Supply of Wheel Mounted Annulus Design Brake Discs — Rolling Stock

Iarnrod Eireann-Irish Rail

Iarnród Éireann are seeking expressions of interest from specialised rolling stock engineering companies for a tender process for the supply brake discs for its 22000 DMU and 85xx EMU fleets. The discs in question are a ‘wheel mounted annulus design’ secured through the web of the wheel. The maximum operational speed of the disc is on the 22000 fleet which operate at up to 160 km/hr. The current discs are manufactured from cast iron and have an internal and external diameter of 390 mm and 680 mm respectively. The selected disc will be required to be interchangeable with the current disc, require no modification to the existing wheel of fixing arrangement and result in no reduction or increase in braking performance. The disc should be wear resistant and not reach critical levels of wear in service, for a minimum period of 5 years under normal conditions.

Deadline

The time limit for receipt of tenders was 2016-12-16. The procurement was published on 2016-11-16.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Parkmore Truck and Bus Parts T/A Truck and Bus Parts

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-11-16	Contract notice
2018-03-27	Contract award notice

Contract notice (2016-11-16)
Object
Scope of the procurement
Title: Disc brakes
Reference number: 5981
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Disc brakes 📦
Additional CPV: Brakes and brake parts 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement Department, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034334 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105259&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-11-16 📅
Submission deadline: 2016-12-16 📅
Publication date: 2016-11-18 📅
Identifiers
Notice number: 2016/S 223-406975
OJ-S issue: 223
Additional information

All correspondence pertaining to this tender process will be issued directly through the eTenders portal. To participate in the tender process, all companies must register on the address in section ‘I.3) Communication’ above. No direct emails or expressions of interest will be accepted.

Object
Scope of the procurement
Estimated total value: 5 000 000 EUR 💰
Short description:

The discs are to be manufactured in accordance with best industry practice and in line with applicable standards (to be advised).

Where non OEM discs are proposed they are to be tested by the successful supplier as part of the approval process to ensure continuity of braking rates between variants.

Additionally, the manufacture of discs is to be controlled in accordance with a demonstrable, recognised and certified quality control process and to the satisfaction of IE.

IÉ have an approximated requirement for 624 discs in Year 1, Year 2 and Year 3 of the contract. It is anticipated that the quantities required in year 4 may be lower.

Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 48 months
Description of renewals: The requirement for Brake Discs is a recurring requirement for IÉ.

The contract will be re-advertised in Q4 of…

… 2020 if the 1 year option to extend is not utilised.

… 2021 if the 1 year option to extend is utilised.

Description of options:

This contract will be awarded on the basis of a 4 year supply agreement however there will be an option to extend the contract by a further 1 year to allow for fluctuations in the wheelset production schedule over the initial 4 year term.

Additional information:

All correspondence pertaining to this tender process will be issued directly through the eTenders portal.

To participate in the tender process, all companies must register on the address in section ‘I.3) Communication’ above.

No direct emails or expressions of interest will be accepted.

Place of performance
Main site or place of performance: Dublin 8, Republic of Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not applicable.
List and brief description of rules and criteria:

All correspondence, including expressions of interest, must be made through the address contained in section ‘I.3) Communication’ above.

Companies are required to download a copy of the attached pre-qualification questionnaire. The questionnaire should be completed in full and returned to the specified address before the closing date.

All returned questionnaires will be scored in line with the advertised selection criteria contained within the pre-qualification questionnaire.

Contract execution
Deposits and guarantees required:

Depending on the level of design work required to produce the required brake discs, a level of retention may form part of the contract which would be based on satisfactory performance of the product over the remedy of defects period.

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Contract performance conditions:

As the required brake discs are a critical component of the IÉ wheel-set production process, there will be a liquidated damages provision in the contract linked to late delivery of products.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

At this moment, IÉ do not know the quantity nor quality of PQQ submissions that it will receive however it is anticipated that a shortlist of the most suitable candidates will be invited to tender and it is envisaged that no more that 5 companies will be invited to tender.

All companies will be scored in accordance with the advertised selection criteria which can be found in the attached pre-qualification questionnaire.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-02-01 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gary Mander
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105259&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 48 Months (if option to extend is not utilised).

All correspondence pertaining to this tender process will be issued directly through the eTenders portal.

To participate in the tender process, all companies must register on the address in section ‘I.3) Communication’ above.

No direct emails or expressions of interest will be accepted.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2016/S 223-406975 (2016-11-16)

Contract award notice (2018-03-27)
Object
Scope of the procurement
Short description:

Iarnród Éireann are seeking expressions of interest from specialised rolling stock engineering companies for a tender process for the supply brake discs for its 22000 DMU and 85xx EMU fleets. The discs in question are a “wheel mounted annulus design” secured through the web of the wheel. The maximum operational speed of the disc is on the 22 000 fleet which operate at up to 160 km/hr. The current discs are manufactured from cast iron and have an internal and external diameter of 390 mm and 680 mm respectively. The selected disc will be required to be interchangeable with the current disc, require no modification to the existing wheel of fixing arrangement and result in no reduction or increase in braking performance. The disc should be wear resistant and not reach critical levels of wear in service, for a minimum period of 5 years under normal conditions.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Procurement Department, CIE Works
Postal code: Inchicore
Postal town: Dublin 8

Reference
Dates
Date dispatched: 2018-03-27 📅
Publication date: 2018-03-28 📅
Identifiers
Notice number: 2018/S 061-135766
Refers to notice: 2016/S 223-406975
OJ-S issue: 61
Additional information

All correspondence pertaining to this tender process will be issued directly through the eTenders portal. To participate in the tender process, all companies must register on the address in Section 'I.3) Communication above. No direct emails or expressions of interest will be accepted.

Object
Scope of the procurement
Short description:

Iarnród Éireann are seeking expressions of interest from specialised rolling stock engineering companies for a tender process for the supply brake discs for its 22 000 DMU and 85xx EMU fleets. The discs in question are a “wheel mounted annulus design” secured through the web of the wheel. The maximum operational speed of the disc is on the 22 000 fleet which operate at up to 160 km/hr. The current discs are manufactured from cast iron and have an internal and external diameter of 390 mm and 680 mm respectively. The selected disc will be required to be interchangeable with the current disc, require no modification to the existing wheel of fixing arrangement and result in no reduction or increase in braking performance. The disc should be wear resistant and not reach critical levels of wear in service, for a minimum period of 5 years under normal conditions.

Additional information:

To participate in the tender process, all companies must register on the address in Section 'I.3) Communication above.

Procedure
Award criteria
Quality criterion (name): Product delivery
Quality criterion (weighting): 20
Quality criterion (name): Conformance with product specification
Cost criterion (name): Cost
Cost criterion (weighting): 50
Cost criterion (name): Contract Management
Cost criterion (weighting): 10

Award of contract
Date of contract conclusion: 2018-03-26 📅
Name: Parkmore Truck and Bus Parts T/A Truck and Bus Parts
National registration number: 450369
Postal address: Unit 10 Parkmore Ind. Est., Long Mile Road
Postal town: Dublin 12
Postal code: D12
Country: Ireland 🇮🇪
Phone: +353 14098200 📞
E-mail: sales@truckandbusparts.ie 📧
Internet address: http://www.truckandbusparts.ie/ 🌏
Information about tenders
Number of tenders received: 4

Reference
Additional information

To participate in the tender process, all companies must register on the address in Section 'I.3) Communication above.

Source: OJS 2018/S 061-135766 (2018-03-27)

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