Supply of Workshop Consumables

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IE) has a 3 year requirement for a specialist company to provide engineering workshop consumables to its engineering facilities and operational offices nationwide.
The contract will cover the following product types (but not limited to);
1. Abrasives (sand-paper, grinding discs, cutting discs etc.)
2. Adhesives (glues, epoxy resin, mastics, sealants etc.)
3. Lubricants (anti-seize compounds, greases, WD40 etc.)
4. Batteries (AA, AAA, D, C etc.)
5. Hand tools (Shovels, Paint Brushes, Screwdrivers, Hammers and Knives etc.)
6. Miscellaneous (Torches, Cable Ties, Extension Leads, Padlocks etc.)
7. Drill Bits
The contract will require multiple low value orders on a daily and weekly basis and will also require regular site visits to a number of locations to insure that the requirements of the maintenance and operational staff are satisfactorily met.

Deadline

The time limit for receipt of tenders was 2016-12-09. The procurement was published on 2016-11-10.

Who?

• Iarnrod Eireann-Irish Rail

What?

• Accumulators, primary cells and primary batteries › Batteries
• Cable accessories › Cable fasteners
• Drill bits, screwdriver bits and other accessories › Drill bits
• Gelatines › Adhesives
• Lubricating preparations › Lubricating oils and lubricating agents
• Machinery for mining, quarrying, construction equipment › Workshop equipment
• Miscellaneous non-metallic mineral products › Abrasive products
• Portable electric lamps › Torches

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-11-10	Contract notice
2017-07-12	Contract award notice

Contract notice (2016-11-10)
Object
Scope of the procurement
Title: Workshop equipment
Reference number: 5989
Short description:

Iarnród Éireann (IE) has a 3 year requirement for a specialist company to provide engineering workshop consumables to its engineering facilities and operational offices nationwide. The contract will cover the following product types (but not limited to); 1. Abrasives (sand-paper, grinding discs, cutting discs etc.) 2. Adhesives (glues, epoxy resin, mastics, sealants etc.) 3. Lubricants (anti-seize compounds, greases, WD40 etc.) 4. Batteries (AA, AAA, D, C etc.) 5. Hand tools (Shovels, Paint Brushes, Screwdrivers, Hammers and Knives etc.) 6. Miscellaneous (Torches, Cable Ties, Extension Leads, Padlocks etc.) 7. Drill Bits The contract will require multiple low value orders on a daily and weekly basis and will also require regular site visits to a number of locations to insure that the requirements of the maintenance and operational staff are satisfactorily met.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Workshop equipment 📦
Additional CPV: Lubricating oils and lubricating agents 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement Department, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: david.osullivan@irishrail.ie 📧
Phone: +353 17034211 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104964&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-11-10 📅
Submission deadline: 2016-12-09 📅
Publication date: 2016-11-12 📅
Identifiers
Notice number: 2016/S 219-399581
OJ-S issue: 219

Object
Scope of the procurement
Short description:

Iarnród Éireann (IE) has a 3 year requirement for a specialist company to provide engineering workshop consumables to its engineering facilities and operational offices nationwide.

The contract will cover the following product types (but not limited to);

1. Abrasives (sand-paper, grinding discs, cutting discs etc.)

2. Adhesives (glues, epoxy resin, mastics, sealants etc.)

3. Lubricants (anti-seize compounds, greases, WD40 etc.)

4. Batteries (AA, AAA, D, C etc.)

5. Hand tools (Shovels, Paint Brushes, Screwdrivers, Hammers and Knives etc.)

6. Miscellaneous (Torches, Cable Ties, Extension Leads, Padlocks etc.)

7. Drill Bits

The contract will require multiple low value orders on a daily and weekly basis and will also require regular site visits to a number of locations to insure that the requirements of the maintenance and operational staff are satisfactorily met.

Estimated total value: 1 000 000 EUR 💰
Short description:

The locations covered by the contract will be (but not limited to),

a. Train maintenance facilities in Dublin, Cork, Limerick, Drogheda and Portlaoise.

b. Signalling maintenance facilities in Dublin, Mayo, Drogheda, Tipperary and Athlone.

c. Civil engineering facilities nationwide which are dispersed along the current railway infrastructure.

d. Train stations nationwide.

5. Hand tools (shovels, paint brushes, screwdrivers, hammers and knives etc.)

6. Miscellaneous (torches, cable ties, extension leads, padlocks etc.)

7. Drill Bits (hole saws, rail drills/cutters)

The contract will require weekly site visits to a number of locations to insure that the requirements of the maintenance and operational staff are satisfactorily met.

This will involve the creation of an electronic catalogue which will be used to make the ordering process as easy as possible. IÉ will also be seeking a streamlined ordering and invoicing proposal which utilities best in class procurement systems technologies in order to significantly reduce the cost of procurement.

The successful company will also be required to attend regular contract review meetings, report on a monthly basis to procurement as part of a KPI programme, develop an on-going cost reduction strategy within the internal and external supply chain and to identify and procure quality products whilst consistently achieving best value for money.

Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 36 months
Description of renewals: This tender requirement will be re-advertised in Q4 of 2019.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not Applicable.
List and brief description of rules and criteria:

The advertised selection criteria can be found in the attached pre-qualification questionnaire.

Contract execution
Deposits and guarantees required: Not Applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not Applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Contract performance conditions:

A Service Level Agreement (SLA) will form part of the executed agreement with the successful candidate.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Due to the complex evaluation process of a multi-product tender, Irish Rail propose that an envisaged shortlist of 5 of the most suitably qualified companies will be invited to participate in the ITT stage of the process.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-01-20 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: David O'Sullivan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104964&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 36 Months.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2016/S 219-399581 (2016-11-10)

Contract award notice (2017-07-12)
Object
Scope of the procurement
Short description:

Iarnród Éireann (IE) has a 3-year requirement for a specialist company to provide engineering workshop consumables to its engineering facilities and operational offices nationwide. The contract will cover the following product types (but not limited to): 1. Abrasives (sand-paper, grinding discs, cutting discs etc.); 2. Adhesives (glues, epoxy resin, mastics, sealants etc.); 3. Lubricants (anti-seize compounds, greases, WD40 etc.); 4. Batteries (AA, AAA, D, C etc.); 5. Hand tools (Shovels, Paint Brushes, Screwdrivers, Hammers and Knives etc.); 6. Miscellaneous (Torches, Cable Ties, Extension Leads, Padlocks etc.); 7. Drill Bits. The contract will require multiple low value orders on a daily and weekly basis and will also require regular site visits to a number of locations to insure that the requirements of the maintenance and operational staff are satisfactorily met.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2017-07-12 📅
Publication date: 2017-07-14 📅
Identifiers
Notice number: 2017/S 133-272974
Refers to notice: 2016/S 219-399581
OJ-S issue: 133

Object
Scope of the procurement
Short description:

Iarnród Éireann (IE) has a 3-year requirement for a specialist company to provide engineering workshop consumables to its engineering facilities and operational offices nationwide.

The contract will cover the following product types (but not limited to):

1. Abrasives (sand-paper, grinding discs, cutting discs etc.);

2. Adhesives (glues, epoxy resin, mastics, sealants etc.);

3. Lubricants (anti-seize compounds, greases, WD40 etc.);

4. Batteries (AA, AAA, D, C etc.);

5. Hand tools (Shovels, Paint Brushes, Screwdrivers, Hammers and Knives etc.);

6. Miscellaneous (Torches, Cable Ties, Extension Leads, Padlocks etc.);

7. Drill Bits.

The locations covered by the contract will be (but not limited to):

5. Hand tools (shovels, paint brushes, screwdrivers, hammers and knives etc.);

6. Miscellaneous (torches, cable ties, extension leads, padlocks etc.);

7. Drill Bits (hole saws, rail drills/cutters).