Distribution & Warehousing in the Canadian Market

Tourism Ireland Limited

The Toronto office of Tourism Ireland wishes to enter into a contract with a Supplier for Distribution and Warehousing Services for the Canadian Market. The appointed logistics provider will take responsibility for shipping marketing literature and supporting materials through its marketing channels in the Canadian market. The Canadian market distributes approximately 100 000 items of literature per year. Logistics companies responding to this tender opportunity may opt to service the following lots: LOT ONE: Bulk Storage and Distribution of Literature; and LOT TWO: Mail Fulfilment of marketing literature to consumers in Canada. The Contract Period will be for three [3] years extendable for a further 2 years up to a max of five [5] years. It is anticipated that the Contract will commence in June 2017. Please note: this tender opportunity is also being notified to local suppliers in Canada.

Deadline

The time limit for receipt of tenders was 2017-02-01. The procurement was published on 2016-12-22.

Who? What? Where?
Procurement history
Date Document
2016-12-22 Contract notice
Contract notice (2016-12-22)
Object
Scope of the procurement
Title: Printing and distribution services
Reference number: DIST-CAN-2017
Short description:
The Toronto office of Tourism Ireland wishes to enter into a contract with a Supplier for Distribution and Warehousing Services for the Canadian Market. The appointed logistics provider will take responsibility for shipping marketing literature and supporting materials through its marketing channels in the Canadian market. The Canadian market distributes approximately 100 000 items of literature per year. Logistics companies responding to this tender opportunity may opt to service the following lots: LOT ONE: Bulk Storage and Distribution of Literature; and LOT TWO: Mail Fulfilment of marketing literature to consumers in Canada. The Contract Period will be for three [3] years extendable for a further 2 years up to a max of five [5] years. It is anticipated that the Contract will commence in June 2017. Please note: this tender opportunity is also being notified to local suppliers in Canada.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Printing and distribution services 📦
Additional CPV: Printed matter and related products 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland Limited
Postal address: 5th Floor — Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.ireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763474 📞
Fax: +353 014763642 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106727&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-12-22 📅
Submission deadline: 2017-02-01 📅
Publication date: 2016-12-24 📅
Identifiers
Notice number: 2016/S 249-458146
OJ-S issue: 249
Additional information
Authorised officers of Tourism Ireland.

Object
Scope of the procurement
Estimated total value: 270 000 EUR 💰
Information about lots:
Lot one: Bulk Storage and Distribution of Literature, i.e. at a carton or pallet level to the Toronto office, business partners, travel agencies and exhibitions in Canada.
Lot two: Mail Fulfilment of marketing literature to consumers in Canada.
Title of the lot: Bulk Storage and Distribution of Literature
Lot number: 1
Short description:
Tourism Ireland is seeking to appoint a logistics partner capable of providing distribution and warehousing services for the Canadian market. The appointed logistics provider will take responsibility for shipping marketing literature and supporting materials through its marketing channels in the Canadian market.
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Printed materials are one of the key marketing tools employed by Tourism Ireland. This includes the development, printing and distribution of high-quality marketing literature and supporting material including brochures, tour guides, posters, leaflets, etc. The marketing literature and supporting material is targeted at both consumers directly, and at various tour operators and trade associations in the overseas markets. It is critical that an effective and efficient distribution infrastructure is in place to ensure the marketing literature and support material generated is available at the right time in the right place.
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Most of Tourism Ireland's marketing material is currently printed in Ireland, and is developed and printed by both Tourism Ireland and various tour operators/trade associations in Ireland. Tourism Ireland is responsible for co-ordinating the distribution of all material through the various marketing channels. In addition, the Toronto office will occasionally print and distribute material for the Canadian market.
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The Canadian market distributes approximately 100 000 items of literature per year.
Logistics companies responding to this tender opportunity may opt to service the following lot:
Lot one: Bulk Storage and Distribution of Literature, i.e. at a carton or pallet level to the Toronto office, business partners, travel agencies and exhibitions in Canada.
The expected service level/lead time for bulk distribution of literature is:
Delivery to Toronto office/trade partner: Within 5 working days of order being placed.
Exhibition Orders: Must be delivered at the specified time and location. Collection and return to the warehouse of material that has not been used will also be required.
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland's discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
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It is anticipated that the Contract will commence in June 2017.
Estimated value excluding VAT: 175 000 EUR 💰
Duration: 60 months
Description of renewals:
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland's discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
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Title of the lot: Mail Fulfilment of marketing literature to consumers in Canada
Lot number: 2
Short description:
Lot two: Mail Fulfilment of marketing literature to consumers in Canada.
It is expected that consumer orders will be fulfilled as follows:
Delivery to Consumer: A maximum period of 10 days between order being placed and consumers receipt of literature.
Place of performance
Main site or place of performance: Canada.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Requests to participate may be submitted by groups of contractors. Should the contract be awarded to a consortium, each firm in the consortium shall be jointly or severally liable to the Contracting Authority for the fulfilment of the terms of the contract. Submissions should make clear which companies are proposed to be the members of the consortium (and jointly and severally liable to the Contracting Authority) and which are to be sub-contractors. Subsequent changes to the members of the consortium may result in disqualification of that group.
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Economic and financial standing:
Information and formalities necessary for evaluating if requirements are met:
(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
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(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Technical and professional ability:
Minimum level(s) of standards possibly required: Respondents will be asked to provide the following information:
— Details of previous projects of a similar nature, scope and geographical spread completed in the last 3 years, including a description of the project, delivery time-frames, value (quoted in CANS$ Dollars where relevant. For non-Canadian based companies, please state the local currency amounts and also convert to CAN$ Dollars quoting the fixed exchange rate) and the names, positions and contact details of managerial reference names in each instance.
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Please refer to the Request for Tender documentation:
— Details of the size of the applicant organisation and a list of countries in which the applicant organisation operates. Size will be determined by assessing a range of factors, including (but not limited to) number of employees, number and size of distribution centres, range of services offered,
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— Details of Reporting and IT capabilities,
— Details of the experience of each of the individuals who will form part of the applicant organisation's proposed account management team.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2017-02-01 📅
Tender opening time: 12:00
Place: Tourism Ireland's Toronto office.
Additional information: Authorised officers of Tourism Ireland.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Hannah Hughes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106727&B=ETENDERS_SIMPLE 🌏
Awarding authority name: Tourism Ireland
Postal address: 2 Bloor Street West, Suite 3403
Postal town: Toronto, ON
Postal code: M4W 3E2
Country: Canada 🇨🇦
E-mail: tenderresponse@tourismireland.com 📧
Country: Éire/Ireland 🏙️
Internet address: www.tourismireland.com 🌏

Reference
Additional information
Estimated timing for further notices: 2023.
These services are being procured via a competitive tender process using the Open procedure. All qualifying tenders received will be evaluated against the pre-qualification criteria and then against the suitability and award criteria.
Tourism Ireland requires all Tenderers to adopt a standard, prescribed format as specified in the Response document.
(3 copies plus 1 soft copy) must be delivered in a sealed envelope to the delivery address by the deadline stated in this Contract Notice. Tourism Ireland will not accept or consider Tenders delivered after this deadline.
Tourism Ireland will not accept responsibility for Tenders that are lost or damaged in the post.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
This Contract Notice does not represent a commitment to enter into any contract(s).

Complementary information
Review body
Name: The High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2016/S 249-458146 (2016-12-22)
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