Real time fuel, condition and positioning monitoring for diesel railway vehicles

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) is seeking a cost-effective method of monitoring fuel intake, fuel volume on board, GPS position and providing the information electronically, in real time, to a computer based recording and analysis system. It is envisaged that the equipment will be fitted by IÉ to the locomotive fleet (up to 55 vehicles) initially and to the 2 600 and 2 800 elements of the D.M.U fleet (37 vehicles). Further expansion to the entire fleet could happen at a future date and it is intended, subject to securing price levels in the future, to use the same equipment types selected herein. Data collection, transmission, storage and analysis (hosting) costs for 10 years forms part of this enquiry.

Deadline

The time limit for receipt of tenders was 2016-09-01. The procurement was published on 2016-07-29.

Who?

• Iarnrod Eireann-Irish Rail

What?

Procurement history

Date	Document
2016-07-29	Contract notice

Contract notice (2016-07-29)
Object
Scope of the procurement
Title: Train-monitoring system
Reference number: 6504
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Train-monitoring system 📦
Additional CPV: Railway and tramway locomotives and rolling stock and associated parts 📦
Place of performance
NUTS region: ie021 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement Department, CIÉ Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034870 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101728&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101728&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-07-29 📅
Submission deadline: 2016-09-01 📅
Publication date: 2016-08-02 📅
Identifiers
Notice number: 2016/S 147-266183
OJ-S issue: 147
Additional information

To participate, companies are obliged to register their interest on the eTenders website as all communications will be channelled through the portal. No external email will be accepted.

Object
Scope of the procurement
Estimated total value: 1 500 000 EUR 💰
Short description:

Iarnród Éireann (IÉ) is seeking to establish a single party framework agreement to provide a cost-effective method of monitoring fuel intake, fuel volume on board, GPS position and providing the information electronically, in real time, to a computer based recording and analysis system. It is envisaged that the equipment will be fitted by IÉ to the locomotive fleet (up to 55 vehicles) initially and to the 2 600 and 2 800 elements of the D.M.U fleet (37 vehicles). Further expansion to the entire fleet could happen at a future date and it is intended, subject to securing price levels in the future, to use the same equipment types selected herein. Data collection, transmission, storage and analysis (hosting) costs for 10 years forms part of this enquiry.

Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 120 months
Description of options:

This call for competition will establish a single party framework agreement. The 1

Place of performance
Main site or place of performance: Dublin 8, Republic of Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not applicable for this tender process.
Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference, etc. Applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years. Full details will be contained within the PQQ.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity's technical capacity. Full details will be contained within the PQQ.

List and brief description of rules and criteria: Full details will be contained within the PQQ.
Contract execution
Deposits and guarantees required: To be advised in the ITT documentation.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Contract performance conditions: To be advised in the ITT documentation.

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 7
Objective criteria for choosing the limited number of candidates:

Iarnród Éireann (IÉ) do not know at this stage of the process the quantity or quality of PQQ submissions that it will receive in response to this call for competition. IÉ are seeking to engage with companies who have previously undertaken work of a similar nature on rolling stock and who will utilise proven hardware with minimal design work required to transfer the product to the IÉ rolling stock fleet. It is therefore hoped that, if required, a short-list of the most suitable candidates will be selected from the submissions received when scored against the advertised selection criteria which will be published in the PQQ which will be issued to all companies who express an interest in participating.

Justification for the framework agreement:

The data collection element is envisaged to cover a period of up to 10 years. It would not be practical to re-tender the requirement at the end of year 8 for the final 2 years.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2016-10-10 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gary Mander
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101728&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2016/S 147-266183 (2016-07-29)

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