Supply of Rolling Stock Wheels and Axles

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) are seeking to award a long term contract, to a single entity, for the supply of replacement rolling stock wheels and axles.
This strategic contract will cover a variety of different fleet types and will require a focused and tailored contract management solution from the successful tenderer.
All safety critical components supplied will be required to fulfil the requirements of EN13261 or EN13262. IÉ require that the successful contractor to be qualified and capable of providing wheel pan, axle and wheel-set technical support.
Due to the strategic nature of the supply contract, ensuring continuity of supply and meeting agreed delivery schedules will be of paramount importance. To manage this process, the successful contractor will be required to hold black stocks of both wheels and axles. IÉ also require that companies participating in the process can demonstrate that they also have the capabilities and experience in producing complete wheel-set assemblies.

Deadline

The time limit for receipt of tenders was 2016-07-01. The procurement was published on 2016-05-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Bonatrans a.s.
• CAF, S.A.

Who?

• Iarnrod Eireann-Irish Rail

What?

• Parts of locomotives or rolling stock › Wheel axles and tyres and other parts of locomotives or rolling stock

Where?

• Dublin

Procurement history

Date	Document
2016-05-27	Contract notice
2017-11-17	Contract award notice
2019-05-03	Qualification system with call for competition
2019-06-19	Contract award notice
2023-03-02	Additional information

Contract notice (2016-05-27)
Object
Scope of the procurement
Title: Wheel axles and tyres and other parts of locomotives or rolling stock
Reference number: 5991
Short description:

Iarnród Éireann (IÉ) are seeking to award a long term contract, to a single entity, for the supply of replacement rolling stock wheels and axles. This strategic contract will cover a variety of different fleet types and will require a focused and tailored contract management solution from the successful tenderer. All safety critical components supplied will be required to fulfil the requirements of EN13261 or EN13262. IÉ require that the successful contractor to be qualified and capable of providing wheel pan, axle and wheel-set technical support. Due to the strategic nature of the supply contract, ensuring continuity of supply and meeting agreed delivery schedules will be of paramount importance. To manage this process, the successful contractor will be required to hold black stocks of both wheels and axles. IÉ also require that companies participating in the process can demonstrate that they also have the capabilities and experience in producing complete wheel-set assemblies.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Wheel axles and tyres and other parts of locomotives or rolling stock 📦
Additional CPV: Railway and tramway locomotives and rolling stock and associated parts 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement Department, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034870 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99399&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-05-27 📅
Submission deadline: 2016-07-01 📅
Publication date: 2016-06-01 📅
Identifiers
Notice number: 2016/S 104-185709
OJ-S issue: 104

Object
Scope of the procurement
Short description:

Iarnród Éireann (IÉ) are seeking to award a long term contract, to a single entity, for the supply of replacement rolling stock wheels and axles.

This strategic contract will cover a variety of different fleet types and will require a focused and tailored contract management solution from the successful tenderer.

All safety critical components supplied will be required to fulfil the requirements of EN13261 or EN13262. IÉ require that the successful contractor to be qualified and capable of providing wheel pan, axle and wheel-set technical support.

Due to the strategic nature of the supply contract, ensuring continuity of supply and meeting agreed delivery schedules will be of paramount importance. To manage this process, the successful contractor will be required to hold black stocks of both wheels and axles. IÉ also require that companies participating in the process can demonstrate that they also have the capabilities and experience in producing complete wheel-set assemblies.

Estimated total value: 12 000 000 EUR 💰
Short description:

Iarnród Éireann (IÉ) are seeking to award a long term contract, to a single entity, for the purchase/supply of replacement rolling stock wheels and axles.

All safety critical components supplied will be required to fulfil the requirements of EN13261 or EN13262.

Historical analysis of requirements estimate that, per annum, IÉ will have a requirement for in the region of 1 300 wheel units split across as many as 9 different wheel types; and a requirement for in the region of 300 axle units split across as many as 14 different axle types.

All products will be delivered to Inchicore Works, Dublin 8, Republic of Ireland.

Estimated value excluding VAT: 12 000 000 EUR 💰
Duration: 84 months
Description of renewals:

This contract will be awarded for an initial period of 5 years. There will be an option to extend this 5 year term up to a maximum of 7 years.

If no extension options are exercised, this tender will be re-advertised in 2021.

If all extension options are exercised, this tender will be re-advertised in 2023.

Description of options:

Options to extend the contract by 2 years up to an overall maximum contract duration of 7 years.

Place of performance
Main site or place of performance: Deliveries to Dublin, Republic of Ireland.

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria:

Please refer to the attached pre-qualification questionnaire which contains the advertised selection criteria.

Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The supply of rolling stock wheels and axles are deemed to be safety critical products which are subject to stringent regulatory controls and procedures.

Due to the highly technical nature of the supply contract, it may be impractical to invite all companies who submit a pre-qualification questionnaire to tender.

IÉ do not know at this stage the quantity or quality of the pre-qualification submissions it will receive following placement of this call for competition.

IÉ do however envisage, subject to the above, that in the region of 5 companies may be invited to tender.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2016-08-01 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Mr Gary Mander
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99399&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:

This contract will be awarded for an initial period of 5 years. There will be an option to extend this 5 year term up to a maximum of 7 years. If no extension options are exercised, this tender will be re-advertised in 2021. If all extension options are exercised, this tender will be re-advertised in 2023.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2016/S 104-185709 (2016-05-27)

Contract award notice (2017-11-17)
Object
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-11-17 📅
Publication date: 2017-11-21 📅
Identifiers
Notice number: 2017/S 223-464598
Refers to notice: 2016/S 104-185709
OJ-S issue: 223

Object
Scope of the procurement
Short description:

Historical analysis of requirements estimate that, per annum, IÉ will have a requirement for in the region of 1300 wheel units split across as many as 9 different wheel types; and a requirement for in the region of 300 axle units split across as many as 14 different axle types.

Procedure
Award criteria
Quality criterion (name): Conformance with Product Specification
Quality criterion (weighting): 20
Quality criterion (name): Contract Management
Quality criterion (weighting): 15
Quality criterion (name): Product Delivery
Quality criterion (weighting): 25
Cost criterion (name): Total Cost
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2017-11-17 📅
Name: Bonatrans a.s.
National registration number: 274 38 678
Postal address: Revoluční 1234
Postal town: Bohumín
Postal code: 735 94
Country: Czechia 🇨🇿
Phone: +420 597083112 📞
Internet address: http://www.ghh-bonatrans.com/cs/ 🌏
Source: OJS 2017/S 223-464598 (2017-11-17)

Qualification system with call for competition (2019-05-03)
Object
Scope of the procurement
Reference number: 7263
Notice metadata
Document type: Qualification system with call for competition
Regulation: European Union
Common procurement vocabulary (CPV)
Additional CPV: Wheel axles and tyres and other parts of locomotives or rolling stock 📦

Procedure
Procedure type: Not applicable

Contracting authority
Identity
Postal address: Procurement, CIE Works
Postal code: Inchicore
Postal town: Dublin 8
Contact
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146531&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146531&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-05-03 📅
Publication date: 2019-05-06 📅
Start date: 2019-05-22 📅
End date: 2024-05-22 📅
Identifiers
Notice number: 2019/S 087-209732
OJ-S issue: 87
Additional information

It is envisaged that the initial requirement for products to be procured via this qualification system will be issued to all qualified companies on 22.5.2019 for an initial requirement of 100 axles. To be invited for this requirement, companies are required to be accepted to the qualification system in advance.

Object
Scope of the procurement
Short description:

Due to fluctuations in demand internally, there are occasional requirements where additional and supplementary wheels and axles are required and it is proposed that all such requirements would be offered to the market for consideration by way of separate tender processes.

IÉ propose to establish a panel of qualified suppliers of rolling stock wheel and axles who will be invited to tender for these requirements in order to supplement IÉ's existing supply chain.

Contracting authority
Contact
Contact point: Gary Mander

Reference
Additional information

It is envisaged that the initial requirement for products to be procured via this qualification system will be issued to all qualified companies on 22.5.2019 for an initial requirement of 100 axles.

To be invited for this requirement, companies are required to be accepted to the qualification system in advance.

Complementary information
Review body
Postal address: Four Courts
Postal code: D7
Fax: +353 18886125 📠
Source: OJS 2019/S 087-209732 (2019-05-03)

Contract award notice (2019-06-19)
Object
Scope of the procurement
Reference number: 7263-1
Short description:

Supply of 100 class 22 000 intercity Railcar Axles. 50 driving axle and 50 trailing axles are required.

Total value of the procurement: 1 EUR 💰

Procedure
Procedure type: Competitive procedure with negotiation

Contracting authority
Identity
Awarding authority type: Other
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Contact
Phone: +353 17034334 📞

Reference
Dates
Date dispatched: 2019-06-19 📅
Publication date: 2019-06-20 📅
Identifiers
Notice number: 2019/S 117-286829
Refers to notice: 2019/S 087-209732
OJ-S issue: 117

Object
Scope of the procurement
Short description:

Supply of 100 Class 22 000 intercity railcar axles. 50 driving axle and 50 trailing axles are required.

Place of performance
Main site or place of performance: Dublin, Ireland.

Procedure
Award criteria
Quality criterion (name): Lead time
Quality criterion (weighting): 30
Quality criterion (name): Split delivery
Cost criterion (name): Cost
Cost criterion (weighting): 50

Award of contract
Date of contract conclusion: 2019-06-19 📅
Name: Caf, s.a.
National registration number: ES A20001020
Postal address: JM Iturrioz 26
Postal town: Beasain
Postal code: 20200
Country: Spain 🇪🇸
Phone: +34 943880100 📞
E-mail: caf@caf.net 📧
Internet address: http://www.cafmiira.com 🌏
Total value of the procurement: 1 EUR 💰
Information about tenders
Number of tenders received: 3

Contracting authority
Identity
Other type of contracting authority: Transport Utility (Rail)

Complementary information
Review body
Postal town: Dublin 7
Internet address: http://www.courts.ie 🌏
Source: OJS 2019/S 117-286829 (2019-06-19)

Additional information (2023-03-02)
Object
Scope of the procurement
Short description:

In November 2017, Iarnród Éireann (IÉ) entered into a long term supply agreement with Bonatrans Group following a competitive tender process (OJEU Ref 2016/S 104-185709) for the core supply of rolling stock Wheels and Axles estimated at 1460 Wheels and 285 Axles per annum. IÉ now propose to establish a panel of qualified suppliers of Rolling Stock Wheels and Axles who will be invited to tender under this QS (7263) (Qualification System) for IÉs upcoming requirements. Those companies who have already qualified will just need to fill in an updated form "Confirmation Regarding Information Provided 03.05.2019" Those companies who did not submit a PQQ or were unsuccessful previously will have the opportunity to re-submit a new PQQ. These will then be evaluated and participants will be notified if they were successful or not. PLEASE NOTE: All new PQQ submissions must be submitted by 21st March 2023 in order to be in with a chance to tender for the upcoming requirements

Notice metadata
Document type: Additional information

Contracting authority
Identity
Postal address: Procurement, CIE Works,
Contact
E-mail: conor.doyle@irishrail.ie 📧
Phone: +353 17034182 📞

Reference
Dates
Date dispatched: 2023-03-02 📅
Publication date: 2023-03-07 📅
Identifiers
Notice number: 2023/S 047-139360
OJ-S issue: 47
Additional information

Section II.1.1 - Title is Changing from "Supply of Contingency Wheels and Axles" to "QS for the Supply of Wheels and Axles

Object
Scope of the procurement
Short description:

IÉ now propose to establish a panel of qualified suppliers of Rolling Stock Wheels and Axles who will be invited to tender under this QS (7263) (Qualification System) for IÉs upcoming requirements. Those companies who have already qualified will just need to fill in an updated form "Confirmation Regarding Information Provided 03.05.2019"

Those companies who did not submit a PQQ or were unsuccessful previously will have the opportunity to re-submit a new PQQ. These will then be evaluated and participants will be notified if they were successful or not.

PLEASE NOTE: All new PQQ submissions must be submitted by 21st March 2023 in order to be in with a chance to tender for the upcoming requirements

Contracting authority
Contact
Contact point: Conor Doyle
Source: OJS 2023/S 047-139360 (2023-03-02)

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