Provision of catering and hospitality services to EirGrid and SONI Ltd

EirGrid plc

EirGrid is seeking to tender for the supply of catering services for its Head Office in Ballsbridge, Dublin 4 and for hospitality and catering services to be provided at SONI Ltd, Castlereagh House,12 Manse Road, Belfast, BT6 9RT.
The contract will cover the provision of catering services for staff, visitors and guests of EirGrid and SONI at these premises and will comprise the following:
(a) Staff catering facility- EirGrid;
(b) Hospitality Catering Services to support meetings and other events held in the building — EirGrid and SONI;
(c) On-floor Pantry Services, to include provision, servicing and maintenance of break out areas and vending machines. — EirGrid and SONI There may be some investment required in delivering the proposed solution which might be partially or fully funded by the Contractor and/or EirGrid.

Deadline

The time limit for receipt of tenders was 2016-02-19. The procurement was published on 2016-01-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• BaxterStorey

Who?

• EirGrid plc

What?

• Canteen services › Canteen management services
• Catering services › Catering services for other enterprises or other institutions
• Centrifuges, calendering or vending machines › Vending machines
• Cleaning and sanitation services › Cleaning services
• Kitchen equipment, household and domestic items and catering supplies › Catering supplies
• Miscellaneous equipment › Catering equipment
• Processed food products › Vending-machine ingredients

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-01-13	Contract notice
2017-02-14	Contract award notice

Contract notice (2016-01-13)
Object
Scope of the procurement
Title: Canteen management services
Quantity or scope:

The initial contract period envisaged is for 3 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.500 000

Total value of the procurement: 500 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Canteen management services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: john.martin@eirgrid.com 📧
Phone: +353 12370270 📞

Reference
Dates
Date dispatched: 2016-01-13 📅
Submission deadline: 2016-02-19 📅
Publication date: 2016-01-14 📅
Identifiers
Notice number: 2016/S 009-012355
OJ-S issue: 9
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested; 6) If for any reason it is not possible to award the contract 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested;

6) If for any reason it is not possible to award the contract 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Service category: 17
Short description:

The contract will cover the provision of catering services for staff, visitors and guests of EirGrid and SONI at these premises and will comprise the following:

(a) Staff catering facility- EirGrid;

(b) Hospitality Catering Services to support meetings and other events held in the building — EirGrid and SONI;

(c) On-floor Pantry Services, to include provision, servicing and maintenance of break out areas and vending machines. — EirGrid and SONI There may be some investment required in delivering the proposed solution which might be partially or fully funded by the Contractor and/or EirGrid.

Lot number: 1
Title of the lot: Provision of hospitality and catering services to EirGrid
Short description: The supply and delivery of catering services to EirGrid and SONI Ltd.
Quantity or scope: Please refer to PQQ document.
Lot number: 2
Title of the lot: Provision of hospitality and catering services to SONI
Quantity or scope:

The initial contract period envisaged is for 3 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.

Duration: 000 months
Reference number: ENQEIR514
Place of performance
Main site or place of performance: Ballsbridge.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: