Facilities Management Contract (Hard FM) for Dublin City University

Dublin City University (DCU)

Deadline

The time limit for receipt of tenders was 2016-11-07. The procurement was published on 2016-10-06.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Graham Asset Management Limited T/A Graham Facilities Management

Who?

• Dublin City University (DCU)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-10-06	Contract notice
2017-07-04	Contract award notice

Contract notice (2016-10-06)
Object
Scope of the procurement
Title: Facilities management services
Reference number: DCU-16005-S
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Facilities management services 📦
Additional CPV: Electrical-system repair services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Dublin City University (DCU)
Postal address: Glasnevin
Postal code: 9
Postal town: Dublin
Contact
Internet address: http://www.dcu.ie/ 🌏
E-mail: padraic.cunningham@dcu.ie 📧
Phone: +353 17007886 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103787&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103787&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-10-06 📅
Submission deadline: 2016-11-07 📅
Publication date: 2016-10-11 📅
Identifiers
Notice number: 2016/S 196-353500
OJ-S issue: 196

Object
Scope of the procurement
Estimated total value: 8 000 000 EUR 💰
Short description:

Dublin City University (‘DCU’) is looking to appoint an experienced and competent Hard FM provider who can predominately self-deliver services and has the experience of managing and operating a technically demanding contract operated under an output specification, and managed by robust performance mechanisms. As a minimum, DCU is looking for contractors who have a proven track record of operating similar large technically demanding FM contracts.

The Scope of Services may include, but will not be limited to:-

— Building Maintenance services;

— Helpdesk/CAFM operation and management;

— Building mechanical and Electrical System Maintenance;

— Statutory Testing and Inspections;

— Reactive Maintenance;

— Fabric Maintenance; and

— Works projects.

DCU is currently undergoing a multi campus estate strategy review which will require the successful contractor to have a flexible approach to supporting all facilities management services provided at DCU, which may result in changes to the FM Services required and / or changes to the properties where services are required.

Estimated value excluding VAT: 10 000 000 EUR 💰
Duration: 60 months
Description of renewals:

The final framework duration will be 5+1+1 years, a 5 year contract with an option for DCU to extend for up to a further 2 years.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See PQQ document.

Procedure
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2016-12-01 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: education
Contact
Contact point: Padraic Cunningham
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/238 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103787&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Body responsible for mediation procedures
Same as: Review body
Source: OJS 2016/S 196-353500 (2016-10-06)

Contract award notice (2017-07-04)
Object
Scope of the procurement
Total value of the procurement: 11 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Dublin City University ( DCU )

Reference
Dates
Date dispatched: 2017-07-04 📅
Publication date: 2017-07-07 📅
Identifiers
Notice number: 2017/S 128-261774
Refers to notice: 2016/S 196-353500
OJ-S issue: 128

Object
Scope of the procurement
Description of options: Variant option considered.
Place of performance
Main site or place of performance: Dublin.

Procedure
Award criteria
Quality criterion (name): Strategic Fit
Quality criterion (weighting): 20 %
Quality criterion (name): Satisfaction to requirements
Quality criterion (weighting): 40 %
Cost criterion: Value for money
Cost weighting: 40 %

Award of contract
Date of contract conclusion: 2017-06-30 📅

Complementary information
Review body
Postal address: Four Courts, Inns Quay, 7
Source: OJS 2017/S 128-261774 (2017-07-04)

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