Distribution & Warehousing Services

Tourism Ireland Limited

Tourism Ireland wishes to procure the services of logistics partner who will take responsibility for co-ordinating and distributing the marketing literature and supporting material from its printers to its warehouses in overseas markets. The appointed logistics provider will also take responsibility for the distribution of the marketing literature via marketing channels within the Great Britain and European markets.

Deadline

The time limit for receipt of tenders was 2017-03-28. The procurement was published on 2017-02-23.

Who? What? Where?
Procurement history
Date Document
2017-02-23 Contract notice
Contract notice (2017-02-23)
Object
Scope of the procurement
Title: Printing and distribution services
Reference number: CT-2017-DIS-1
Short description:
Tourism Ireland wishes to procure the services of logistics partner who will take responsibility for co-ordinating and distributing the marketing literature and supporting material from its printers to its warehouses in overseas markets. The appointed logistics provider will also take responsibility for the distribution of the marketing literature via marketing channels within the Great Britain and European markets.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Printing and distribution services 📦
Additional CPV: Storage and warehousing services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland Limited
Postal address: 5th Floor — Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.ireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763474 📞
Fax: +353 014763642 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108959&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-02-23 📅
Submission deadline: 2017-03-28 📅
Publication date: 2017-02-25 📅
Identifiers
Notice number: 2017/S 040-073112
OJ-S issue: 40
Additional information
Duration of the Framework Agreement: It is anticipated that the Framework Agreement will commence during January 2018 for a period of 3 years [subject to satisfactory performance, budget and other factors] with an option at the sole discretion of Tourism Ireland to extend annually for up to a further 1 year. This is the first stage in a two-stage restricted procedure. Following evaluation of Requests to Participate received, a minimum of five shortlisted candidates will be invited to submit a detailed tender proposal. Tourism Ireland requires all Requests to Participate to adopt the standard, prescribed format as detailed in the Response Document. The Request to Participate document setting out this required format is available on www.etenders.gov.ie Requests to Participate (4 copies plus 1 soft copy by email) must be delivered as per the Instructions. Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline. Tourism Ireland will not accept responsibility for Requests to Participate that are lost or damaged in the post. Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded. Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website. Award of the Contract will be subject to approval by the Board of Tourism Ireland. The contract will be subject to Irish law. Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
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Object
Scope of the procurement
Estimated total value: 1 780 000 EUR 💰
Title of the lot: Bulk Storage and Distribution of Literature
Lot number: 1
Short description:
LOT ONE: Bulk Storage and Distribution of Literature, i.e. at a carton or pallet level to the warehouse / hub, local offices, business partners, travel agencies and exhibitions
Tourism Ireland requires delivery of material mainly but not exclusively within the following countries:
Ireland, United Kingdom, France, Germany, Spain, Italy, The Netherlands, Belgium, Switzerland, and Austria.
The expected service level/lead time for bulk distribution of literature is:
Delivery to Local office/trade partner: Within 5 working days of order being placed.
Exhibition Orders: Must be delivered at the specified time and location.
Bulk Storage and Distribution of Literature to Tourism Ireland's overseas warehouses / hubs. Delivery is required to warehouses and offices in UK, Europe, USA, Canada, Australia, New Zealand, Dubai, China, and India
The expected service level/lead time for bulk distribution of literature is
GB Destinations — 3 – 5 working days.
European destinations — 3-5 working days.
USA — 15 days including customs clearance.
Canada — 21 days including customs clearance.
Australia /New Zealand -49 days including customs clearance (3-5 days air freight)
China / Dubai/ India –. 3-5 working days air freight.
Estimated value excluding VAT: 1 380 000 EUR 💰
Duration: 48 months
Title of the lot: Consumer Mail Fulfilment
Lot number: 2
Short description:
LOT TWO: Mail Fulfilment of marketing literature to consumers in GB and Europe. Approximately 30,000 orders per year (75,000 brochures )
It is expected that consumer orders will be fulfilled as follows:
Delivery to Consumer: A maximum period of 10 days between order being placed and consumers receipt of literature.
Estimated value excluding VAT: 400 000 EUR 💰
Place of performance
Main site or place of performance: Tourism Ireland's Coleraine Office.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the supporting documentation.
Economic and financial standing:
A grouping if successful must contract as a single entity, having joint and several liability.
Minimum level(s) of standards:
Requests to Participate will be evaluated in three sequential steps:
Step 1: Completeness of Request to Participation;
Step 2: Satisfaction with the financial standing of the Supplier
In order to be deemed suitable for evaluation under Step 3, Suppliers must demonstrate that they have robust financial standing by providing:
— Audited accounts or balance sheets for the past 3 financial years or if unavailable, an acceptable explanation as to why they are unavailable. Reluctance or failure to supply audited accounts is not deemed to be an acceptable explanation.
— Statement of overall turnover and turnover on services to which the contract relates for the past 3 financial years.
Step 3: Those Suppliers whose Requests to Participate are deemed to be complete and who have demonstrated satisfactory financial standing will be evaluated against the Suitability Criteria.
Technical and professional ability: Please refer to the supporting documentation.
Minimum level(s) of standards: Please refer to the supporting documentation.
Contract execution
Contract performance conditions: Please refer to the supporting documentation.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Evidence of contracts of a similar size, scope and geographical spread undertaken in the last 3 years [including the names, positions and contact details of managerial reference names in each instance]
Adequate resources to fulfil the requirements.
Reporting and IT Capabilities.
Previous relevant experience of proposed account management team.
Adequate resources to fulfil the requirements
Reporting and IT Capabilities
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Hannah Hughes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108959&B=ETENDERS_SIMPLE 🌏
Awarding authority name: Tourism Ireland
Postal address: Beresford House, 2 Beresford Road
Postal town: Coleraine
Postal code: BT52 1GE
Country: United Kingdom 🇬🇧
Northern Ireland 🏙️

Reference
Additional information
Duration of the Framework Agreement: It is anticipated that the Framework Agreement will commence during January 2018 for a period of 3 years [subject to satisfactory performance, budget and other factors] with an option at the sole discretion of Tourism Ireland to extend annually for up to a further 1 year.
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This is the first stage in a two-stage restricted procedure. Following evaluation of Requests to Participate received, a minimum of five shortlisted candidates will be invited to submit a detailed tender proposal.
Tourism Ireland requires all Requests to Participate to adopt the standard, prescribed format as detailed in the Response Document. The Request to Participate document setting out this required format is available on www.etenders.gov.ie
Requests to Participate (4 copies plus 1 soft copy by email) must be delivered as per the Instructions.
Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline.
Tourism Ireland will not accept responsibility for Requests to Participate that are lost or damaged in the post.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website.
Award of the Contract will be subject to approval by the Board of Tourism Ireland.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.

Complementary information
Review body
Name: The High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2017/S 040-073112 (2017-02-23)
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