Pre-Qualification Questionnaire (PQQ) for the Maintenance and Operation of the Sound System and Digital Sound Recording in the Houses of the Oireachtas

Houses of the Oireachtas Service

The Houses of the Oireachtas Service, a body corporate acting on behalf of the House of the Oireachtas Commission (hereinafter referred to as the ‘Commission’, or ‘Contracting Authority’) is seeking to put in place a contract for the maintenance and operation of the sound system and digital sound recording system, to ensure that the audio output of the facilities detailed within this document is of a sufficiently high standard to facilitate the publication of the Official Report of Oireachtas proceedings and public service broadcasting. The duration of the contract to be awarded is likely to be three (3) years, with 2 possible 12 month extensions. The contract will not exceed five (5) years in total.
The following items are included in the scope of this Requirement:
1. Supply of Sound Management and Audio Processing Components, software and services for Dáil, Seanad and Committee Rooms, including:
a) Management of Sound equipment components, including microphones, microphone switching and loudspeakers;
b) Supply (or re-use) of necessary amplification, switching and distribution equipment;
c) Supply of necessary software Components;
d) Implementation of Digital Audio Recording (DAR):
Audio achieving/retrieval and creation of the audio for the production of the Official Record. This will include supply of application software, database and necessary work-flow processes. It is envisaged that the existing Audio application, database and work-flow components will be replaced.
e) Management of audio feeds, including feeds for mixing with video.
9 — Page.
2. Support of Integration with ICT through the consolidation of infrastructure, adoption of a common meta-data schema and continuous development of services.
3. Audio consultancy, advice and training.

Deadline

The time limit for receipt of tenders was 2016-05-12. The procurement was published on 2016-04-11.

Who? What? Where?
Procurement history
Date Document
2016-04-11 Contract notice
Contract notice (2016-04-11)
Object
Scope of the procurement
Title: Sound recordings
Quantity or scope:
The Houses of the Oireachtas Service, a body corporate acting on behalf of the House of the Oireachtas Commission (hereinafter referred to as the ‘Commission’, or ‘Contracting Authority’) is seeking to put in place a contract for the maintenance and operation of the sound system and digital sound recording system, to ensure that the audio output of the facilities detailed within this document is of a sufficiently high standard to facilitate the publication of the Official Report of Oireachtas proceedings and public service broadcasting. The duration of the contract to be awarded is likely to be three (3) years, with 2 possible 12 month extensions. The contract will not exceed five (5) years in total.2 000 000
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Total value of the procurement: 2 000 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Sound recordings 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Houses of the Oireachtas Service
Postal address: Leinster House, Kildare Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.oireachtas.ie 🌏
E-mail: paul.mcguinness@oireachtas.ie 📧
Phone: +353 16183692 📞

Reference
Dates
Date dispatched: 2016-04-11 📅
Submission deadline: 2016-05-12 📅
Publication date: 2016-04-14 📅
Identifiers
Notice number: 2016/S 073-127707
OJ-S issue: 73

Object
Scope of the procurement
Short description:
The Houses of the Oireachtas Service, a body corporate acting on behalf of the House of the Oireachtas Commission (hereinafter referred to as the ‘Commission’, or ‘Contracting Authority’) is seeking to put in place a contract for the maintenance and operation of the sound system and digital sound recording system, to ensure that the audio output of the facilities detailed within this document is of a sufficiently high standard to facilitate the publication of the Official Report of Oireachtas proceedings and public service broadcasting. The duration of the contract to be awarded is likely to be three (3) years, with 2 possible 12 month extensions. The contract will not exceed five (5) years in total.
Show more
The following items are included in the scope of this Requirement:
1. Supply of Sound Management and Audio Processing Components, software and services for Dáil, Seanad and Committee Rooms, including:
a) Management of Sound equipment components, including microphones, microphone switching and loudspeakers;
b) Supply (or re-use) of necessary amplification, switching and distribution equipment;
c) Supply of necessary software Components;
d) Implementation of Digital Audio Recording (DAR):
Audio achieving/retrieval and creation of the audio for the production of the Official Record. This will include supply of application software, database and necessary work-flow processes. It is envisaged that the existing Audio application, database and work-flow components will be replaced.
Show more
e) Management of audio feeds, including feeds for mixing with video.
9 — Page.
2. Support of Integration with ICT through the consolidation of infrastructure, adoption of a common meta-data schema and continuous development of services.
3. Audio consultancy, advice and training.
Quantity or scope:
The Houses of the Oireachtas Service, a body corporate acting on behalf of the House of the Oireachtas Commission (hereinafter referred to as the ‘Commission’, or ‘Contracting Authority’) is seeking to put in place a contract for the maintenance and operation of the sound system and digital sound recording system, to ensure that the audio output of the facilities detailed within this document is of a sufficiently high standard to facilitate the publication of the Official Report of Oireachtas proceedings and public service broadcasting. The duration of the contract to be awarded is likely to be three (3) years, with 2 possible 12 month extensions. The contract will not exceed five (5) years in total.
Show more
Reference number: 2016/1005
Place of performance
Main site or place of performance: Dublin 2.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As in RFT.
Economic and financial standing: As in RFT.
Minimum level(s) of standards: As in RFT.
Technical and professional ability: As in RFT.
Contract execution
Deposits and guarantees required: As in RFT.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As in RFT.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: As in RFT.

Procedure
Envisaged number of candidates: 5
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Other
Contact
Contact point: Paul McGuinness
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1166 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98026&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98026&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: 2016/1005

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Fax: +353 18886125 📠
Source: OJS 2016/S 073-127707 (2016-04-11)
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