The Landscape Maintenance and Grass Maintenance of Various Sites and Open Spaces in Dublin City Council's Administrative Area in 6 Lots — January 2017 to December 2020

Dublin City Council

Dublin City Council proposes to award a contract for the Landscape Maintenance and Grass Maintenance of Various Sites and Open Spaces in 6 Lots in Dublin City Council's administrative area from the 1.1.2017-31.12.2020. Tenderers are entitled to apply for, and be awarded, 1 or more lots. Dublin City Council will award each Lot on an individual basis. Please see the tender documents for full details and specifications.
A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration section, Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8. Please contact this section to arrange collection of the maps: parks@dublincity.ie or phone. (01) 222 5278.
A fee of 100 EUR applies; however, this is refundable on submission of a bonafide tender, not subsequently withdrawn.

Deadline

The time limit for receipt of tenders was 2016-09-09. The procurement was published on 2016-07-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Dublin City Council

What?

Procurement history

Date	Document
2016-07-29	Contract notice
2017-04-05	Contract award notice

Contract notice (2016-07-29)
Object
Scope of the procurement
Title: Grounds maintenance services
Short description:

Dublin City Council proposes to award a contract for the Landscape Maintenance and Grass Maintenance of Various Sites and Open Spaces in 6 Lots in Dublin City Council's administrative area from the 1.1.2017-31.12.2020. Tenderers are entitled to apply for, and be awarded, 1 or more lots. Dublin City Council will award each Lot on an individual basis. Please see the tender documents for full details and specifications. A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration section, Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8. Please contact this section to arrange collection of the maps: parks@dublincity.ie or phone. (01) 222 5278. A fee of 100 EUR applies; however, this is refundable on submission of a bonafide tender, not subsequently withdrawn.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Grounds maintenance services 📦
Additional CPV: Landscape gardening services 📦
Place of performance
NUTS region: ie021 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Community, Culture, Economic and Emergency Services, Block 4, Ground Floor, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: gary.sullivan@dublincity.ie 📧
Phone: +353 12224493 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101031&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-07-29 📅
Submission deadline: 2016-09-09 📅
Publication date: 2016-08-02 📅
Identifiers
Notice number: 2016/S 147-265860
OJ-S issue: 147
Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The contract is primarily for use by the CRA /Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is: The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to: parks@dublincity.ie Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal: www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 29.8.2016 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract is primarily for use by the CRA /Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is: The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to: parks@dublincity.ie Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal: www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 29.8.2016 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:

A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration section, Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8. Please contact this section to arrange collection of the maps: parks@dublincity.ie or phone. (01) 222 5278.

A fee of 100 EUR applies; however, this is refundable on submission of a bonafide tender, not subsequently withdrawn.

Estimated total value: 4 800 000 EUR 💰
Title of the lot: Central Area — Landscape Maintenance and Grass Maintenance
Lot number: 1
Short description:

Landscape and Grass Maintenance:

Typical Maintenance operations are Litter removal, Grass cutting, Weed control, Tree maintenance, Pruning (shrubs), Hedge maintenance and Hard stand maintenance. (See the specifications for full details).

The Grass Maintenance Contract involves the maintenance of roadside grass verges and incidental open spaces Typical Maintenance operations are Litter removal, Grass cutting, Weed control. (See the specifications for full details).

A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration Section, Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8, between 10:00 -16:00. A fee of 100 EUR applies; however, this is refundable on submission of a bonafide tender, not subsequently withdrawn. Contact: parks@dublincity.ie or phone. (01) 222 5278.

Duration: 48 months
Title of the lot: South Central — Landscape Maintenance and Grass Maintenance
Lot number: 2
Short description:

A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration Section, Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8, between 10:00-16:00. A fee of 100 EUR applies; however, this is refundable on submission of a bonafide tender, not subsequently withdrawn. Contact: parks@dublincity.ie or phone. (01) 222 5278.

Title of the lot: South East — Landscape Maintenance and Grass Maintenance
Lot number: 3
Short description:

The Grass Maintenance Contract involves the maintenance of roadside grass verges and incidental open spaces Typical Maintenance operations are Litter removal, Grass cutting; Weed control. (See the specifications for full details).

Title of the lot: North Central — Landscape Maintenance and Grass Maintenance
Lot number: 4
Title of the lot: North West — Landscape Maintenance and Grass Maintenance
Lot number: 5
Title of the lot: Dublin North/South — Landscape Maintenance only
Lot number: 6
Short description: Landscape Maintenance only.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please see the tender documents, available on: www.etenders.gov.ie for full details (RFT ID — 107184).

Economic and financial standing:

Please see the tender documents, available on: www.etenders.gov.ie for full details (RFT ID — 107184).

Technical and professional ability:

Please see the tender documents, available on: www.etenders.gov.ie for full details (RFT ID — 107184).

Contract execution
Contract performance conditions:

Please see the tender documents, available on: www.etenders.gov.ie for full details (RFT ID — 107184).

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2016-09-09 📅
Tender opening time: 12:00
Place: The location and time of opening of tenders is subject to change at Dublin City Council's discretion.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Executive Manager
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101031&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 48 months.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract is primarily for use by the CRA /Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is: The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to: parks@dublincity.ie Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal: www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 29.8.2016 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor.
Source: OJS 2016/S 147-265860 (2016-07-29)

Contract award notice (2017-04-05)
Object
Scope of the procurement
Short description:

Dublin City Council proposes to award a contract for the Landscape Maintenance and Grass Maintenance of Various Sites and Open Spaces in 6 Lots in Dublin City Council's administrative area from the 1.1.2017 — 31.12.2020. Tenderers are entitled to apply for, and be awarded, 1 or more lots. Dublin City Council will award each Lot on an individual basis. Please see the tender documents for full details & specifications. A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration section, Block 4 Ground Floor, Civic Offices, Wood Quay Dublin 8. Please contact this section to arrange collection of the maps — parks@dublincity.ie or phone (01) 222 5278. A fee of EUR 100 applies; however, this is refundable on submission of a bona fide tender, not subsequently withdrawn.

Total value of the procurement: 4 078 095 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-04-05 📅
Publication date: 2017-04-07 📅
Identifiers
Notice number: 2017/S 069-130706
Refers to notice: 2016/S 147-265860
OJ-S issue: 69

Object
Scope of the procurement
Short description:

Tenderers are entitled to apply for, and be awarded, 1 or more lots. Dublin City Council will award each Lot on an individual basis.

Please see the tender documents for full details & specifications.

A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration section, Block 4 Ground Floor, Civic Offices, Wood Quay Dublin 8. Please contact this section to arrange collection of the maps — parks@dublincity.ie or phone (01) 222 5278.

A fee of EUR 100 applies; however, this is refundable on submission of a bona fide tender, not subsequently withdrawn.

Landscape & Grass Maintenance

Typical Maintenance operations are Litter removal, Grass cutting; Weed control, Tree maintenance, Pruning (shrubs), Hedge maintenance and Hard stand maintenance. (see the specifications for full details.)

The Grass Maintenance Contract involves the maintenance of roadside grass verges and incidental open spaces Typical Maintenance operations are Litter removal, Grass cutting; Weed control. (see the specifications for full details).

A set of maps defining the project is available in hard copy only, and can be obtained up to 10 days prior to the closing date of the tender from the Parks Administration section, Block 4 Ground Floor, Civic Offices, Wood Quay Dublin 8, between 10:00 -16:00. A fee of EUR 100 applies; however, this is refundable on submission of a bona fide tender, not subsequently withdrawn. Contact parks@dublincity.ie or phone (01) 222 5278.

Procedure
Award criteria
Quality criterion (name): Level of resources Offered
Quality criterion (weighting): 2500
Cost criterion: Ultimate Cost
Cost weighting: 7500
Cost criterion: Ultimate

Award of contract
Date of contract conclusion: 2017-01-19 📅
Source: OJS 2017/S 069-130706 (2017-04-05)

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