2700 DMU Refurbishment Project

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) are seeking expressions of interest from companies wishing to participate in a tender process for the re-introduction of the 2700 Class DMU fleet into passenger service to cater for increasing customer demand.
The tender will seek a full turn-key engineering solution.
The 2700 Class DMU fleet comprises of 28 vehicles which are configured into 13 train-sets of 2 vehicles as well as 2 stand-alone bi-cab vehicles.
The vehicles have not been used in revenue service since 2012 and as such require an engineering intervention.

Deadline

The time limit for receipt of tenders was 2017-08-09. The procurement was published on 2017-07-07.

Who? What? Where?
Procurement history
Date Document
2017-07-07 Contract notice
Contract notice (2017-07-07)
Object
Scope of the procurement
Title: Reconditioning services of rolling stock
Reference number: 6891
Short description:
Iarnród Éireann (IÉ) are seeking expressions of interest from companies wishing to participate in a tender process for the re-introduction of the 2700 Class DMU fleet into passenger service to cater for increasing customer demand. The tender will seek a full turn-key engineering solution. The 2700 Class DMU fleet comprises of 28 vehicles which are configured into 13 train-sets of 2 vehicles as well as 2 stand-alone bi-cab vehicles. The vehicles have not been used in revenue service since 2012 and as such require an engineering intervention.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Reconditioning services of rolling stock 📦
Additional CPV: Reconditioning services of rolling stock 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034870 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114710&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114710&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-07-07 📅
Submission deadline: 2017-08-09 📅
Publication date: 2017-07-11 📅
Start date: 2018-02-01 📅
Identifiers
Notice number: 2017/S 130-266555
OJ-S issue: 130
Additional information
To participate in this tender process, companies are required to download a copy of the PQQ attached to the this contract notice and to submit a completed copy (to include all supporting documentation) to Irish Rail by the closing date contained within the PQQ.
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Object
Scope of the procurement
Short description:
Iarnród Éireann (IÉ) are seeking expressions of interest from companies wishing to participate in a tender process for the re-introduction of the 2700 Class DMU fleet into passenger service to cater for increasing customer demand.
The tender will seek a full turn-key engineering solution.
The 2700 Class DMU fleet comprises of 28 vehicles which are configured into 13 train-sets of 2 vehicles as well as 2 stand-alone bi-cab vehicles.
The vehicles have not been used in revenue service since 2012 and as such require an engineering intervention.
Estimated total value: 6 500 000 EUR 💰
Information about lots:
The contract is being advertised in 2 separate lots. Lot 1 concerns all engineering works taking place off-site at the successful contractors premises; and Lot 2 concerns all engineering works taking place on-site at IÉ's maintenance facility at Inchicore Works. For clarity, IÉ will only be awarding 1 Lot however companies will be permitted to submit a tender against Lot 1 and/or Lot 2.
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Title of the lot: 2700 DMU Refurbishment Project — Off Site Delivery
Lot number: 1
Short description:
All engineering works to be undertaken off-site at the applicants premises.
This engineering intervention will involve a number of core requirements such as (but not limited to);
a. Undertaking heavy maintenance activities on key systems (i.e. Bogies, Final Drives, Exhausts, Cooling System, Gangways, Couplers, Pneumatic Systems etc.);
b. Undertaking system integrity and refurbishment to existing sub-systems (i.e. Fire Suppression, Toilet Modules, Passenger Doors, Lighting, Glazing etc.);
c. Supply and installation of replacement components and assemblies (i.e. Passenger seating, flooring systems, under-frame equipment cabinets, interior panels, luggage racks etc.);
d. Undertake modification works (electrical, mechanical and body) to bring the refurbished fleet in line with the remainder of the IÉ fleets);
Estimated value excluding VAT: 6 500 000 EUR 💰
Description of options:
The core requirement of this engineering project will be to refurbish the rolling stock in line with the requirements of the technical specification.
Additionally, Irish Rail will be seeking costed options for (but not limited to) the following:
1. Overhaul of Traction and Generator engines;
2. Overhaul of Transmissions and/or Transmission replacement;
3. Overhaul of Vacuum Toilets;
4. Installation of new Fire Suppression System;
5. Supply and installation of LED saloon lighting;
6. Supply and installation of Passenger Information System;
7. Supply and installation of CCTV system.
Additional information:
To participate in this tender process, companies are required to download a copy of the PQQ attached to the this contract notice and to submit a completed copy (to include all supporting documentation) to Irish Rail by the closing date contained within the PQQ.
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Title of the lot: 2700 DMU Refurbishment Project — On Site Delivery
Lot number: 2
Short description: All engineering works to be undertaken on-site at Irish Rail premises.
Place of performance
Main site or place of performance:
Engineering Works at Contractors Premises; Commissioning in Ireland.
Engineering Works at Irish Rail's Premises; Commissioning in Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not Applicable.
List and brief description of rules and criteria:
All companies will be scored objectively against the advertised selection criteria contained within the attached PQQ.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
A structured payment profile will be issued with the ITT documentation.
It is anticipated that there will be an initial payment upon contract commencement which will require to be protected by a bond.
The remaining payments will be made upon successful delivery of each set of vehicles.
It is envisaged that there will be an element of retention which will be linked to reliability for a period of time.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
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Contract performance conditions:
It is envisaged that there will be an element of payment retention which will be linked to reliability for a period of time.

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 7
Objective criteria for choosing the limited number of candidates:
Whilst the quantity of applicants is not known at this stage of the process, Irish Rail would anticipate inviting a minimum of 5 (and a maximum of 7) companies to participate in the ITT stage of the process.
All applications will be evaluated in line with the advertised selection criteria contained within the attached Pre-Qualification Questionnaire.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-09-01 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gary Mander
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114710&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
To participate, applicants are required to download a copy of the PQQ attached to this contract notice.
All PQQ correspondence and clarification information will be transmitted through the eTenders messaging facility.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Source: OJS 2017/S 130-266555 (2017-07-07)
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