Catering Services at Environmental Protection Agency, Head Office, Wexford

Environmental Protection Agency

Canteen and catering services to the Agency's Headquarters in Wexford, these services are to be provided during working hours on 5 days a week to approximately 150+ staff. Contract hours 9:30 — 15:30.

Deadline

The time limit for receipt of tenders was 2016-05-16. The procurement was published on 2016-04-15.

Who?

• Environmental Protection Agency

What?

• Canteen and catering services › Catering services
• Canteen services › Canteen and other restricted-clientele cafeteria services
• Canteen services › Canteen management services

Where?

• South-East

Procurement history

Date	Document
2016-04-15	Contract notice

Contract notice (2016-04-15)
Object
Scope of the procurement
Title: Canteen services
Quantity or scope:

The Contracting Authority wishes to tender for the services of suitability qualified catering service providers. It is for the provision of canteen and catering services to the Agency's Headquarters in Wexford, these services are to be provided during working hours on 5 days a week.Contract hours 9:30 — 15:30.Numbers on site: approximately 150 staff + others.Mid-Morning Break: Hot and cold beverages and a range of confectionery to include pastries; scones; fruit; etc, to be available from 10:30 to 11:30.Lunch time Service: Provide a Lunchtime service, to include freshly cut sandwiches, rolls, soup, salad plates, wraps, panini, confectionery, soft drinks and crisps etc.Internal Meetings: Provide tea/coffee and lunches (cold) for internal meetings as requested i.e. beverages/confectionery/fruit.Events/Special Occasions: Provide refreshments on request for events and special occasions, e.g. Retirements; Large gatherings (circa 200), Seasonal occasions. Requirements to be agreed with Service Provider on an event basis; circa 6-10 events per annum.Housekeeping:Fully clean the canteen, sanitise all utensils, fully clean all cutlery and crockery, replenish staff preparation area with cutlery and crockery, vacuum and mop all canteen floor surfaces daily. Ensure that the service areas and food preparation areas comply with Health and Safety and HACCP Regulations.250 000500 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Canteen services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Environmental Protection Agency
Postal address: Headquarters, PO Box 3000, Johnstown Castle Estate
Postal town: Wexford
Contact
E-mail: info@achilles.ie 📧

Reference
Dates
Date dispatched: 2016-04-15 📅
Submission deadline: 2016-05-16 📅
Publication date: 2016-04-20 📅
Identifiers
Notice number: 2016/S 077-136823
OJ-S issue: 77
Additional information

The Qualification Questionnaire document available to download from www.etenders.gov.ie contains full information regarding this competition. The contracting authority reserves the right to discontinue this procurement process at any point, and will not be held liable to candidates for any costs incurred as a result of such a decision. This contract will be awarded following negotiation with chosen economic operators. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender on www.etenders.gov.ie

Object
Scope of the procurement
Short description:

Quantity or scope:

Contract hours 9:30 — 15:30.

Numbers on site: approximately 150 staff + others.

Mid-Morning Break: Hot and cold beverages and a range of confectionery to include pastries; scones; fruit; etc, to be available from 10:30 to 11:30.

Lunch time Service: Provide a Lunchtime service, to include freshly cut sandwiches, rolls, soup, salad plates, wraps, panini, confectionery, soft drinks and crisps etc.

Internal Meetings: Provide tea/coffee and lunches (cold) for internal meetings as requested i.e. beverages/confectionery/fruit.

Events/Special Occasions: Provide refreshments on request for events and special occasions, e.g. Retirements; Large gatherings (circa 200), Seasonal occasions. Requirements to be agreed with Service Provider on an event basis; circa 6-10 events per annum.

Housekeeping:

Fully clean the canteen, sanitise all utensils, fully clean all cutlery and crockery, replenish staff preparation area with cutlery and crockery, vacuum and mop all canteen floor surfaces daily. Ensure that the service areas and food preparation areas comply with Health and Safety and HACCP Regulations.

Estimated value excluding VAT: 250 000 💰
500 000 💰
Description of options: 2, 1 year periods on initial 3 year contract.
Provisional timetable for use of options: 24 months
Duration: 060 months
Place of performance
Main site or place of performance: Johnstown Castle Estate, Wexford.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie

Economic and financial standing:

Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

Minimum level(s) of standards:

Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

Technical and professional ability:

Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the tender is a consortium or grouping of members, the tenderer must specify the commercial and legal relationship (if any) amongst its members and any agreement giving effect to same. The contracting authority reserves the right to request copies of any such agreements.

The contracting authority reserves the right, at its absolute discretion, to require a lead firm to contract:

— On the basis of joint and several liability with each other of the tenderer executing the contract;

— With a particular single member of the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or

— As an incorporated or unincorporated special purchase vehicle, with collateral warranties and/or guarantees from the members of the tenderer.

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 7
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Harry Kettle
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98191&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98191&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: https://www.courts.ie 🌏
Information about review deadlines:

Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI420 of 2010) available at www.irishstatutebook.ie

Service from which information about the review procedure may be obtained
Name: Your legal advisor
Source: OJS 2016/S 077-136823 (2016-04-15)

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