Rolling Stock Coupler Systems Overhaul

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) are seeking expressions of interest from suitably qualified and experienced companies to participate in a tender process for the overhaul of rolling stock automatic and inter-car train coupling systems.
The automatic coupling systems are manufactured by Voith Turbo Scharfenberg GmbH (Part No. Scharfenberg 1.330.204) and are in the region of between 6 to 9 years in passenger service.
The inter-car ‘semi-permanent’ coupling systems are manufactured by Voith Turbo Scharfenberg GmbH (Part No. 2.330.205) and are in the region of between 6 to 9 years in passenger service.
Companies will have a demonstrable record in undertaking mechanical and electrical maintenance on Scharfenberg type automatic train coupling devices and inter-car ‘semi-permanent’ coupling systems.
Companies will also have a fully auditable supply chain for sourcing replacement parts of a safety critical nature.

Deadline

The time limit for receipt of tenders was 2016-11-11. The procurement was published on 2016-10-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-10-11 Contract notice
2018-07-27 Contract award notice
Contract notice (2016-10-11)
Object
Scope of the procurement
Title: Repair and maintenance services of rolling stock
Reference number: 6614
Short description:
Iarnród Éireann (IÉ) are seeking expressions of interest from suitably qualified and experienced companies to participate in a tender process for the overhaul of rolling stock automatic and inter-car train coupling systems. The automatic coupling systems are manufactured by Voith Turbo Scharfenberg GmbH (Part No. Scharfenberg 1.330.204) and are in the region of between 6 to 9 years in passenger service. The inter-car ‘semi-permanent’ coupling systems are manufactured by Voith Turbo Scharfenberg GmbH (Part No. 2.330.205) and are in the region of between 6 to 9 years in passenger service. Companies will have a demonstrable record in undertaking mechanical and electrical maintenance on Scharfenberg type automatic train coupling devices and inter-car ‘semi-permanent’ coupling systems. Companies will also have a fully auditable supply chain for sourcing replacement parts of a safety critical nature.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of rolling stock 📦
Additional CPV: Railway and tramway locomotives and rolling stock and associated parts 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Engineering Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034870 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103916&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103916&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-10-11 📅
Submission deadline: 2016-11-11 📅
Publication date: 2016-10-15 📅
Identifiers
Notice number: 2016/S 200-361323
OJ-S issue: 200

Object
Scope of the procurement
Short description:
Iarnród Éireann (IÉ) are seeking expressions of interest from suitably qualified and experienced companies to participate in a tender process for the overhaul of rolling stock automatic and inter-car train coupling systems.
The automatic coupling systems are manufactured by Voith Turbo Scharfenberg GmbH (Part No. Scharfenberg 1.330.204) and are in the region of between 6 to 9 years in passenger service.
The inter-car ‘semi-permanent’ coupling systems are manufactured by Voith Turbo Scharfenberg GmbH (Part No. 2.330.205) and are in the region of between 6 to 9 years in passenger service.
Companies will have a demonstrable record in undertaking mechanical and electrical maintenance on Scharfenberg type automatic train coupling devices and inter-car ‘semi-permanent’ coupling systems.
Companies will also have a fully auditable supply chain for sourcing replacement parts of a safety critical nature.
Estimated total value: 1 500 000 EUR 💰
Short description:
IÉ have a requirement to overhaul in the region of 130 automatic coupling systems between 2017 and 2019; and 340 inter-car coupling systems between 2017 and 2019.
Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 36 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not Applicable.
List and brief description of rules and criteria:
Selection Criteria;
Relevant Experience 55 %
Quality Management 15 %
Capacity and Resources 10 %
Health and Safety 10 %
Environmental Policy 5 %
Contract Dispute History 5 %
IÉ are seeking to pre-qualify a short-list of the most suitably qualified service providers.
Contract execution
Deposits and guarantees required: Not Applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not Applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
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Contract performance conditions:
A service level agreement will form part of the contractual terms and conditions.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Depending on the quantity and quality of submissions received, it is anticipated that a maximum of 5 companies will be invited to tender for the provision of the safety critical services required.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2016-11-28 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gary Mander
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103916&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2016/S 200-361323 (2016-10-11)
Contract award notice (2018-07-27)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Dublin 8

Reference
Dates
Date dispatched: 2018-07-27 📅
Publication date: 2018-07-31 📅
Identifiers
Notice number: 2018/S 145-333090
Refers to notice: 2016/S 200-361323
OJ-S issue: 145

Object
Scope of the procurement
Description of options:
3 Options will be exercised:
— Remote Diagnostics,
— Water Ingress Improvement,
— Sensor Installation Improvement.
Place of performance
Main site or place of performance: Portlaoise

Procedure
Award criteria
Quality criterion (name): Conformance to the IÉ Technical Specification
Quality criterion (weighting): 20
Quality criterion (name): Certificate of Conformance
Quality criterion (weighting): 2
Quality criterion (name): Condition Assessment and Repair Report Process
Quality criterion (weighting): 3
Quality criterion (name): Availability of Spare Parts and Supply Chain Methodology
Quality criterion (weighting): 5
Quality criterion (name): Project Team Organigram
Quality criterion (weighting): 1
Quality criterion (name): CV’s of Project Team
CV’s of Coupler OverhaulTeam
Demonstration of Contractor Competence
Quality criterion (weighting): 4
Quality criterion (name): Conformance to IÉ SMS-009
Ability to Adhere to Proposed IÉ Overhaul Schedule
Provision of Project Plan for Yr1 to Yr3
Cost criterion (name): Cost
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2018-07-27 📅
Name: Voith Turbo Limited
National registration number: GB 218 5380 62
Postal address: c/o Mitchells Robertson, George House, 36 North Hanover Street
Postal town: Glasgow
Postal code: G2 2AD
Country: United Kingdom 🇬🇧
E-mail: vtgbrailsales@voith.com 📧
Internet address: http://www.voith.com 🌏
Source: OJS 2018/S 145-333090 (2018-07-27)
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