Multiparty Framework Agreement for Road Resurfacing Works and Associated Minor Works 2016 — 2019

Kildare County Council

Kildare County
Council proposes to
establish and
operate a Framework
Agreement for Road
Resurfacing and
Associated Minor
Civil Works 2016 -
2019. The proposed
works includes:
— Site preparation,
planing and removal
of defective
material,
— Laying of
bituminous tack coat
(required under each
asphaltic layer),
— Laying of
asphaltic concrete
inlays, overlays and
surface course,
— Traffic and
Pedestrian
Management, and,
— Project Supervisor
Construction Stage
(PSCS).
Minor Civil Works
including, but not
limited to:
— Installation of
kerbs, road gullies,
signs and traffic
islands,
— Limited road
widening works
requiring the
excavation and
replacement of
materials, and,
— Verge landscaping
and road
accommodation works.
These works are to
be carried out on
rural and rural
Local and Regional
roads, throughout
the county of
Kildare, with AADTs
up to 17 000
vehicles.
The proposed
framework is
intended to commence
in Q2 of 2016 and
run for a two-year
time frame with the
option to extend by
a maximum of 2
years.
It is envisaged that
the Public Works
Contract for Minor
Building and Civil
Engineering Works
Designed by the
Employer (PW-CF5) or
the Short Public
Works Contract
(PW-CF6) will govern
contracts for these
works by the
Employer. Details of
these forms of
contract are
available from the
National Public
Procurement Policy
Unit website
http://www.constructionprocurement.gov.ie/

Deadline

The time limit for receipt of tenders was 2016-03-14. The procurement was published on 2016-02-12.

Who?

• Kildare County Council

What?

Where?

• Mid-East

Procurement history

Date	Document
2016-02-12	Contract notice

Contract notice (2016-02-12)
Object
Scope of the procurement
Title: Surface work for roads
Quantity or scope:

Kildare County Council proposes to establish and operate a Framework Agreement for Road Resurfacing and Associated Minor Civil Works 2016 — 2019. It is estimated that approximately 5 000 000 EUR values of works of this nature were carried out in 2015 with individual framework project values of up to circa 500 000 EUR.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Works
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Surface work for roads 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Kildare County Council
Postal address: Aras Chill Dara, Co. Kildare, Devoy Park
Postal town: Naas
Contact
Internet address: http://kildare.ie/countycouncil/index.html 🌏
E-mail: procurement@kildarecoco.ie 📧

Reference
Dates
Date dispatched: 2016-02-12 📅
Submission deadline: 2016-03-14 📅
Publication date: 2016-02-16 📅
Identifiers
Notice number: 2016/S 032-051255
OJ-S issue: 32
Additional information

1) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 2) The establishment of the frameworks will be subject to the approval of the competent authorities and the receipt of necessary funding. 3) This is the sole call for competition for these services. 4) The establishment of these frameworks may be subject to the conduct of clarification meetings and the production of a valid tax clearance certificate. 5) It is the policy of the contracting authority, in accordance with EU procurement rules, to publish the value of contracts awarded to successful tenderers in the Official Journal of the EU. 6) KCC undertakes to hold confidential any information provided by applicants following on from the Tender Stage, subject to the Institute‘s obligations under law. The Institute may however share information received with relevant Government Departments, who are subject to the Freedom of Information Act. Applications should state if any of the information supplied by them in response to this notice, is confidential or commercially sensitive or should not be disclosed in response to a request for information under the aforementioned Act. Applicants should state why they consider the information to be confidential or commercially sensitive. If applicants consider that none of the information supplied by them is confidential or commercially sensitive, they should make a statement to that effect. 7) Award to runner up: If for any reason it is not possible to establish these framework agreements with the designated successful tenderers emerging from this competitive process, or if having established the frameworks, the contracting authority considers that any of the successful tenderers has not met, or cannot meet, its obligations, the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the terms advertised. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 8) Clarifications: The contracting authority is entitled, but not obliged, to seek clarification of any matter relevant to the tenders submitted. (RFT Ref: 103013).

Additional information

1) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

2) The establishment of the frameworks will be subject to the approval of the competent authorities and the receipt of necessary funding.

3) This is the sole call for competition for these services.

4) The establishment of these frameworks may be subject to the conduct of clarification meetings and the production of a valid tax clearance certificate.

5) It is the policy of the contracting authority, in accordance with EU procurement rules, to publish the value of contracts awarded to successful tenderers in the Official Journal of the EU.

6) KCC undertakes to hold confidential any information provided by applicants following on from the Tender Stage, subject to the Institute‘s obligations under law. The Institute may however share information received with relevant Government Departments, who are subject to the Freedom of Information Act. Applications should state if any of the information supplied by them in response to this notice, is confidential or commercially sensitive or should not be disclosed in response to a request for information under the aforementioned Act. Applicants should state why they consider the information to be confidential or commercially sensitive. If applicants consider that none of the information supplied by them is confidential or commercially sensitive, they should make a statement to that effect.

7) Award to runner up:

If for any reason it is not possible to establish these framework agreements with the designated successful tenderers emerging from this competitive process, or if having established the frameworks, the contracting authority considers that any of the successful tenderers has not met, or cannot meet, its obligations, the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the terms advertised. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

8) Clarifications:

The contracting authority is entitled, but not obliged, to seek clarification of any matter relevant to the tenders submitted.

(RFT Ref: 103013).

Object
Scope of the procurement
Short description:

Kildare County

Council proposes to

establish and

operate a Framework

Agreement for Road

Resurfacing and

Associated Minor

Civil Works 2016 -

2019. The proposed

works includes:

— Site preparation,

planing and removal

of defective

material,

— Laying of

bituminous tack coat

(required under each

asphaltic layer),

asphaltic concrete

inlays, overlays and

surface course,

— Traffic and

Pedestrian

Management, and,

— Project Supervisor

Construction Stage

(PSCS).

Minor Civil Works

including, but not

limited to:

— Installation of

kerbs, road gullies,

signs and traffic

islands,

— Limited road

widening works

requiring the

excavation and

replacement of

materials, and,

— Verge landscaping

and road

accommodation works.

These works are to

be carried out on

rural and rural

Local and Regional

roads, throughout

the county of

Kildare, with AADTs

up to 17 000

vehicles.

The proposed

framework is

intended to commence

in Q2 of 2016 and

run for a two-year

time frame with the

option to extend by

a maximum of 2

years.

It is envisaged that

the Public Works

Contract for Minor

Building and Civil

Engineering Works

Employer (PW-CF5) or

the Short Public

Works Contract

(PW-CF6) will govern

contracts for these

works by the

Employer. Details of

these forms of

contract are

available from the

National Public

Procurement Policy

Unit website

http://www.constructionprocurement.gov.ie/

Reference number: KE/2016/Road Resurfacing
Place of performance
Main site or place of performance: Co. Kildare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

1) Interested parties must register their interest on www.etenders.gov.ie in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on this website, registration for which is free of charge. KCC will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) KCC will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) The establishment the framework will be subject to the approval of the competent authorities.

5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement, the contracting authority terminates the agreement; the contracting authority reserves the right to admit at any time during the tender validity period the next highest scoring tenderer to the framework on the basis of the same terms as tendered by that party. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement at any time.

(RFT Ref: 103013).

Economic and financial standing:

Candidates will be assessed under the selection criteria, and rules listed in the questionnaire available to download free from the Irish Government Public Procurement Opportunities Portal www.etenders.gov.ie

Technical and professional ability:

Procedure
Maximum number of operators of the framework agreement: 8
Duration of the framework agreement in years: 4
Envisaged number of candidates: 12
Objective criteria for selection:

In accordance with the assessment criteria as detailed in the attached Suitability Assessment Questionnaire.

Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Ie
Contact
Contact point: Procurement Unit
Tomas McLoughlin
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/385 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96536&B=ETENDERS_SIMPLE 🌏
Postal address: Aras Chill Dara, Devoy Park, Co. Kildare
Contact point: Coporate Affairs
County Secretary
URL for participation: http://kildare.ie/countycouncil/index.html 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96536&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: KE/2016/Road Resurfacing
Additional information

1) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

2) The establishment of the frameworks will be subject to the approval of the competent authorities and the receipt of necessary funding.

3) This is the sole call for competition for these services.

4) The establishment of these frameworks may be subject to the conduct of clarification meetings and the production of a valid tax clearance certificate.

5) It is the policy of the contracting authority, in accordance with EU procurement rules, to publish the value of contracts awarded to successful tenderers in the Official Journal of the EU.

6) KCC undertakes to hold confidential any information provided by applicants following on from the Tender Stage, subject to the Institute‘s obligations under law. The Institute may however share information received with relevant Government Departments, who are subject to the Freedom of Information Act. Applications should state if any of the information supplied by them in response to this notice, is confidential or commercially sensitive or should not be disclosed in response to a request for information under the aforementioned Act. Applicants should state why they consider the information to be confidential or commercially sensitive. If applicants consider that none of the information supplied by them is confidential or commercially sensitive, they should make a statement to that effect.

7) Award to runner up:

If for any reason it is not possible to establish these framework agreements with the designated successful tenderers emerging from this competitive process, or if having established the frameworks, the contracting authority considers that any of the successful tenderers has not met, or cannot meet, its obligations, the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the terms advertised. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

8) Clarifications:

The contracting authority is entitled, but not obliged, to seek clarification of any matter relevant to the tenders submitted.

(RFT Ref: 103013).

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Ground Floor (East Wing), Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Please see the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie

Service from which information about the review procedure may be obtained
Postal address: 15/24 Phoenix Street, North Smithfield
Phone: +353 18886000 📞
Source: OJS 2016/S 032-051255 (2016-02-12)

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