Request for tenders for servicing and maintenance of gas boilers in Dublin City Council housing stock

Short description

Dublin City Council (DCC) invites responses to this Request for Tenders (RFT) from economic operators (Tenderers) for the provision of the servicing and maintenance of gas boilers services as described in this RFT. Dublin City Council proposes to award contracts for 36 months with the option to extend for two (2) periods of 12 months. The Services are for the annual servicing of approximately 22 500 dwellings of domestic gas boilers in Dublin City Council's housing stock and maintenance of boilers as the need arises in accordance with I.S. 813: 2014 (Edition 3)

This Tender is divided into 4 Lots and Tenderers can only win a maximum of one (1) Lot.

Main procurement objectives:

— The successful tenderer/s will have the capacity to provide an efficient and

cost effective service

For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract is primarily for use by the Housing Maintenance Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late responses / tenders will not be accepted. Tenders / responses must be submitted via the eTenders Tenderbox facility.

8. Suppliers should note the following when making their submission:

— To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.

— When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.

— Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.

— Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.

— There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.

— Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 21 243 92 77 (9:00 — 17:30 GMT).

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. All queries regarding this public procurement competition must be emailed to paulj.fitzgerald@dublincity.ie for the attention of Paul Fitzgerald. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 30.9.2016 to enable issue of responses to all interested parties.

11. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.