Multi Operator Framework Agreement for an Architectural Led Design Team to provide Project Management and Design Consultancy Services

Galway Mayo Institute of Technology

“The Contracting Authority (Galway-Mayo Institute of Technology) is tendering for a Multi Operator Framework Agreement for an Architectural Led Design Team to provide Project Management and Design Consultancy Services for the full design team services and supervise an extension to the existing Innovation Hub at the GMIT Galway Campus. This extension will be funded by a grant from Enterprise Ireland, and by GMIT. The project will be procured on the basis of a multi design team framework agreement. Candidates are permitted to apply for one or all of the lots listed. The initial contract will be the iHub Extension GMIT Galway Campus.
— Lot 1: Architectural Services (incl. design team lead)
— Lot 2: Civil & Structural Engineering Services,
— Lot 3: Quantity Surveying Services,
— Lot 4: Mechanical and Electrical Engineering Services and
— Lot 5: Project Supervisor for the Design Stage.

Deadline

The time limit for receipt of tenders was 2016-11-29. The procurement was published on 2016-10-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-10-25 Contract notice
2017-08-24 Contract award notice
Contract notice (2016-10-25)
Object
Scope of the procurement
Title: Architectural, construction, engineering and inspection services
Reference number: GMIT iHub Extension 2016
Short description:
“The Contracting Authority (Galway-Mayo Institute of Technology) is tendering for a Multi Operator Framework Agreement for an Architectural Led Design Team to provide Project Management and Design Consultancy Services for the full design team services and supervise an extension to the existing Innovation Hub at the GMIT Galway Campus. This extension will be funded by a grant from Enterprise Ireland, and by GMIT. The project will be procured on the basis of a multi design team framework agreement. Candidates are permitted to apply for one or all of the lots listed. The initial contract will be the iHub Extension GMIT Galway Campus. — Lot 1: Architectural Services (incl. design team lead) — Lot 2: Civil & Structural Engineering Services, — Lot 3: Quantity Surveying Services, — Lot 4: Mechanical and Electrical Engineering Services and — Lot 5: Project Supervisor for the Design Stage.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Architectural, construction, engineering and inspection services 📦
Additional CPV: Architectural and related services 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Galway Mayo Institute of Technology
Postal address: Dublin Road
Postal code: 00000
Postal town: Galway
Contact
Internet address: http://www.gmit.ie 🌏
E-mail: buildingsdept@gmit.ie 📧
Fax: +353 91759706 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104473&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-10-25 📅
Submission deadline: 2016-11-29 📅
Publication date: 2016-10-28 📅
Identifiers
Notice number: 2016/S 209-378448
OJ-S issue: 209
Additional information
Refer to the Project Information Memorandum included with the suitability assessment questionnaire.

Object
Scope of the procurement
Short description:
“The Contracting Authority (Galway-Mayo Institute of Technology) is tendering for a Multi Operator Framework Agreement for an Architectural Led Design Team to provide Project Management and Design Consultancy Services for the full design team services and supervise an extension to the existing Innovation Hub at the GMIT Galway Campus. This extension will be funded by a grant from Enterprise Ireland, and by GMIT. The project will be procured on the basis of a multi design team framework agreement. Candidates are permitted to apply for one or all of the lots listed. The initial contract will be the iHub Extension GMIT Galway Campus.
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— Lot 1: Architectural Services (incl. design team lead)
— Lot 2: Civil & Structural Engineering Services,
— Lot 3: Quantity Surveying Services,
— Lot 4: Mechanical and Electrical Engineering Services and
— Lot 5: Project Supervisor for the Design Stage.
Estimated total value: 1 000 000 EUR 💰
Title of the lot: Lot 1: Architectural Services (Including Design Team Lead)
Lot number: 1
Short description:
‘The Contracting Authority (Galway-Mayo Institute of Technology) is tendering for a Multi Operator Framework Agreement for an Architectural Led Design Team to provide Project Management and Design Consultancy Services for the full design, statutory approvals; planning, fire safety, and DAC, tendering process, procurement and subsequent periodic inspections and certification of construction of the following works for design team services to design and supervise an extension to the existing Innovation Hub at the GMIT Galway Campus. This extension will be funded by a grant from Enterprise Ireland, and by GMIT. The purpose of the extension is to be a flagship building and to act as an incubation unit for fledgling businesses, varying in size from small to medium scale, most of whom are starting out in business and have a scalable business: The project will be procured on the basis of a multi design team framework agreement. Candidates are permitted to apply for one or all of the lots listed.
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The selected team will be required to provide the full range of consultancy services for the delivery of the project including but not limited to the following:
— Lot 1: Architectural Services (incl. design team lead, project management, employer’s representative, fire safety design services, disability access design services, and the role of Design Certifier and Assigned Certifier as defined under the Building Control (Amendment) Regulations 2014),
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— Lot 5: Project Supervisor for the Design Process as per regulations 11 to 13 of the Safety Health and Welfare at Work (Consultancy) Regulations (2006) and any amendments made thereafter.
The multi -party framework agreement will be established on foot of an initial contract with possible other related consultancy contracts awarded under the framework during the 4 year period for the following locations:
(i) GMIT IHub Galway Campus — further extension
(ii) GMIT CCAM (Cluain Mhuire Campus), Monivea Road Galway
(iii) GMIT Mayo Campus, Westport Road, Castlebar Co Mayo further works.
Duration: 48 months
Additional information:
Refer to the Project Information Memorandum included with the suitability assessment questionnaire.
Title of the lot: Lot 2: Civil Structural Engineering Services
Lot number: 2
Title of the lot: Lot 3: Quantity Surveying Services
Lot number: 3
Title of the lot: Lot 4: Mechanical & Electrical Engineering Services
Lot number: 4
Title of the lot: Lot 5: Project Supervisor Design Stage Services
Lot number: 5
Place of performance
Main site or place of performance: Galway.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Refer to the Suitability Assessment Questionnaire (QC1) applicable to each relevant lot.
Economic and financial standing:
Refer to the Suitability Assessment Questionnaire (QC1) applicable to each relevant lot.
Minimum level(s) of standards:
Refer to the Suitability Assessment Questionnaire (QC1) applicable to each relevant lot.
Technical and professional ability:
Refer to the Suitability Assessment Questionnaire (QC1) applicable to each relevant lot.
Information about a particular profession: Services
Reference to relevant legislative or regulatory provisions:
Refer to the Suitability Assessment Questionnaire (QC1) applicable to each relevant lot.
Contract execution
Contract performance conditions:
Refer to the Suitability Assessment Questionnaire (QC1) applicable to each relevant lot.

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 8
Objective criteria for choosing the limited number of candidates:
‘On the basis of the weightings, criteria and rules set out in the Suitability Assessment Questionnaire all Candidates will be scored and ranked accordingly and a minimum of the top 5 will be invited to tender, subject to them meeting the minimum criteria’.
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Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-01-05 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Corinna Gavin
Internet address: www.gmit.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104473&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Refer to the Project Information Memorandum included with the suitability assessment questionnaire. Please note that all documents relating to this competition are available to download from www.etenders.gov.ie only. All communication should be in accordance with the rules contained within the documentation. You are requested to carefully read the documentation in relation to format/protocol for questions, response times and format of response. Please note GMIT will not be responsible for any costs, charges or expenses incurred in preparing a response. GMIT also reserves the right to cancel the procurement at any stage up to formal conclusion of a contract. You are requested to monitor emails from EU-Supply (i.e. the etenders website) as clarifications will be notified from the etenders email rather than the authorities email address.
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Complementary information
Review body
Name: The High Court of Ireland
Postal address: Central Office of the High Court, Four Courts, Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: www.courts.ie 🌏
Source: OJS 2016/S 209-378448 (2016-10-25)
Contract award notice (2017-08-24)
Object
Scope of the procurement
Short description:
“The Contracting Authority (Galway-Mayo Institute of Technology) is tendering for a Multi Operator Framework Agreement for an Architectural Led Design Team to provide Project Management and Design Consultancy Services for the full design team services and supervise an extension to the existing Innovation Hub at the GMIT Galway Campus. This extension will be funded by a grant from Enterprise Ireland, and by GMIT. The project will be procured on the basis of a multi design team framework agreement. Candidates are permitted to apply for one or all of the lots listed. The initial contract will be the iHub Extension GMIT Galway Campus. — Lot 1: Architectural Services (incl. design team lead), — Lot 2: Civil & Structural Engineering Services, — Lot 3: Quantity Surveying Services, — Lot 4: Mechanical and Electrical Engineering Services and — Lot 5: Project Supervisor for the Design Stage.
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Total value of the procurement: 1 000 000 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: West 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-08-24 📅
Publication date: 2017-08-26 📅
Identifiers
Notice number: 2017/S 163-336609
Refers to notice: 2016/S 209-378448
OJ-S issue: 163
Additional information
This multi-party framework agreement is established on foot of an initial (IHub Extension Galway Campus) contract with possible other related consultancy contracts awarded under the framework during the 4 year period.

Object
Scope of the procurement
Short description:
— Lot 1: Architectural Services (incl. design team lead),
(i) GMIT IHub Galway Campus — further extension;
(ii) GMIT CCAM (Cluain Mhuire Campus), Monivea Road Galway;
Additional information:
This multi-party framework agreement is established on foot of an initial (IHub Extension Galway Campus) contract with possible other related consultancy contracts awarded under the framework during the 4 year period.

Procedure
Award criteria
Quality criterion (name): A. Statement of Design Approach
Quality criterion (weighting): 25 %
Quality criterion (name): B1. Risks to Service Delivery & Proposed Solutions
Quality criterion (weighting): 5 %
Quality criterion (name): B2. Methodology
Quality criterion (weighting): 10 %
Quality criterion (name): B3. Effective Contract Management & Cost Management
Quality criterion (weighting): 15 %
Quality criterion (name): B4. Proposed Programme
C. Quality & Balance of Resources Offered
Price weighting: 30 %
Quality criterion (name): A1. Risks to Service Delivery & Proposed Solutions
A2. Methodology
A3. Effective Contract Management & Cost Management
A4. Proposed Programme
B. Quality & Balance of Human Resources Offered
Quality criterion (weighting): 20 %
Quality criterion (name): A3. Effective Contract Management & Communications

Award of contract
Date of contract conclusion: 2017-07-27 📅

Reference
Additional information
This multi-party framework agreement is established on foot of an initial (IHub Extension Galway Campus) contract with possible other related consultancy contracts awarded under the framework during the 4 year period for the following locations:
(i) GMIT IHub Galway Campus;
(ii) GMIT CCAM (Cluain Mhuire Campus), Monivea Road Galway;
(iii) GMIT Mayo Campus, Westport Road, Castlebar, Co Mayo.
The estimated total value of the services over the lifetime of the framework agreement excluding VAT: 1 000 000 EUR.

Complementary information
Review body
Information about review deadlines: Please consult with your own legal advisers.
Source: OJS 2017/S 163-336609 (2017-08-24)
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