ISSE Tender 2017-2019

Higher Education Authority

The HEA, on behalf of the project co-sponsors, is now seeking tenders to conduct Irish Survey of Student Engagements for a three-year period starting in 2017. A collaborative management and governance structure is in place with institutional representatives participating in a number of project working groups. It is expected that the successful tenderer will interact primarily with individual institutions for receipt of demographic data, delivery of survey access to target cohorts, and provision of survey results after national fieldwork has concluded; and with the central project manager for other matters, including the national datasets. After the first year of the new contract, this structure may be reviewed. Any revised structure that may be put in place will not be more onerous for the contractor.

Deadline

The time limit for receipt of tenders was 2016-11-29. The procurement was published on 2016-10-06.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-10-06 Contract notice
2016-12-20 Contract award notice
Contract notice (2016-10-06)
Object
Scope of the procurement
Title: Survey design services
Reference number: 109805
Short description:
The HEA, on behalf of the project co-sponsors, is now seeking tenders to conduct Irish Survey of Student Engagements for a three-year period starting in 2017. A collaborative management and governance structure is in place with institutional representatives participating in a number of project working groups. It is expected that the successful tenderer will interact primarily with individual institutions for receipt of demographic data, delivery of survey access to target cohorts, and provision of survey results after national fieldwork has concluded; and with the central project manager for other matters, including the national datasets. After the first year of the new contract, this structure may be reviewed. Any revised structure that may be put in place will not be more onerous for the contractor.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Survey design services 📦
Additional CPV: Survey services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: Higher Education Authority
Postal address: Brooklawn House, Shelbourne Road
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.hea.ie 🌏
E-mail: sean.oreilly@thea.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103806&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-10-06 📅
Submission deadline: 2016-11-29 📅
Publication date: 2016-10-11 📅
Identifiers
Notice number: 2016/S 196-353502
OJ-S issue: 196
Additional information
Tenderers' attention is drawn to the Fifth Schedule of the sample contract provided in Appendix B which includes a statement on the storage of personal data within the European Economic Area.

Object
Scope of the procurement
Estimated total value: 250 000 EUR 💰
Short description:
The Higher Education Authority (HEA), on behalf of the project co-sponsors, is now seeking tenders to conduct the next Irish Survey of Students Engagements for a three-year period starting in 2017.
From 2014 to 2016 an online census survey was undertaken with invitations issued to all first and final year undergraduate students, and to taught postgraduate students, in thirty participating higher education institutions. In 2016, the target population was c. 131 000 students and 29,173 students responded, representing a national response rate of 22.2 %. It is expected that the response rate will continue to increase on an annual basis and that effective, accessible delivery of survey questions to target cohorts will support continued improvements to the response rates for individual institutions.
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The HEA, on behalf of the project co-sponsors, is now seeking tenders to conduct Irish Survey of Student Engagements for a 3-year period starting in 2017. A collaborative management and governance structure is in place with institutional representatives participating in a number of project working groups. It is expected that the successful tenderer will interact primarily with individual institutions for receipt of demographic data, delivery of survey access to target cohorts, and provision of survey results after national fieldwork has concluded; and with the central project manager for other matters, including the national datasets. After the first year of the new contract, this structure mayl be reviewed. Any revised structure that may be put in place will not be more onerous for the contractor.
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Detailed functional requirements are listed in detail on www.etenders.gov.ie RFT 109805
The successful Tenderer will be expected to meet the following deadlines:
December 2016: Initial engagement with institutions' identified contacts and planning for
demonstration / testing of system
February — March 2017: Implement survey, with local monitoring of responses, for preagreed three week local window within eight week national timeframe
April 2017: Provide national and local datasets, accompanied by defined analysis reports
Note: Further information relating to this notice may be available on the eTenders Web Site under Reference 109805.
Estimated value excluding VAT: 250 000 EUR 💰
Duration: 36 months
Additional information:
Tenderers' attention is drawn to the Fifth Schedule of the sample contract provided in
Appendix B which includes a statement on the storage of personal data within the European Economic Area.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2016-11-29 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: 0085228K
Contact
Contact point: Sean O'Reilly
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1176 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103806&B=ETENDERS_SIMPLE 🌏
Awarding authority name: Technological Higher Education Association
Postal address: Fumbally Square, Fumbally Lane
Postal code: D08 XYA5
Country: Dublin 🏙️
Internet address: http://www.thea.ie/ 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities. This invitation to tender is issued subject to formal approval of project funding. The decision on funding is anticipated during the November meeting of the relevant HEA Committee.
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5) It will be a condition of award that tenderers and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded under the agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition.
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8) Tenderers' attention is drawn to the Fifth Schedule of the sample contract provided in
Appendix B which includes a statement on the storage of personal data within the European Economic Area.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Source: OJS 2016/S 196-353502 (2016-10-06)
Contract award notice (2016-12-20)
Object
Scope of the procurement
Short description:
The HEA, on behalf of the project co-sponsors, is now seeking tenders to conduct Irish Survey of Student Engagements for a 3-year period starting in 2017. A collaborative management and governance structure is in place with institutional representatives participating in a number of project working groups. It is expected that the successful tenderer will interact primarily with individual institutions for receipt of demographic data, delivery of survey access to target cohorts, and provision of survey results after national fieldwork has concluded; and with the central project manager for other matters, including the national datasets. After the 1st year of the new contract, this structure may be reviewed. Any revised structure that may be put in place will not be more onerous for the contractor.
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Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-12-20 📅
Publication date: 2016-12-23 📅
Identifiers
Notice number: 2016/S 248-454806
Refers to notice: 2016/S 196-353502
OJ-S issue: 248
Additional information
Tenderers' attention is drawn to the 5th Schedule of the sample contract provided in Appendix B which includes a statement on the storage of personal data within the European Economic Area.

Object
Scope of the procurement
Short description:
The Higher Education Authority (HEA), on behalf of the project co-sponsors, is now seeking tenders to conduct the next Irish Survey of Students Engagements for a 3-year period starting in 2017. Detailed functional requirements are listed in detail on www.etenders.gov.ie RFT 109805.
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Additional information:
Tenderers' attention is drawn to the 5th Schedule of the sample contract provided in Appendix B which includes a statement on the storage of personal data within the European Economic Area.

Procedure
Award criteria
Quality criterion (name): Functionality ‘Fit’ with requirements as described in this document
Quality criterion (weighting): 30
Quality criterion (name): Quality of initial delivery plan and approach to project management and ongoing support
Quality criterion (weighting): 25
Quality criterion (name): Relevant experience
Quality criterion (weighting): 10
Price weighting: 35

Award of contract
Date of contract conclusion: 2016-12-19 📅
Source: OJS 2016/S 248-454806 (2016-12-20)
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