MIS Refresh Project — Financial Management System

EduCampus Services Ltd

EduCampus Services Ltd invites expressions of interest from parties capable of meeting its needs to replace the hosting environment, application software and provide a managed support service for the Financial Management System (Agresso) that it manages on behalf of its clients — 13 Institutes of Technology in Ireland. The single supplier framework agreement will be awarded using the competitive dialogue procedure. It is anticipated that the competitive dialogue procedure will be conducted over a six (6) week period commencing 3.10.2016. In order to be selected for participation in the competitive dialogue, applicants must meet the criteria and rules for participation set out in the qualification questionnaire. Potentially extends to include the provision of the application to all Higher Education institutions in Ireland.

Deadline

The time limit for receipt of tenders was 2016-09-14. The procurement was published on 2016-08-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-08-15 Contract notice
2017-07-31 Contract award notice
Contract notice (2016-08-15)
Object
Scope of the procurement
Title: Financial systems software package
Reference number: Fms
Short description:
EduCampus Services Ltd invites expressions of interest from parties capable of meeting its needs to replace the hosting environment, application software and provide a managed support service for the Financial Management System (Agresso) that it manages on behalf of its clients — 13 Institutes of Technology in Ireland. The single supplier framework agreement will be awarded using the competitive dialogue procedure. It is anticipated that the competitive dialogue procedure will be conducted over a six (6) week period commencing 3.10.2016. In order to be selected for participation in the competitive dialogue, applicants must meet the criteria and rules for participation set out in the qualification questionnaire. Potentially extends to include the provision of the application to all Higher Education institutions in Ireland.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Financial systems software package 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: EduCampus Services Ltd
Postal address: 5 Exchange Place, IFSC, Dublin 1
Postal code: D01 EK83
Postal town: Dublin
Contact
Internet address: http://www.educampus.ie 🌏
E-mail: educampus-info-finance@listserv.heanet.ie 📧
Phone: +353 15312040 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102221&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102221&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-08-15 📅
Submission deadline: 2016-09-14 📅
Publication date: 2016-08-18 📅
Identifiers
Notice number: 2016/S 158-286222
OJ-S issue: 158
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/etenders_simple.asp
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Object
Scope of the procurement
Estimated total value: 8 000 000 EUR 💰
Short description:
EduCampus Services Ltd invites expressions of interest from parties capable of meeting its needs to replace the hosting environment, application software and provide a managed support service for the Financial Management System (Agresso) that it manages on behalf of its clients — 13 Institutes of Technology in Ireland. The single supplier framework agreement will be awarded using the competitive dialogue procedure. It is anticipated that the competitive dialogue procedure will be conducted over a six (6) week period commencing 3.10.2016. In order to be selected for participation in the competitive dialogue, applicants must meet the criteria and rules for participation set out in the qualification questionnaire.
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Estimated value excluding VAT: 8 000 000 EUR 💰
Duration: 48 months
Description of options:
EduCampus Services Ltd invites expressions of interest from parties capable of meeting its needs to replace the hosting environment, application software and provide a managed support service for the Financial Management System (Agresso) that it manages on behalf of its clients — 13 Institutes of Technology in Ireland. The single supplier framework agreement will be awarded using the competitive dialogue procedure. It is anticipated that the competitive dialogue procedure will be conducted over a six (6) week period commencing 3.10.2016. In order to be selected for participation in the competitive dialogue, applicants must meet the criteria and rules for participation set out in the qualification questionnaire.
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Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the Qualification Questionnaire available to download from:
Technical and professional ability:
Please refer to the Qualification Questionnaire available to download from:
Minimum level(s) of standards:
Please refer to the Qualification Questionnaire available to download from:
Contract execution
Contract performance conditions:
A grouping, if successful, may be required to contract as a single entity having joint and severable liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Procedure
Envisaged number of candidates: 5
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2017-09-14 📅

Contracting authority
Identity
National registration number: IE3346455EH
Contact
Contact point: EduCampus Tenders
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/124209 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102221&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2016/S 158-286222 (2016-08-15)
Contract award notice (2017-07-31)
Object
Scope of the procurement
Short description:
EduCampus Services Ltd. invites expressions of interest from parties capable of meeting its needs to replace the hosting environment, application software and provide a managed support service for the Financial Management System (Agresso) that it manages on behalf of its clients — thirteen Institutes of Technology in Ireland. The single supplier framework agreement will be awarded using the competitive dialogue procedure. It is anticipated that the competitive dialogue procedure will be conducted over a six (6) week period commencing 3.10.2016. In order to be selected for participation in the competitive dialogue, applicants must meet the criteria and rules for participation set out in the qualification questionnaire. Potentially extends to include the provision of the application to all Higher Education institutions in Ireland.
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Total value of the procurement: 10 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 5 Exchange Place, IFSC
Postal town: Dublin 1

Reference
Dates
Date dispatched: 2017-07-31 📅
Publication date: 2017-08-02 📅
Identifiers
Notice number: 2017/S 146-302367
Refers to notice: 2016/S 158-286222
OJ-S issue: 146

Object
Scope of the procurement
Short description:
EduCampus Services Ltd. invites expressions of interest from parties capable of meeting its needs to replace the hosting environment, application software and provide a managed support service for the Financial Management System (Agresso) that it manages on behalf of its clients — 13 Institutes of Technology in Ireland. The single supplier framework agreement will be awarded using the competitive dialogue procedure. It is anticipated that the competitive dialogue procedure will be conducted over a six (6) week period commencing 3.10.2016. In order to be selected for participation in the competitive dialogue, applicants must meet the criteria and rules for participation set out in the qualification questionnaire.
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Description of options:
EduCampus Services Ltd. invites expressions of interest from parties capable of meeting its needs to replace the hosting environment, application software and provide a managed support service for the Financial Management System (Agresso) that it manages on behalf of its clients — 13 Institutes of Technology in Ireland. The single supplier framework agreement will be awarded using the competitive dialogue procedure. It is anticipated that the competitive dialogue procedure will be conducted over a six (6) week period commencing 3.10.2016. In order to be selected for participation in the competitive dialogue, applicants must meet the criteria and rules for participation set out in the qualification questionnaire.
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Procedure
Award criteria
Quality criterion (name): Fitness for purpose
Quality criterion (weighting): 40 %
Quality criterion (name): Project implementation and delivery
Quality criterion (weighting): 20 %
Quality criterion (name): Reliability and continuity of supply
Quality criterion (weighting): 10 %
Cost criterion: Ultimate cost
Cost weighting: 30 %

Award of contract
Date of contract conclusion: 2017-06-30 📅
Source: OJS 2017/S 146-302367 (2017-07-31)
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