Establishment of a Multi-Party Framework Agreement for Integrated Design Team Services with the Initial Contract for the development of a North City Operations Depot in Ballymun, Dublin 11

Dublin City Council

The multi-party framework agreement will be established with up to five (5)
economic operators, subject to the receipt of a sufficient number of valid tenders
and comprising the following disciplines:
(a) Architectural Services (incl. design team lead, fire safety design services,
disability access design services, employer's representative for the Works
Contract, design certifier and assigned certifier services as defined under the
Building Control (Amendment) Regulations 2014).
(b) Civil and Structural Engineering Services,
(c) Quantity Surveying Services,
(d) Building Services Engineering (incl. building energy rating)
(e) Landscape Architectural Services,
(f) Project Supervisor for the Design and Construction Process,
(g) Traffic Management Services,
(h) Environmental Consultant, and
(i) Conservation Architect (this discipline will not be required for the initial
contract but potentially may be required for future contracts).
The architectural services consultant will be the design team lead and will act as
the single point of contractual responsibility, with the remaining key disciplines
providing collateral warranties for the benefit of the Contracting Authority. Only
those Applicants capable of delivering all of the services listed above without
exception (whether in-house or as a grouping/consortium or by relying on the
resources of another party or parties) will be considered. Therefore, applications
relating to one or several of these disciplines but not all are not acceptable and
will be rejected. The maximum estimated value of the services over the lifetime of
the framework is anticipated to be in the region of 2 000 000 EUR to 10 000 000 EUR. (ex
VAT).
The period of the framework agreement will be four (4) years. For the avoidance of doubt, the period for delivery of any contracts awarded under the framework may extend beyond the date of expiry of the framework agreement.

Deadline

The time limit for receipt of tenders was 2016-04-04. The procurement was published on 2016-02-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Dublin City Council

What?

Where?

• Dublin

Procurement history

Date	Document
2016-02-23	Contract notice
2017-05-11	Contract award notice

Contract notice (2016-02-23)
Object
Scope of the procurement
Title: Architectural and related services
Quantity or scope:

The Contracting Authority (Dublin City Council) is seeking to establish a multi-party framework agreement for integrated design team services with an initial contract for the development of a North City Operations Depot in Ballymun, Dublin 11. The estimated duration of the initial contract will be four (4) years and will have an estimated cost of works value in the region of 25 000 000 EUR (ex VAT). The frequency of subsequent projects is not known at this stage.2 000 00010 000 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Architectural and related services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Chief Executive's Department, Block 4, Floor 1, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
E-mail: transformationunit@dublincity.ie 📧
Phone: +353 12225443 📞

Reference
Dates
Date dispatched: 2016-02-23 📅
Submission deadline: 2016-04-04 📅
Publication date: 2016-02-26 📅
Identifiers
Notice number: 2016/S 040-065396
OJ-S issue: 40
Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The contract/framework agreement is primarily for use by the Chief Executive's Department, but may be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to transformationunit@dublincity.ie for the attention of Ruth Dowling. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 24.3.2016 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract/framework agreement is primarily for use by the Chief Executive's Department, but may be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to transformationunit@dublincity.ie for the attention of Ruth Dowling. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 24.3.2016 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Estimated value excluding VAT: 2 000 000 💰
10 000 000 💰
Frequency of contracts to be awarded:

The initial contract is for the development of a North City Operations Depot in Ballymun, Dublin 11. The framework may also be used for other architectural projects ranging in budget from 10 000 000 EUR to 60 000 000 EUR construction value. The frequency of subsequent projects is not known at this stage. The estimated duration of the initial contract will be four (4) years and will have an estimated cost of works value in the region of 25 000 000 EUR (ex VAT).

Short description:

The multi-party framework agreement will be established with up to five (5)

economic operators, subject to the receipt of a sufficient number of valid tenders

and comprising the following disciplines:

(a) Architectural Services (incl. design team lead, fire safety design services,

disability access design services, employer's representative for the Works

Contract, design certifier and assigned certifier services as defined under the

Building Control (Amendment) Regulations 2014).

(b) Civil and Structural Engineering Services,

(d) Building Services Engineering (incl. building energy rating)

(e) Landscape Architectural Services,

(f) Project Supervisor for the Design and Construction Process,

(g) Traffic Management Services,

(h) Environmental Consultant, and

(i) Conservation Architect (this discipline will not be required for the initial

contract but potentially may be required for future contracts).

The architectural services consultant will be the design team lead and will act as

the single point of contractual responsibility, with the remaining key disciplines

providing collateral warranties for the benefit of the Contracting Authority. Only

those Applicants capable of delivering all of the services listed above without

exception (whether in-house or as a grouping/consortium or by relying on the

resources of another party or parties) will be considered. Therefore, applications

relating to one or several of these disciplines but not all are not acceptable and

will be rejected. The maximum estimated value of the services over the lifetime of

the framework is anticipated to be in the region of 2 000 000 EUR to 10 000 000 EUR. (ex

VAT).

The period of the framework agreement will be four (4) years. For the avoidance of doubt, the period for delivery of any contracts awarded under the framework may extend beyond the date of expiry of the framework agreement.

Quantity or scope:

Duration: 048 months
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see documents RFT ID: 103230 available at www.etenders.gov.ie
Economic and financial standing: Please see documents RFT ID: 103230 available at www.etenders.gov.ie
Minimum level(s) of standards: Please see documents RFT ID: 103230 available at www.etenders.gov.ie
Technical and professional ability: Please see documents RFT ID: 103230 available at www.etenders.gov.ie
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The architectural services consultant will be the design team lead and will act as the single point of contractual responsibility, with the remaining key disciplines providing collateral warranties for the benefit of the Contracting Authority.

Execution of the service is reserved to a particular profession:

See suitability assessment questionnaires. Please see documents RFT ID: 103230 available at www.etenders.gov.ie

Procedure
Maximum number of operators of the framework agreement: 5
Duration of the framework agreement in years: 4
Minimum number of candidates: 5
Maximum number of candidates: 8
Objective criteria for selection: Please see documents RFT ID: 103230 available at www.etenders.gov.ie
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Ruth Dowling
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267 🌏
Name: Information is available from www.etenders.gov.ie RFT ID: 103230
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96773&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract/framework agreement is primarily for use by the Chief Executive's Department, but may be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to transformationunit@dublincity.ie for the attention of Ruth Dowling. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 24.3.2016 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, The Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor.
Source: OJS 2016/S 040-065396 (2016-02-23)

Contract award notice (2017-05-11)
Object
Scope of the procurement
Short description:

The multi-party framework agreement will be established with up to five (5) economic operators. The maximum estimated value of the services over the lifetime of the framework is anticipated to be in the region of 2 000 000 EUR to 10 000 000 EUR. (ex VAT).

Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Additional CPV: Architectural and related services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Contact
Internet address: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267 🌏

Reference
Dates
Date dispatched: 2017-05-11 📅
Publication date: 2017-05-13 📅
Identifiers
Notice number: 2017/S 092-181877
Refers to notice: 2016/S 040-065396
OJ-S issue: 92

Object
Scope of the procurement
Short description:

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 70
Cost criterion: Price
Cost weighting: 30

Award of contract
Date of contract conclusion: 2017-04-06 📅
Source: OJS 2017/S 092-181877 (2017-05-11)

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