Car Parking Services to HRI Racecourses

Horse Racing Ireland (HRI)

HRI Racecourses Ltd is looking to put a single party framework agreement in place for Car Parking Services. This service is split into 2 separate lots for Leopardstown and Fairyhouse Racecourses respectively. Both Racecourses require a suitably qualified service provider to facilitate and control the parking of vehicles on race-days. Currently there is an annual requirement of 23 race-days in Leopardstown and 12 in Fairyhouse Racecourse that require car parking services on race-days. For a full detailed specification of requirements please see the tender document.

Deadline

The time limit for receipt of tenders was 2016-09-12. The procurement was published on 2016-08-05.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Apcoa Parking Ireland Ltd

Who?

• Horse Racing Ireland (HRI)

What?

• Car park management services › Car park services

Where?

• Mid-East

Procurement history

Date	Document
2016-08-05	Contract notice
2016-10-12	Contract award notice

Contract notice (2016-08-05)
Object
Scope of the procurement
Title: Car park management services
Reference number: HRI AUG 16/1FD
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Car park management services 📦
Additional CPV: Car park services 📦
Place of performance
NUTS region: Mid-East 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
Lowest price

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: The Curragh, Ballymany, Co. Kildare
Postal town: Newbridge
Contact
Internet address: http://www.hri.ie 🌏
E-mail: procure@hri.ie 📧
Phone: +353 045455400 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101930&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101930&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-08-05 📅
Submission deadline: 2016-09-12 📅
Publication date: 2016-08-10 📅
Identifiers
Notice number: 2016/S 153-276958
OJ-S issue: 153
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of these frameworks will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of these frameworks will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 600 000 EUR 💰
Maximum number of lots awarded to one tenderer: 2
Title of the lot: Lot 1: Leopardstown Racecourse: Car Parking Services
Lot number: 1
Short description: Car parking services.
Duration: 48 months
Title of the lot: Lot 2: Fairyhouse Racecourse: Car Parking Services
Lot number: 2
Short description: Car Parking Services.
Estimated value excluding VAT: 100 000 EUR 💰

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2016-09-12 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Raymond Cooke
Internet address: www.hri.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101930&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of these frameworks will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Body responsible for mediation procedures
Name: Please consult your legal advisor
Source: OJS 2016/S 153-276958 (2016-08-05)

Contract award notice (2016-10-12)
Object
Scope of the procurement
Short description:

HRI Racecourses Ltd is looking to put a single party framework agreement in place for Car Parking Services. This service is split into 2 separate lots for Leopardstown and Fairyhouse Racecourses respectively. Both Racecourses require a suitably qualified service provider to facilitate and control the parking of vehicles on race days. Currently there is an annual requirement of 23 race-days in Leopardstown and 12 in Fairyhouse Racecourse that require car parking services on race-days. For a full detailed specification of requirements please see the tender document.

Total value of the procurement: 50 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
The most economic tender

Contracting authority
Identity
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh

Reference
Dates
Date dispatched: 2016-10-12 📅
Publication date: 2016-10-15 📅
Identifiers
Notice number: 2016/S 200-361043
Refers to notice: 2016/S 153-276958
OJ-S issue: 200
Additional information

If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

Procedure
Award criteria
Quality criterion (name): Proposed methodology
Quality criterion (weighting): 4000
Quality criterion (name): Contract management and client liaison
Quality criterion (weighting): 1000
Quality criterion (name): Value added service
Cost criterion: Ultimate cost
Cost weighting: 4000

Award of contract
Date of contract conclusion: 2016-10-10 📅

Contracting authority
Contact
Contact point: Fergal Doyle

Reference
Additional information

At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

Complementary information
Review body
Phone: +353 18886088 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

Statutory instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2016/S 200-361043 (2016-10-12)

New procurements in related categories 🆕

Other community, social and personal services (15 new procurements)

Miscellaneous services (8)

Civic-amenity services

Car park management services

Car park services