A National Multi-Supplier Framework for the Provision of Laboratory Services, and the Supply of Laboratory Consumables and Laboratory Equipment

Ervia

Provision of potable water laboratory testing services, wastewater laboratory testing services and supply of laboratory equipment and consumables.

Deadline

The time limit for receipt of tenders was 2016-04-27. The procurement was published on 2016-03-24.

Who?

• Ervia

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-03-24	Contract notice
2016-04-20	Additional information

Contract notice (2016-03-24)
Object
Scope of the procurement
Title: Laboratory services
Quantity or scope:

Irish Water is tendering to establish a national multi-supplier framework for the provision of Laboratory Services, Consumables and Equipment.Sampling and analysis for all public drinking water supplies and waste-water agglomerations are undertaken across the 31 Local Authorities via either a dedicated in house laboratory or combination of laboratory services. For example some LAs undertake all testing in house, others undertake testing via a combination of in house and sub contracted laboratories and others sub contract all laboratory testing.Irish Water is seeking to establish a high quality sampling and/or analysis service to achieve efficiencies in all commercial laboratory contractual arrangements, to meet regulatory requirements and to protect public health. The new Framework will also facilitate the purchase of laboratory supplies and equipment. The anticipated Framework duration is 3 years with a potential for 2 single year extensions (potentially 5 years in total).These services will be sub-divided into Four (4) Lots described below as Lot 1, Lot 2, Lot 3 and Lot 4.Applicants may apply for 1, some or all Lots.For Lots 1 and 2 the successful tenderers may be allocated as ‘preferred supplier’ for a Local Authority Area on the basis of their tenders and there may be a limit on the number of local Authority Areas for which a single supplier achieves preferred supplier status.For Lots 3 and 4 there will be National Multi Supplier Framework for the supply of laboratory consumables and laboratory equipment.It is anticipated that Irish Water will enter into separate framework agreements for each of the following Lots:Lot 1 — Potable Water Laboratory Testing Services;Lot 2 — Waste Water Laboratory Testing Services;Lot 3 — Supply of Laboratory Consumables;Lot 4 — Supply of Laboratory Equipment and Laboratory Instrumentation.Please refer to the Pre-Qualification Questionnaire for further details.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Laboratory services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: PO Box 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239083 📞

Reference
Dates
Date dispatched: 2016-03-24 📅
Submission deadline: 2016-04-27 📅
Publication date: 2016-03-26 📅
Identifiers
Notice number: 2016/S 061-106028
OJ-S issue: 61
Additional information

A pre-qualification questionnaire will be issued to all candidates who respond to this notice. Expressions of interest should be addressed in writing and sent via email for the attention of The Shared Services Procurement Manager to tenders@ervia.ie The Questionnaire will cover the financial, economic and technical capacity of candidates. The questionnaire must be completed and returned to the address in I.1) above not later than 12:00 (local time) Wednesday, 27.4.2016. The responses will be used to assist in drawing up a tender list. This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender by email to tenders@ervia.ie

Object
Scope of the procurement
Service category: 27
Short description:

Provision of potable water laboratory testing services, wastewater laboratory testing services and supply of laboratory equipment and consumables.

Lot number: 1
Title of the lot: Potable water laboratory testing services
Short description:

Irish Water require potable water laboratory testing services for the following sampling categories:

— Regulatory (i.e. Check and Audit);

— Investigative;

— Operational;

— Emergency.

Quantity or scope:

Irish Water requires a complete and fully accredited laboratory testing service for potable water for each individual Local Authority area.

Irish Water require potable water laboratory testing services for the following sampling categories:

— Regulatory (i.e. Check and Audit);

— Investigative;

— Operational;

— Emergency.

For each of the categories above, Irish Water may require a combination of sampling and testing services (i.e. taking the sample, transport to the supplier's laboratory, analysis and reporting), and a collection and testing service (i.e. collection of sample(s) from a designated collection point(s), transport to the supplier's laboratory, analysis and reporting).

With regards to the Investigative, Operational, and Emergency categories, Irish Water may also require sampling and/or testing of raw water (i.e. ground water or surface water), and In-Process Water (i.e. samples taken from locations within the treatment process). Accreditation for parameters tested in samples from these locations will not be a mandatory requirement.

Lot number: 2
Title of the lot: Waste Water Laboratory Testing Services
Short description:

Irish Water require waste water laboratory testing services for the following sampling categories:

Quantity or scope:

Irish Water requires a complete and accredited laboratory testing service to meet the compliance (i.e. statutory and regulatory), investigative, operational and emergency testing requirements for waste-water (influent and effluent), and ambient water (fresh water and coastal water), for each individual Local Authority Area.

Irish Water require waste water laboratory testing services for the following sample categories:

— Compliance (i.e. Regulatory and Statutory);

Lot number: 3
Title of the lot: Supply of Laboratory Consumables
Short description:

Provision of Laboratory Consumables, to include but not limited to the following categories:

— Glassware;

— Plastic ware;

— Gloves;

— Gases;

— Test Kits;

— Buffers;

— Filter Paper;

— Reagents;

— Solutions;

— Laboratory Utensils.

Quantity or scope:

Provision of Laboratory Consumables, to include but not limited to the following categories:

— Glassware;

— Plastic ware;

— Gloves;

— Gases;

— Test Kits;

— Buffers;

— Filter Paper;

— Reagents;

— Solutions;

— Laboratory Utensils.

Lot number: 4
Title of the lot: Supply of Laboratory Equipment and Laboratory Instrumentation
Short description:

Provision of Laboratory Equipment and Laboratory Instrumentation, Provision of Training on Use/Operation of equipment provided, initial calibration of equipment provided, maintenance of equipment provided for the warranty period, to include but not be limited to the following categories: Installation as appropriate of the equipment provided.

Quantity or scope:

— Hand held and bench-top Meters;

— Autoclaves;

— Fume Hoods;

— Incubators;

— Fridges;

— Portable colorimeters;

— Hand-held and bench-top spectrophotometers;

— Heating blocks;

— Balances;

— Water baths.

Irish Water is tendering to establish a national multi-supplier framework for the provision of Laboratory Services, Consumables and Equipment.

Sampling and analysis for all public drinking water supplies and waste-water agglomerations are undertaken across the 31 Local Authorities via either a dedicated in house laboratory or combination of laboratory services. For example some LAs undertake all testing in house, others undertake testing via a combination of in house and sub contracted laboratories and others sub contract all laboratory testing.

Irish Water is seeking to establish a high quality sampling and/or analysis service to achieve efficiencies in all commercial laboratory contractual arrangements, to meet regulatory requirements and to protect public health. The new Framework will also facilitate the purchase of laboratory supplies and equipment. The anticipated Framework duration is 3 years with a potential for 2 single year extensions (potentially 5 years in total).

These services will be sub-divided into Four (4) Lots described below as Lot 1, Lot 2, Lot 3 and Lot 4.

Applicants may apply for 1, some or all Lots.

For Lots 1 and 2 the successful tenderers may be allocated as ‘preferred supplier’ for a Local Authority Area on the basis of their tenders and there may be a limit on the number of local Authority Areas for which a single supplier achieves preferred supplier status.

For Lots 3 and 4 there will be National Multi Supplier Framework for the supply of laboratory consumables and laboratory equipment.

It is anticipated that Irish Water will enter into separate framework agreements for each of the following Lots:

Lot 1 — Potable Water Laboratory Testing Services;

Lot 2 — Waste Water Laboratory Testing Services;

Lot 3 — Supply of Laboratory Consumables;

Lot 4 — Supply of Laboratory Equipment and Laboratory Instrumentation.

Please refer to the Pre-Qualification Questionnaire for further details.

Number of possible renewals: 2
Time frame for subsequent contracts: 12 months
Duration: 36 months
Reference number: 16/014
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

If any of the conditions set out in Regulation 53(1) of The European Communities (Award of Public Authorities Contract) Regulations apply to the applicant, the applicant will be excluded from the competition.

Economic and financial standing:

A full description of candidates' required economics and financial capacity will be set out in the Pre-Qualification Questionnaire.

Technical and professional ability:

A full description of candidates' required technical capacity will be set out in the Pre-Qualification Questionnaire.

Contract execution
Deposits and guarantees required: As per contract documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per contract documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if Ervia considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. Ervia also reserves the right to contract with each member of the group on the basis of joint and several liability or with 1 member of the group as a main contractor with a number of sub-contractors or on any other basis as Ervia considers appropriate.

Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 56
Duration of the framework agreement in months: 36
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Tender Admin
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/376 🌏
Name: Ervia
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97634&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +00 35318886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Interested parties are referred to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).

Source: OJS 2016/S 061-106028 (2016-03-24)

Additional information (2016-04-20)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2016-04-20 📅
Submission deadline: 2016-05-18 📅
Publication date: 2016-04-26 📅
Identifiers
Notice number: 2016/S 081-144672
Refers to notice: 2016/S 061-106028
OJ-S issue: 81
Source: OJS 2016/S 081-144672 (2016-04-20)

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