Technical Services for SEAI Sustainable Energy Communities

Sustainable Energy Authority of Ireland

The Sustainable Energy Authority of Ireland (SEAI) has a mission to play a
leading role in transforming Ireland into a society based on sustainable energy
structures, technologies and practices. The objective of this RFT is to appoint
suitably qualified organisations for the provision of technical advice to
Sustainable Energy Communities under four LOTs as follows: Technical
Advisors (Lots 1, 2, 3 and 4): To engage directly with the exemplar SECs,
providing technical support to progress sustainable energy projects and to
develop specific core competencies as outlined below. Lot 1 — Strong
Partnerships/ Energy Champions and Integrated Planning Lot 2 — Strategic
Financing Lot 3 — Energy Efficiency and Renewable Energy Lot 4 — Smart Energy
and Sustainable Transport Successful tenderers will form part of a multi-parties
framework. For more information please refer to the notice published on
www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2016-10-14. The procurement was published on 2016-09-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-09-12 Contract notice
2019-11-14 Contract award notice
Contract notice (2016-09-12)
Object
Scope of the procurement
Title: Energy-efficiency consultancy services
Short description:
The Sustainable Energy Authority of Ireland (SEAI) has a mission to play a leading role in transforming Ireland into a society based on sustainable energy structures, technologies and practices. The objective of this RFT is to appoint suitably qualified organisations for the provision of technical advice to Sustainable Energy Communities under four LOTs as follows: Technical Advisors (Lots 1, 2, 3 and 4): To engage directly with the exemplar SECs, providing technical support to progress sustainable energy projects and to develop specific core competencies as outlined below. Lot 1 — Strong Partnerships/ Energy Champions and Integrated Planning Lot 2 — Strategic Financing Lot 3 — Energy Efficiency and Renewable Energy Lot 4 — Smart Energy and Sustainable Transport Successful tenderers will form part of a multi-parties framework. For more information please refer to the notice published on www.etenders.gov.ie
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Energy-efficiency consultancy services 📦
Additional CPV: Energy-efficiency consultancy services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Sustainable Energy Authority of Ireland
Postal address: Wilton Park House, Wilton Place
Postal town: Dublin
Contact
Internet address: http://www.seai.ie 🌏
E-mail: etenders@seai.ie 📧
Phone: +353 18082130 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103023&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103023&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-09-12 📅
Submission deadline: 2016-10-14 📅
Publication date: 2016-09-17 📅
Start date: 2016-11-01 📅
Identifiers
Notice number: 2016/S 180-322667
Refers to notice: 2016/S 153-276903
OJ-S issue: 180

Object
Scope of the procurement
Short description:
The Sustainable Energy Authority of Ireland (SEAI) has a mission to play a
leading role in transforming Ireland into a society based on sustainable energy
structures, technologies and practices. The objective of this RFT is to appoint
suitably qualified organisations for the provision of technical advice to
Sustainable Energy Communities under four LOTs as follows: Technical
Advisors (Lots 1, 2, 3 and 4): To engage directly with the exemplar SECs,
providing technical support to progress sustainable energy projects and to
develop specific core competencies as outlined below. Lot 1 — Strong
Partnerships/ Energy Champions and Integrated Planning Lot 2 — Strategic
Financing Lot 3 — Energy Efficiency and Renewable Energy Lot 4 — Smart Energy
and Sustainable Transport Successful tenderers will form part of a multi-parties
framework. For more information please refer to the notice published on
Title of the lot: Lot 1 — Strong Partnerships/ Energy Champions and Integrated Planning
Lot number: 1
Short description:
Strong Partnerships/ Energy Champions
Support the SEC to:
— Create a Year 1 workplan outlining goals, priorities and key actions
— Develop a three-year project roadmap
— Initiate contact with local, regional, or national authorities and institutions
— Coordinate and strategically fit SEC actions and plans with spatial planning and policy
— Engage in ongoing stakeholder mapping — to identify potential partners, supporters and challengers
— Develop a strategy to connect and align with key stakeholders
— Develop a plan to integrate projects across different areas (e.g. Energy Efficiency and Transport)
— Actively integrate projects across different areas
— Develop an integrated system of data collection across all elements of the initiative
— Establish a methodology to ensure an annual review of progress towards goals
Integrated Planning
— Establish a Steering Group with representation from at least 3 sectors; i.e. private, business, education, Local Authority
— Initiate contact with local authorities and other community groups
— Explore opportunity to work in partnerships with other community groups
— Reach out to key regional and national groups, stakeholders and authorities
— Explore opportunity to work in partnerships with key regional and national groups, stakeholders and authorities
— Carry out a stakeholder engagement process to consult the general public on the project (e.g. town hall meeting)
— Encourage all members of the community to play an active role in the design and implementation of the initiative
— Actively participate in SEC Network events
— Seek to provided or received peer-to-peer support (e.g. sharing ideas, resources, advice or support) to others in the Network
Appointment: Lot 1 –three organisations.
Description of renewals:
SEAI is awarding a contract initially for a one year period, which subject to satisfactory performance, organisational need and budget availability, may be extended for a second and third year depending on the SEC Programme progression.
Name of EU-financed project or programme: Erdf.
Title of the lot: Lot 2 — Strategic Financing
Lot number: 2
Short description:
Lot 2 — Strategic Financing
— Identify and appoint a dedicated financial accountant
— Identify and appoint financial controller
— Consider engaging in strategic financial partnerships (e.g. brokering with suppliers)
— Scoping potential grant sources
— Research other funding models (e.g. community loans, social financing, energy performance contracting)
— Utilise one or more of these strategies
— Develop a long-term financial plan
— Increase the number and types of funding streams adopted by the SEC
— Establish ways to measure SEC economic impact (e.g. jobs created, money saved on bills)
— Establish measurement process to assess SEC impact on an ongoing basis
Appointment: Lot 2 – 2 organisations.
Title of the lot: Lot 3 — Energy Efficiency and Renewable Energy
Lot number: 3
Short description:
Lot 3 — Energy Efficiency and Renewable Energy
Energy Efficiency
— Review overall energy use and spend across community
— Identify potential opportunities for improving energy efficiency
— Identify Year 1 / 2 / 3 projects
— Set targets to measure progress
— Start one or more energy efficiency projects
— Develop an awareness / behavioural change campaign
— Gather, analyse and report data
— Reach SEC annual energy efficiency targets
— Assess if the energy efficiency initiative can be expanded to impact on a wider scale
— Share learnings from energy efficiency projects
Renewable Energy
— Review current renewable energy generation projects in SEC
— Identify potential renewable energy opportunities (e.g. using LARES)
— Identify Year 1/ 2/ 3 renewable energy projects
— Start renewable energy projects i.e. project planning / development
— Complete renewable energy projects
— Gather, analyse and report data from SEC renewable energy projects
— Reach SEC energy generation targets
— Assess if the renewable energy initiative can create impact at a wider scale, or become an exemplar
— Share learnings from SEC renewable energy projects
Appointment:
Lot 3 –three organisations.
Title of the lot: Lot 4 — Smart Energy and Sustainable Transport
Lot number: 4
Short description:
Lot 4 — Smart Energy and Sustainable Transport
Smart Energy
— Review current methods of monitoring energy consumption in SEC
— Identify potential smart energy opportunities
— Identify Year 1/ 2/ 3 smart energy projects
— Implement smart energy projects
— Link smart energy project to an awareness / behavioural change campaign
— Gather, analyse and report data from SEC
— Reach SEC targets
— Assess if the smart energy initiative can be advanced to a larger scale, or become an exemplar
— Share learnings from your smart energy project
Sustainable Transport
— Review current transport energy use and spend
— Identify potential opportunities for sustainable transport options
— Identify Year 1/2/3 sustainable transport projects
— Start a sustainable transport project
— Begin a driver awareness / behavioural change campaign
— Reach SEC annual sustainable transport targets
— Review if the sustainable transport initiative can be advanced to a larger scale, or become an exemplar
— Share learnings from SEC sustainable transport projects
Appointment: Lot 4 –two organisations.

Procedure
Number of participants to be contemplated: 10
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 120 months
Tender opening date: 2016-10-14 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Nathalie Sheridan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103023&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Seai
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2016/S 180-322667 (2016-09-12)
Contract award notice (2019-11-14)
Object
Scope of the procurement
Short description:
The Sustainable Energy Authority of Ireland (SEAI) has a mission to play a leading role in transforming Ireland into a society based on sustainable energy structures, technologies and practices. The objective of this RFT is to appoint suitably qualified organisations for the provision of technical advice to sustainable energy communities under 4 lots as follows: technical advisors (Lots 1, 2, 3 and 4): to engage directly with the exemplar SECs, providing technical support to progress sustainable energy projects and to develop specific core competencies as outlined below. Lot 1: Strong Partnerships/Energy Champions and Integrated Planning Lot 2: Strategic Financing Lot 3: Energy Efficiency and Renewable Energy Lot 4: Smart Energy and Sustainable Transport Successful tenderers will form part of a multi-parties framework. For more information please refer to the notice published on www.etenders.gov.ie
Show more
Total value of the procurement: 726 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-11-14 📅
Publication date: 2019-11-19 📅
Identifiers
Notice number: 2019/S 223-547624
Refers to notice: 2016/S 180-322667
OJ-S issue: 223

Object
Scope of the procurement
Short description:
The Sustainable Energy Authority of Ireland (SEAI) has a mission to play a leading role in transforming Ireland into a society based on sustainable energy structures, technologies and practices. The objective of this RFT is to appoint suitably qualified organisations for the provision of technical advice to sustainable energy communities under 4 lots as follows: technical advisors (Lots 1, 2, 3 and 4): to engage directly with the exemplar SECs, providing technical support to progress sustainable energy projects and to develop specific core competencies as outlined below.
Show more
Lot 1: Strong Partnerships/Energy Champions and Integrated Planning
Lot 2: Strategic Financing
Lot 3: Energy Efficiency and Renewable Energy
Lot 4: Smart Energy and Sustainable Transport Successful tenderers will form part of a multi-parties framework. For more information please refer to the notice published on www.etenders.gov.ie
Title of the lot: Lot 1: Strong Partnerships/Energy Champions and Integrated Planning
Short description:
Strong partnerships/energy champions
— create a year 1 workplan outlining goals, priorities and key actions,
— develop a 3-year project roadmap,
— initiate contact with local, regional, or national authorities and institutions,
— coordinate and strategically fit SEC actions and plans with spatial planning and policy,
— engage in ongoing stakeholder mapping — to identify potential partners, supporters and challengers,
— develop a strategy to connect and align with key stakeholders,
— develop a plan to integrate projects across different areas (e.g. energy efficiency and transport),
— actively integrate projects across different areas,
— develop an integrated system of data collection across all elements of the initiative,
— establish a methodology to ensure an annual review of progress towards goals.
Integrated planning
— establish a steering group with representation from at least 3 sectors; i.e. private, business, education, local authority,
— initiate contact with local authorities and other community groups,
— explore opportunity to work in partnerships with other community groups,
— reach out to key regional and national groups, stakeholders and authorities,
— explore opportunity to work in partnerships with key regional and national groups, stakeholders and authorities,
— carry out a stakeholder engagement process to consult the general public on the project (e.g. town hall meeting),
— encourage all members of the community to play an active role in the design and implementation of the initiative,
— actively participate in SEC network events,
— seek to provided or received peer-to-peer support (e.g. sharing ideas, resources, advice or support) to others in the network
appointment: Lot 1 – 3 organisations.
Name of EU-financed project or programme: Erdf
Title of the lot: Lot 2: Strategic Financing
Short description:
Lot 2: strategic financing
— identify and appoint a dedicated financial accountant,
— identify and appoint financial controller,
— consider engaging in strategic financial partnerships (e.g. brokering with suppliers),
— scoping potential grant sources,
— research other funding models (e.g. community loans, social financing, energy performance contracting),
— utilise one or more of these strategies,
— develop a long-term financial plan,
— increase the number and types of funding streams adopted by the SEC,
— establish ways to measure SEC economic impact (e.g. jobs created, money saved on bills),
— establish measurement process to assess SEC impact on an ongoing basis.
Appointment: Lot 2 – 2 organisations
Title of the lot: Lot 3: Energy Efficiency and Renewable Energy
Short description:
Lot 3: energy efficiency and renewable energy
Energy efficiency
— review overall energy use and spend across community,
— identify potential opportunities for improving energy efficiency,
— Identify year 1/2/3 projects,
— set targets to measure progress,
— start one or more energy efficiency projects,
— develop an awareness/behavioural change campaign,
— gather, analyse and report data,
— reach SEC annual energy efficiency targets,
— assess if the energy efficiency initiative can be expanded to impact on a wider scale,
— share learnings from energy efficiency projects.
Renewable energy
— review current renewable energy generation projects in SEC,
— identify potential renewable energy opportunities (e.g. using LARES),
— identify year 1/2/3 renewable energy projects,
— start renewable energy projects i.e. project planning/development,
— complete renewable energy projects,
— gather, analyse and report data from SEC renewable energy projects,
— reach SEC energy generation targets,
— assess if the renewable energy initiative can create impact at a wider scale, or become an exemplar,
— share learnings from SEC renewable energy projects.
Lot 3 – 3 organisations.
Title of the lot: Lot 4: Smart Energy and Sustainable Transport
Short description:
Lot 4: smart energy and sustainable transport
Smart energy
— review current methods of monitoring energy consumption in SEC,
— identify potential smart energy opportunities,
— identify year 1/2/3 smart energy projects,
— implement smart energy projects,
— link smart energy project to an awareness/behavioural change campaign,
— gather, analyse and report data from SEC,
— reach SEC targets,
— assess if the smart energy initiative can be advanced to a larger scale, or become an exemplar,
— share learnings from your smart energy project.
Sustainable transport
— review current transport energy use and spend,
— identify potential opportunities for sustainable transport options,
— identify year 1/2/3 sustainable transport projects,
— start a sustainable transport project,
— begin a driver awareness/behavioural change campaign,
— reach SEC annual sustainable transport targets,
— review if the sustainable transport initiative can be advanced to a larger scale, or become an exemplar,
— share learnings from SEC sustainable transport projects.
Appointment: Lot 4 – 2 organisations

Procedure
Award criteria
Quality criterion (name): Demonstrated understanding of the subject area and the requirements
Quality criterion (weighting): 15
Quality criterion (name): Range and depth of previous relevant experience
Quality criterion (weighting): 20
Quality criterion (name): Quality of tender proposal and methodology
Quality criterion (weighting): 10
Quality criterion (name): Ability to delivery, including proposed management of assignment, incorporating deliverables, timescales, quality and level of resources and best practice solutions
Price (weighting): 40
Quality criterion (name): Ability to deliver, including proposed management of assignment, incorporating deliverables, timescales, quality and level of resources and best practice solutions
Demonstrate understanding of the subject area and the requirements

Award of contract
Date of contract conclusion: 2017-03-06 📅
Name: Tipperary Energy Agency Ltd
Postal address: Erasmus Smith House, Church Street
Postal town: Co. Tipperary
Country: Ireland 🇮🇪
Ireland 🏙️
Total value of the procurement: 551 663 EUR 💰
Name: Plan Energy Consulting Ltd
Postal address: 55-59 Adelaide Street
Postal town: Belfast
Postal code: BT2 8FE
Country: United Kingdom 🇬🇧
Total value of the procurement: 238 275 EUR 💰
617 760 EUR 💰
443 700 EUR 💰
Name: Energy Co-Operatives Ireland Ltd
Postal address: 6 St Galls Gardens North
Postal town: Windy Arbour
Postal code: D14 FX46
Name: RPS Group Ltd
Postal address: West Pier Campus, Old Dunleary Road, Dun Laoghaire
Postal town: Co. Dublin
Name: O'Reilly Stuart and Associates Limited trading as ORS
Postal address: ORS Building, Marlinstown Office Park
Postal town: Mullingar, Co Westmeath
Name: 3S Consulting
Postal address: 36 Calderwood Avenue
Postal town: Drumcondra, Dublin 9
Information about tenders
Number of tenders received: 9
4
11

Complementary information
Review body
Name: High Court
Postal address: Inns Quay, Smithfield
Postal code: 7
Source: OJS 2019/S 223-547624 (2019-11-14)
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