Framework for the Supply of Computer Equipment

EirGrid plc

EirGrid intends to establish a single supplier framework agreement for the provision of these services. Once the framework agreement is in place, and as and when requirements arise, contracts will be awarded to the framework member either on the basis of the original tenders submitted or after discussing a scope of work, agreeing on a cost and issuing a Purchase Order to the framework member. No work should be undertaken without a valid Purchase Order. Any invoice received which does not quote a valid Purchase Order number will be returned to the framework member.
The framework agreement period will be for an initial duration of five years with the option to extend annually for up to an additional three years, subject always to the satisfactory performance of the supplier.

Deadline

The time limit for receipt of tenders was 2017-01-13. The procurement was published on 2016-12-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-12-12 Contract notice
2017-10-10 Contract award notice
Contract notice (2016-12-12)
Object
Scope of the procurement
Title: Computer equipment and supplies
Reference number: ENQEIR557
Short description:
EirGrid intends to establish a single supplier framework agreement for the provision of these services. Once the framework agreement is in place, and as and when requirements arise, contracts will be awarded to the framework member either on the basis of the original tenders submitted or after discussing a scope of work, agreeing on a cost and issuing a Purchase Order to the framework member. No work should be undertaken without a valid Purchase Order. Any invoice received which does not quote a valid Purchase Order number will be returned to the framework member. The framework agreement period will be for an initial duration of five years with the option to extend annually for up to an additional three years, subject always to the satisfactory performance of the supplier.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Computer equipment and supplies 📦
Additional CPV: Personal computers 📦
Place of performance
NUTS region: Northern Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: paul.valentine@eirgrid.com 📧
Phone: +353 12370200 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106170&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106170&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-12-12 📅
Submission deadline: 2017-01-13 📅
Publication date: 2016-12-15 📅
Identifiers
Notice number: 2016/S 242-441875
OJ-S issue: 242
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie ) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie ) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
EirGrid intends to establish a single supplier framework agreement for the provision of these services. Once the framework agreement is in place, and as and when requirements arise, contracts will be awarded to the framework member either on the basis of the original tenders submitted or after discussing a scope of work, agreeing on a cost and issuing a Purchase Order to the framework member. No work should be undertaken without a valid Purchase Order. Any invoice received which does not quote a valid Purchase Order number will be returned to the framework member.
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The framework agreement period will be for an initial duration of five years with the option to extend annually for up to an additional three years, subject always to the satisfactory performance of the supplier.
Estimated total value: 9 500 000 EUR 💰
Short description:
EirGrid currently have 800 devices (600 desktops, 150 laptops and 50 workstations) with close to 200 applications supported on this platform. It is in year 3 of its hardware life cycle. We anticipate ad-hoc procurement of desktops and laptops of roughly 50 units per year for year 4 and 5 of this life-cycle.
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A hardware refresh and OS upgrade (Windows 10) will commence in 2018 for completion in 2019. All hardware will be replaced during this exercise. EirGrid anticipates a shift from PC's/Desktops to Laptops during this hardware refresh of at least 50 %.
The approximate purchase will be 400 total over the first 3 years including hardware refresh. Workstations will be purchased on an ad-hoc basis over the life of the framework.
The framework agreement period will be for an initial duration of 5 years with the option to extend annually for up to an additional 3 years, subject always to the satisfactory performance of the supplier.
Estimated value excluding VAT: 9 500 000 EUR 💰
Duration: 96 months
Description of renewals:
The framework agreement period will be for an initial duration of 5 years with the option to extend annually for up to an additional 3 years, subject always to the satisfactory performance of the supplier.
Description of options:
The framework agreement period will be for an initial duration of 5 years with the option to extend annually for up to an additional 3 years, subject always to the satisfactory performance of the supplier.
Place of performance
Main site or place of performance: Dublin, Belfast.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.
List and brief description of rules and criteria:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.
Contract execution
Deposits and guarantees required:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
‘Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.’.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.
Contract performance conditions:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2018-05-30 📅

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul Valentine
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106170&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie ) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie ) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.
Show more
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
Show more
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.
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Service from which information about the review procedure may be obtained
Name: Central office of the High Courts (Appeal Section
Postal address: Ground Floor, East Wing, Inns Quay
Source: OJS 2016/S 242-441875 (2016-12-12)
Contract award notice (2017-10-10)
Object
Scope of the procurement
Short description:
This tender process is complete. EirGrid has established a single supplier framework agreement for the provision of these services. As and when requirements arise, contracts will be awarded to the framework member either on the basis of the original tenders submitted or after discussing a scope of work, agreeing on a cost and issuing a Purchase Order to the framework member. No work should be undertaken without a valid Purchase Order. Any invoice received which does not quote a valid Purchase Order number will be returned to the framework member. The framework agreement period will be for an initial duration of five years with the option to extend annually for up to an additional three years, subject always to the satisfactory performance of the supplier.
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Total value of the procurement: 1 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-10-10 📅
Publication date: 2017-10-12 📅
Identifiers
Notice number: 2017/S 196-403583
Refers to notice: 2016/S 242-441875
OJ-S issue: 196
Additional information
This tender process is now complete.

Object
Scope of the procurement
Short description:
This tender process is complete.
EirGrid has established a single supplier framework agreement for the provision of these services. As and when requirements arise, contracts will be awarded to the framework member either on the basis of the original tenders submitted or after discussing a scope of work, agreeing on a cost and issuing a Purchase Order to the framework member. No work should be undertaken without a valid Purchase Order. Any invoice received which does not quote a valid Purchase Order number will be returned to the framework member.
Show more
EirGrid currently have 800 devices (600 desktops, 150 laptops and 50 workstations) with close to 200 applications supported on this platform. It is in year 3 of its hardware life cycle. We anticipate ad-hoc procurement of desktops and laptops of roughly 50 units per year for year 4 & 5 of this lifecycle.
Show more
Description of options:
The framework agreement period will be for an initial duration of five years with the option to extend annually for up to an additional three years, subject always to the satisfactory performance of the supplier.

Procedure
Award criteria
Quality criterion (name): Approach and Methodology
Quality criterion (weighting): 20
Quality criterion (name): Requirements
Quality criterion (weighting): 35
Quality criterion (name): Legal
Quality criterion (weighting): 5
Price (weighting): 40

Award of contract
Date of contract conclusion: 2017-10-04 📅
Name: Dell Products
National registration number: IE6591034U
Postal address: Innovation House, Science and Technology Park
Postal town: Dublin
Postal code: Cherrywood
Country: Ireland 🇮🇪
Phone: +353 12045741 📞
E-mail: iedub_public_contracts@dell.com 📧
Country: Dublin 🏙️
Internet address: http://www.dell.ie 🌏
Information about tenders
Number of tenders received: 2
Source: OJS 2017/S 196-403583 (2017-10-10)
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Region:
Éire/Ireland Dublin
Products/services:
Office and computing machinery, equipment... Computer equipment and supplies Data-processing machines (hardware) Personal computers Computer-related equipment