
Short description:
From funding received from Science Foundation Ireland, The Dublin institute For Advanced Studies seeks to purchase a dry Adiabatic Demagnetization Refrigerator (ADR) cryostat with one optical window and a capacity to be deployed at suitable optical to near-IR observatories around the world. A detailed specification of requirements is set out in Section 2 of the main tender document. Tenders must comply with the format of tender as set out in Section 3. DIAS reserves the right to purchase additional equipment in accordance with the terms of the winning proposal. Proposals shall be submitted via e-tenders on or before noon of 13.10.2017
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Total value of the procurement: 176 440 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: Dublin 4

Reference
Dates
Date dispatched: 2018-10-10 📅
Publication date: 2018-10-12 📅
Identifiers
Notice number: 2018/S 197-445279
Refers to notice: 2017/S 173-354095
OJ-S issue: 197
Additional information
Full details of the tender is available in the document section for uploading. This includes information advising bidders on how they might bid for this tender.

Object
Scope of the procurement
Short description:
From funding received from Science Foundation Ireland, The Dublin institute For Advanced Studies seeks to purchase a dry Adiabatic Demagnetization Refrigerator (ADR) cryostat with one optical window and a capacity to be deployed at suitable optical to near-IR observatories around the world.
Show more
A detailed specification of requirements is set out in Section 2 of the main tender document. Tenders must comply with the format of tender as set out in Section 3.
Proposals shall be submitted via e-tenders on or before noon of 13.10.2017
The Dublin Institute for Advanced Studies (DIAS) is a statutory corporation established in 1940 under the Institute for Advanced Studies Act of that year. It is a publicly-funded independent centre for research in basic disciplines. DIAS has 3 constituent schools:
Show more
— the School of Celtic Studies,
— the School of Theoretical Physics,
— the School of Cosmic Physics.
Using the universe as a natural laboratory from the centre of the Earth to the edges of the observable universe, the School of Cosmic Physics is currently organised in two broad sections Astronomy and astrophysics, and geophysics.
From funding received from Science Foundation Ireland, DIAS seeks to purchase a dry Adiabatic Demagnetization Refrigerator (ADR) cryostat with one optical window and a capacity to be deployed at suitable optical to near-IR observatories around the world.
Show more
Additional information:
Full details of the tender is available in the document section for uploading. This includes information advising bidders on how they might bid for this tender.
Place of performance
Main site or place of performance: 31 Fitzwilliam Place, Dublin 2, D02 XF86

Procedure
Award criteria
Quality criterion (name): Techncial Specifications
Quality criterion (weighting): 55 %
Quality criterion (name): Lead Time
Quality criterion (weighting): 10 %
Quality criterion (name): Support warranty and Training
Cost criterion (name): Total Cost of Ownership
Cost criterion (weighting): 25 %

Award of contract
Date of contract conclusion: 2017-11-24 📅
Name: Entropy GmbH
National registration number: DE269222653
Postal address: Gmunder Str. 37a
Postal town: Munich
Postal code: 81379
Country: Germany 🇩🇪
Phone: +49 8972449520 📞
E-mail: d.wernicke@entropy-gmbh.de 📧
Internet address: http://www.entropy-gmbh.de 🌏
Total value of the procurement: 176 440 EUR 💰
Information about tenders
Number of tenders received: 2

Reference
Additional information
Contract was awarded to the most economically advantageous tender

Complementary information
Review body
Information about review deadlines: Set out in sections 36.1 and 36.2 of contract with Entropy
Body responsible for mediation procedures
Name: Centre for Effective Dispute resolution
Postal address: 70 Fleet Street
Postal town: London
Postal code: EC4Y 1EU
Country: United Kingdom 🇬🇧
Phone: +44 2075366000 📞
Internet address: https://www.cedr.com/contact/ 🌏
Source: OJS 2018/S 197-445279 (2018-10-10)
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