Multi-Contractor Framework Agreement for Timber Cutting and Associated Works at or near Overhead Lines in the Republic of Ireland

Electricity Supply Board (ESB)

It is proposed that the Multi-Contractor Framework Agreement scope of works will include but will not be limited to (non-exhaustive list):
— Remove timber related safety hazards which may present a danger to members of the public or to ESB staff;
— Prevent physical damage to Overhead Network.
It comprises planned timber cutting and associated works under the following headings:
— 38kV: 3 year cycle;
— 10/20kV: Rural Network, 3 year cycle;
— Low Voltage: Rural Network, 6 year cycle;
— 10/20kV: Urban Network, 4 year cycle;
— Low Voltage: Urban Network, 4 year cycle.
It also includes unplanned/response driven timber cutting and associated works for:
— New Works-timber clearance and associated works;
— Hazards on existing Network (not on the current programme cycle);
— Forestry-line related;
— MV Live Line-timber clearance + associated works;
— Emergency response e.g. storm;
— Transmission-timber clearance + associated works;
— Project related works.

Deadline

The time limit for receipt of tenders was 2016-09-09. The procurement was published on 2016-08-06.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• 36 contractors awarded — details available on request from email address below

Who?

• Electricity Supply Board (ESB)

What?

• Services incidental to logging › Tree-clearing services
• Services incidental to logging › Tree-cutting services
• Site preparation and clearance work › Scrub-removal work

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-08-06	Contract notice
2017-08-11	Contract award notice

Contract notice (2016-08-06)
Object
Scope of the procurement
Title: Scrub-removal work
Reference number: D20/CON/822
Short description:

It is proposed that the Multi-Contractor Framework Agreement scope of works will include but will not be limited to (non-exhaustive list): — Remove timber related safety hazards which may present a danger to members of the public or to ESB staff; — Prevent physical damage to Overhead Network. It comprises planned timber cutting and associated works under the following headings: — 38kV: 3 year cycle; — 10/20kV: Rural Network, 3 year cycle; — Low Voltage: Rural Network, 6 year cycle; — 10/20kV: Urban Network, 4 year cycle; — Low Voltage: Urban Network, 4 year cycle. It also includes unplanned/response driven timber cutting and associated works for: — New Works-timber clearance and associated works; — Hazards on existing Network (not on the current programme cycle); — Forestry-line related; — MV Live Line-timber clearance + associated works; — Emergency response e.g. storm; — Transmission-timber clearance + associated works; — Project related works.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Works
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Scrub-removal work 📦
Additional CPV: Tree-clearing services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board (ESB)
Postal address: 27 Lower Fitzwilliam Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: networkscontractorprocurement@esb.ie 📧
Phone: +353 16765831 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101799&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101799&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-08-06 📅
Submission deadline: 2016-09-09 📅
Publication date: 2016-08-10 📅
Identifiers
Notice number: 2016/S 153-277293
OJ-S issue: 153
Additional information

Please note the following information in relation to Notice sections above: ‘IV.1.3) — Number of Participants to the Framework Agreement 45’. The number of 45 stated in section IV.I.3) is an estimate only of the final number of contractors that may be required. The final number of contractors appointed to the framework agreement will depend on the contractor resource capacity of those ultimately determined by the Contracting Entity to have submitted the most economically advantageous tenders in accordance with the award criteria for this enquiry/in the procurement documents. The final number of contractors admitted to the framework agreement will be that number determined by the Contracting Entity to be sufficient to meet the framework agreement requirements and may be more or less than 45. More information will be set out in the Invitation to Tender, at that stage of the Procurement process. ‘II.2.9) — Information About the Limits on the Number of Candidates to be Invited — 55’. The Contracting Entity reserves the right to increase or decrease this number subject to the number of applications/candidates that successfully pre-qualify. ‘III.2.3) — Information About Staff Responsible for the Performance of the Contract — Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract’. As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893. Applicants/candidates that successfully pre-qualify and are subsequently Invited to Tender will be required to provide detailed information in their tender response in relation to their employees/staff including, but not limited to, the names and the qualifications of the employees/staff they propose to assign to works that may arise under the framework agreement. More information will be set out in the Invitation to Tender, at that stage of the Procurement process. Please also note: — Note 1 — Incomplete Pre-Qualification Questionnaires (PQQ) and/or Missing Information/ Documentation: Subject to applicable law the Contracting Entity is not obliged to engage in a clarification process in respect of questionnaires that are not complete or are missing information/documentation and these questionnaires may be rejected by the Contracting Entity. Therefore Applicants/candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the Procurement process on the basis of an incomplete questionnaire. — Note 2 — Information About the PQQ: To receive more information about the PQQ, including any amendments and/or clarifications and to request any clarifications and/or to respond to the PQQ, you must register your interest for this process on the eTenders website at RFT ID 107893.

Additional information

Please note the following information in relation to Notice sections above:

‘IV.1.3) — Number of Participants to the Framework Agreement 45’.

The number of 45 stated in section IV.I.3) is an estimate only of the final number of contractors that may be required. The final number of contractors appointed to the framework agreement will depend on the contractor resource capacity of those ultimately determined by the Contracting Entity to have submitted the most economically advantageous tenders in accordance with the award criteria for this enquiry/in the procurement documents. The final number of contractors admitted to the framework agreement will be that number determined by the Contracting Entity to be sufficient to meet the framework agreement requirements and may be more or less than 45. More information will be set out in the Invitation to Tender, at that stage of the Procurement process.

‘II.2.9) — Information About the Limits on the Number of Candidates to be Invited — 55’.

The Contracting Entity reserves the right to increase or decrease this number subject to the number of applications/candidates that successfully pre-qualify.

‘III.2.3) — Information About Staff Responsible for the Performance of the Contract — Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract’.

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893. Applicants/candidates that successfully pre-qualify and are subsequently Invited to Tender will be required to provide detailed information in their tender response in relation to their employees/staff including, but not limited to, the names and the qualifications of the employees/staff they propose to assign to works that may arise under the framework agreement. More information will be set out in the Invitation to Tender, at that stage of the Procurement process.

Please also note:

— Note 1 — Incomplete Pre-Qualification Questionnaires (PQQ) and/or Missing Information/ Documentation:

Subject to applicable law the Contracting Entity is not obliged to engage in a clarification process in respect of questionnaires that are not complete or are missing information/documentation and these questionnaires may be rejected by the Contracting Entity. Therefore Applicants/candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the Procurement process on the basis of an incomplete questionnaire.

— Note 2 — Information About the PQQ:

To receive more information about the PQQ, including any amendments and/or clarifications and to request any clarifications and/or to respond to the PQQ, you must register your interest for this process on the eTenders website at RFT ID 107893.

Object
Scope of the procurement
Short description:

It is proposed that the Multi-Contractor Framework Agreement scope of works will include but will not be limited to (non-exhaustive list):

— Remove timber related safety hazards which may present a danger to members of the public or to ESB staff;

— Prevent physical damage to Overhead Network.

It comprises planned timber cutting and associated works under the following headings:

— 38kV: 3 year cycle;

— 10/20kV: Rural Network, 3 year cycle;

— Low Voltage: Rural Network, 6 year cycle;

— 10/20kV: Urban Network, 4 year cycle;

— Low Voltage: Urban Network, 4 year cycle.

It also includes unplanned/response driven timber cutting and associated works for:

— New Works-timber clearance and associated works;

— Hazards on existing Network (not on the current programme cycle);

— Forestry-line related;

— MV Live Line-timber clearance + associated works;

— Emergency response e.g. storm;

— Transmission-timber clearance + associated works;

— Project related works.

Multi-contractor Framework Agreement for Timber Cutting and Associated Works at or near Overhead Lines in the Republic of Ireland. The duration of the framework agreement is 3 years with an option to extend, at the contracting Entity's discretion, for a further 1+1+1 years.

Duration: 72 months
Description of renewals:

Note that the duration in months stated above represents the maximum duration of the framework agreement in the event that the Contracting Entity exercises its option to extend the framework agreement beyond its initial 3 years, for a further 1+1+1 years.

Description of options:

Option to extend the framework agreement at the Contracting Entity's discretion for a period of 1+1+1 years.

Place of performance
Main site or place of performance: Throughout the Republic of Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: