Accounting and Finance Information System (AFIS)

Irish Aviation Authority

ITT for the Configuration Supply, Delivery Installation and Support of an Accounting and Finance Information System — Divided into 2 Lots:
Lot 1 — SDM ACC and FIN Module, and
Lot 2 — FPA Payments Module.

Deadline

The time limit for receipt of tenders was 2017-06-29. The procurement was published on 2017-06-14.

Who? What? Where?
Procurement history
Date Document
2017-06-14 Contract notice
2017-09-27 Contract award notice
Contract notice (2017-06-14)
Object
Scope of the procurement
Title: Financial systems software package
Reference number: AFIS 06-17 * 119584
Short description:
ITT for the Configuration Supply, Delivery Installation and Support of an Accounting and Finance Information System — Divided into 2 Lots: Lot 1 — SDM ACC and FIN Module, and Lot 2 — FPA Payments Module.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Financial systems software package 📦
Additional CPV: Financial analysis and accounting software package 📦
Place of performance
NUTS region: Belgique/België 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Irish Aviation Authority
Postal address: The Times Building, 11-12 D'Olier Street
Postal town: Dublin
Contact
Internet address: http://www.iaa.ie 🌏
E-mail: mary.mcconnell@iaa.ie 📧
Phone: +353 016031509 📞
Fax: +353 016792934 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114065&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-06-14 📅
Submission deadline: 2017-06-29 📅
Publication date: 2017-06-16 📅
Start date: 2017-09-01 📅
Identifiers
Notice number: 2017/S 114-229131
OJ-S issue: 114
Additional information
Please note that the date for receipt of proposals is different for lot 1 and lot 2 Lot 1 closes on the 29.6.2017.

Object
Scope of the procurement
Short description:
ITT for the Configuration Supply, Delivery Installation and Support of an Accounting and Finance Information System — Divided into 2 Lots:
Lot 1 — SDM ACC and FIN Module, and
Lot 2 — FPA Payments Module.
Estimated total value: 400 000 EUR 💰
Information about lots:
Lot 1,
Lot 2,
Lots 1 and 2.
Title of the lot: A Cots Financial Accounting Package
Lot number: 1
Short description:
The IAA is seeking tenders to supply, configure, deliver, install, commission and support a financial accounting package and grant management system. the application will be known as AFIS and will be used by the SESAR Deployment manager based in Brussels, Belgium.
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The procurement is divided into two lots with staggered closing dates, please see ITT documents downloadable from e-tenders.
Additional information:
Please note that the date for receipt of proposals is different for lot 1 and lot 2
Lot 1 closes on the 29.6.2017.
Title of the lot: FPA Payment Module for Grant Management
Lot number: 2
Additional information: Lot 2 closes on the 11.7.2017.
Place of performance
Main site or place of performance: Brussels.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See ITT documentation.
Contract execution
Contract performance conditions: See ITT documentation.

Procedure
Accelerated procedure:
Please note that this contract is being procured under an Open Accelerated Procedure. This Contract Notice is for a procurement for a requirement that is urgent and where the longer time limit under the Public Contract Regulations (‘the Regulations’) are impractical. This requirement is now urgent following a failed tender procedure and to ensure that the delivery of the project coincides with the last quarter of the financial year this contract must be awarded as soon as possible.
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This will prevent prolonged delays that will have a significant economic impact for non delivery of financial information and grant distribution. For this reason, the procurement is being run under reduced time scales, the response requirements and particulars of the tender documents having been carefully prepared to reflect proportionality to the response period available.
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Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2017-10-29 📅
Tender opening date: 2017-06-29 📅
Tender opening time: 12:00
Place: Finance Unit of the IAA based in the Times Building, D'Olier Street, Dublin 2.
Additional information:
Please note that each lot will be opened within 7 days of closing date for receipt of proposals the date above is for lot 1 see ITT for all relevant dates in relation to both lots.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Mary Mc Connell
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1154 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114065&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Irish Aviation Authority
Postal address: 11-12 D'Olier Street
Postal town: Dublin
Postal code: 2
Country: Ireland 🇮🇪
Phone: +353 16718655 📞
E-mail: mary.mcconnell@iaa.ie 📧
Fax: +353 16792934 📠
Internet address: www.iaa.ie 🌏
Source: OJS 2017/S 114-229131 (2017-06-14)
Contract award notice (2017-09-27)
Object
Scope of the procurement
Short description:
ITT for the configuration supply, delivery installation and support of an accounting and finance information system — divided into 2 lots: Lot 1 — SDM ACC and FIN Module and Lot 2 — FPA Payments Module.
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-09-27 📅
Publication date: 2017-09-29 📅
Identifiers
Notice number: 2017/S 187-382666
Refers to notice: 2017/S 114-229131
OJ-S issue: 187
Additional information
Please note that the date for receipt of proposals is different for lot 1 and lot 2 Lot 1 closes on 29.6.2017.

Object
Scope of the procurement
Short description:
ITT for the configuration supply, delivery installation and support of an accounting and finance information system — divided into 2 lots:
Lot 1 — SDM ACC and FIN Module and
Additional information:
Lot 1 closes on 29.6.2017.
Lot 2 closes on 11.7.2017.

Procedure
Award criteria
Quality criterion (name): Provision
Quality criterion (weighting): 50
Price weighting: 25 /75
25/75

Reference
Additional information
Following a review by the Evaluation Team of the response received to this invitation to tender, I regret to inform you that IAA is not proceeding with this tender procedure on the basis of no suitable tender being received.
In consultation with our partners in this tender procedure, SESAR Deployment Manager, the IAA is reviewing the requirements. Any further tender notices will be published on the Irish government's public procurement portal ‘etenders’ (www.etenders.gov.ie (http://www.etenders.gov.ie/)), and in the Official Journal of the EU via Tenders Electronic Daily (TED).
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Source: OJS 2017/S 187-382666 (2017-09-27)
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