Provision of Ballot Papers for Referendums and delivery of same to various locations in Ireland

The Office of Government Procurement

The supply of Ballot Papers for Referendums and delivery of same to various locations in Ireland. There are currently 22 delivery locations, however the number of locations may vary over the term of the Contract. The ballot papers are required for use in Referendums, as they occur, for the duration of the contract. More than one referendum may be held on the same day. The largest number of referendums that have been held on one day is three in June 1992, with a further one in November 1992 and this was the busiest year. The number of ballot papers at the last referendum was 3,798,000.

Deadline

The time limit for receipt of tenders was 2016-11-09. The procurement was published on 2016-10-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-10-11 Contract notice
2017-01-24 Contract award notice
Contract notice (2016-10-11)
Object
Scope of the procurement
Title: Printing and related services
Reference number: MMP030C
Short description:
The supply of Ballot Papers for Referendums and delivery of same to various locations in Ireland. There are currently 22 delivery locations, however the number of locations may vary over the term of the Contract. The ballot papers are required for use in Referendums, as they occur, for the duration of the contract. More than one referendum may be held on the same day. The largest number of referendums that have been held on one day is three in June 1992, with a further one in November 1992 and this was the busiest year. The number of ballot papers at the last referendum was 3,798,000.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and related services 📦
Additional CPV: Printing and related services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: The Office of Government Procurement
Postal address: 3A Mayor Street Upper, Dublin 1
Postal code: D01 PF72
Postal town: Dublin
Contact
Internet address: http://www.procurement.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 0761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103929&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103929&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-10-11 📅
Submission deadline: 2016-11-09 📅
Publication date: 2016-10-14 📅
Identifiers
Notice number: 2016/S 199-358773
Refers to notice: 2015/S 249-454915
OJ-S issue: 199

Object
Scope of the procurement
Estimated total value: 280 000 EUR 💰
Estimated value excluding VAT: 280 000 EUR 💰
Duration: 24 months
Description of renewals: 3 x 12 months.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #109920).
Economic and financial standing:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #109920).
Minimum level(s) of standards:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #109920).
Technical and professional ability:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #109920).
Contract execution
Contract performance conditions:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #109920).

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 4 months
Tender opening date: 2016-11-09 📅
Tender opening time: 12:00
Award criteria
Cost criterion: Lowest Price Weighting
Cost weighting: 100

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: OGP Support
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103929&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Information about review deadlines: Please consult with your own legal advisors.
Source: OJS 2016/S 199-358773 (2016-10-11)
Contract award notice (2017-01-24)
Object
Scope of the procurement
Short description:
The supply of Ballot Papers for Referendums and delivery of same to various locations in Ireland. There are currently 22 delivery locations, however the number of locations may vary over the term of the Contract. The ballot papers are required for use in Referendums, as they occur, for the duration of the contract. More than 1 referendum may be held on the same day. The largest number of referendums that have been held on 1 day is 3 in June 1992, with a further 1 in November 1992 and this was the busiest year. The number of ballot papers at the last referendum was 3 798 000.
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Total value of the procurement: 145 348 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 3A Mayor Street Upper
Postal town: Dublin 1

Reference
Dates
Date dispatched: 2017-01-24 📅
Publication date: 2017-01-26 📅
Identifiers
Notice number: 2017/S 018-029831
Refers to notice: 2016/S 199-358773
OJ-S issue: 18
Additional information
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 3 such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law.

Object
Scope of the procurement
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 3 such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law.

Procedure
Award criteria
Cost criterion: Lowest price weighting

Award of contract
Date of contract conclusion: 2016-12-21 📅

Reference
Additional information
Value of Contract Estimated 145 348 EUR Based on 4 referendums.
Source: OJS 2017/S 018-029831 (2017-01-24)
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