Invitation To Tender for the establishment of a Multi Party Framework Agreement for the Supply on Lease Hire with maintenance of Vans and Chassis Cab pick-up trucks

Dublin City Council

Dublin City Council proposes to establish a multi party framework agreement for 3 years, with an option to extend for a further 1 year solely at the discretion of Dublin City Council, for the supply on lease hire with maintenance of vans, chassis cab pick-ups and mini buses to Dublin City Council. The framework agreement will be established on foot of this tender competition. Dublin City Council will admit between 3 and 5 firms to the framework. It is anticipated that Dublin City Council will have an initial requirement for approximately 194 vehicles on lease hire with maintenance in 2017. Requirements in subsequent years may be for smaller numbers and will be procured through the framework.

Deadline

The time limit for receipt of tenders was 2016-12-31. The procurement was published on 2016-12-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-12-15 Contract notice
2017-09-04 Contract award notice
Contract notice (2016-12-15)
Object
Scope of the procurement
Title: Motor vehicles
Reference number: 110846
Short description:
Dublin City Council proposes to establish a multi party framework agreement for 3 years, with an option to extend for a further 1 year solely at the discretion of Dublin City Council, for the supply on lease hire with maintenance of vans, chassis cab pick-ups and mini buses to Dublin City Council. The framework agreement will be established on foot of this tender competition. Dublin City Council will admit between 3 and 5 firms to the framework. It is anticipated that Dublin City Council will have an initial requirement for approximately 194 vehicles on lease hire with maintenance in 2017. Requirements in subsequent years may be for smaller numbers and will be procured through the framework.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Motor vehicles 📦
Additional CPV: Vans 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Environment and Transportation Department, Block 2, Floor 6, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.etenders.gov.ie 🌏
E-mail: paul.mccarthy@dublincity.ie 📧
Phone: +353 012227501 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104918&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-12-15 📅
Submission deadline: 2016-12-31 📅
Publication date: 2016-12-20 📅
Identifiers
Notice number: 2016/S 245-447155
OJ-S issue: 245
Additional information
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Object
Scope of the procurement
Estimated total value: 5 000 000 EUR 💰
Information about lots: See 2.1 of the tender document.
Title of the lot: Small Panel Van, Single Cab, SWB, Load Volume 2.9 cu. m, Payload > 560kg
Lot number: 1
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 80 No small panel vans with single cab, short wheel base, volume 2.9 cu. m and payload > 560 kg.
Estimated value excluding VAT: 1 765 000 EUR 💰
Duration: 60 months
Title of the lot: Small Panel Van, Single Cab, LWB, Load Volume 3.6 cu. m, Payload > 560 kg
Lot number: 2
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 12 No small panel vans with single cab, long wheel base, volume 3.6 cu. m and payload > 560 kg.
Estimated value excluding VAT: 265 000 EUR 💰
Title of the lot: Medium Panel Van, Single Cab, FWD, Load Volume 6 cu. m, Payload > 85 0kg
Lot number: 3
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 64 No medium panel vans with single cab, front wheel drive, volume 6 cu. m and payload > 850 kg.
Estimated value excluding VAT: 1 600 000 EUR 💰
Title of the lot: Large Panel Van, Single Cab, LWB, RWD, High Roof, Load Volume 15 cu. m, Payload 1 000 kg
Lot number: 4
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 8 No large panel vans with single cab, long wheel base, rear wheel drive, high roof, load volume 15 cu. m and payload 1 000 kg.
Estimated value excluding VAT: 226 000 EUR 💰
Title of the lot: Chassis Cab Pick-Up Truck, Single Cab, 3 500 kg GVM, RWD, MWB, Payload 1 000 kg
Lot number: 5
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 3 No chassis cab pick-up trucks with single cab, 3 500 kg GVM, rear wheel drive, medium wheel base and payload 1 000 kg.
Estimated value excluding VAT: 85 000 EUR 💰
Title of the lot: Chassis Cab Pick-Up Truck, Single Cab, 3 500 kg GVM, RWD, MWB, Payload 1 000 kg, End Tipping
Lot number: 6
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 12 No chassis cab pick-up trucks with single cab, 3 500 kg GVM, rear wheel drive, medium wheel base, payload 1 000 kg and end tipping.
Estimated value excluding VAT: 399 000 EUR 💰
Title of the lot: Chassis Cab Pick-Up Truck, Single Cab, 4 700 kg GVM, RWD, LWB, Payload 2 500 kg, End Tipping
Lot number: 7
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 2 No chassis cab pick-up trucks with single cab, 4 700 kg GVM, rear wheel drive, long wheel base, payload 2 500 kg and end tipping.
Estimated value excluding VAT: 71 000 EUR 💰
Title of the lot: Chassis Cab Pick-Up Truck, Crew Cab, 3 500 kg GVM, RWD, LWB, Payload 1 000 kg, End Tipping, Tail Lift
Lot number: 8
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 12 No chassis cab pick-up trucks with crew cab, 3 500 kg GVM, rear wheel drive, long wheel base, payload 1 000 kg, end tipping and tail lift.
Estimated value excluding VAT: 542 000 EUR 💰
Title of the lot: Chassis Cab Pick-Up Truck, Crew Cab, 3 500 kg GVM, RWD, LWB, Payload 1 000 kg, Tail Lift
Lot number: 9
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 1 No chassis cab pick-up trucks with crew cab, 3 500 kg GVM, rear wheel drive, long wheel base, payload 1 000 kg and tail lift.
Estimated value excluding VAT: 39 000 EUR 💰
Place of performance
Main site or place of performance: Wood Quay, Dublin 8.

Procedure
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2016-12-31 📅
Tender opening time: 12:00
Additional information:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul McCarthy
Internet address: www.etenders.gov.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104918&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Additional Information — Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
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2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
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3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
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6. The contract is for use by Dublin City Council.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 26.1.2017 to enable issue of responses to all interested parties.
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12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor.
Source: OJS 2016/S 245-447155 (2016-12-15)
Contract award notice (2017-09-04)
Object
Scope of the procurement
Total value of the procurement: 4 170 768 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Contact
Internet address: http://www.dublincity.ie 🌏

Reference
Dates
Date dispatched: 2017-09-04 📅
Publication date: 2017-09-06 📅
Identifiers
Notice number: 2017/S 170-348571
Refers to notice: 2016/S 245-447155
OJ-S issue: 170
Additional information
Additional Information — Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The contract is for use by Dublin City Council. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 26.1.2017 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Title of the lot: Small Panel Van, Single Cab, SWB, Load Volume 2.9 m
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 80 No. small panel vans with single cab, short wheel base, volume 2.9 m
Title of the lot: Small Panel Van, Single Cab, LWB, Load Volume 3.6 m
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 14 No. small panel vans with single cab, long wheel base, volume 3.6 m
Title of the lot: Medium Panel Van, Single Cab, FWD, Load Volume 6 m
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately 63 No. medium panel vans with single cab, front wheel drive, volume 6 m
Title of the lot: Large Panel Van, Single Cab, LWB, RWD, High Roof, Load Volume 15 m
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately…
… 7 No. large panel vans with single cab, long wheel base, rear wheel drive, high roof, load volume 15 m
… 3 No. chassis cab pick-up trucks with single cab, 3 500 kg GVM, rear wheel drive, medium wheel base and payload 1 000 kg.
Title of the lot: Chassis Cab Pick-Up Truck, Single Cab, 3500kg GVM, RWD, MWB, Payload 1 000 kg, End Tipping
Short description:
Tenders are invited for the supply on lease hire with maintenance for 5 years of approximately…
… 8 No. chassis cab pick-up trucks with single cab, 3 500 kg GVM, rear wheel drive, medium wheel base, payload 1 000 kg and end tipping.
… 2 No. chassis cab pick-up trucks with single cab, 4 700 kg GVM, rear wheel drive, long wheel base, payload 2 500 kg and end tipping.
… 15 No. chassis cab pick-up trucks with crew cab, 3 500 kg GVM, rear wheel drive, long wheel base, payload 1 000 kg, end tipping and tail lift.

Procedure
Award criteria
Quality criterion (name): Fitness for Purpose of the Product/Service Offered
Quality criterion (weighting): 23
Quality criterion (name): Warranty
Quality criterion (weighting): 3
Quality criterion (name): Delivery Schedule Offered
Excess Kilometres Charge
Early Termination Charge
Cost criterion: Total Lease Hire Cost
Cost weighting: 53
Cost criterion: Labour Cost
Cost weighting: 12
Quality criterion (name): Early Termination Charges

Award of contract
Date of contract conclusion: 2017-08-15 📅

Contracting authority
Contact
Internet address: www.dublincity.ie 🌏

Reference
Additional information
11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 26.1.2017 to enable issue of responses to all interested parties.
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Source: OJS 2017/S 170-348571 (2017-09-04)
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