The EPA is establishing a multi operator framework agreement for the procurement of communications services to the EPA over a period of 4 years

Environmental Protection Agency

The Environmental Protection Agency wishes to actively promote its work and raise awareness of environmental and radiological issues, on both a national and regional basis.
The aim of this request for tender is to acquire specialist communications services to provide advice and assistance to the EPA, supporting the in-house communications/media team. The EPA is establishing a multi operator framework agreement for the procurement of communications services to the EPA over a period of 4 years.

Deadline

The time limit for receipt of tenders was 2015-09-14. The procurement was published on 2015-07-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Carr Communications

Who?

• Environmental Protection Agency

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-07-28	Contract notice
2016-05-04	Contract award notice

Contract notice (2015-07-28)
Object
Scope of the procurement
Title: Public relations services
Quantity or scope:

An Initial Contract for regular monthly activity for 36 months will be the basis for the establishment of the framework.

Total value of the procurement: 400 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Public relations services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Environmental Protection Agency
Postal address: Headquarters, Johnstown Castle Estate, PO Box 3000
Postal town: Wexford
Contact
E-mail: t.furlong@epa.ie 📧
Phone: +353 539160600 📞
Fax: +353 539160699 📠

Reference
Dates
Date dispatched: 2015-07-28 📅
Submission deadline: 2015-09-14 📅
Publication date: 2015-08-01 📅
Identifiers
Notice number: 2015/S 147-271375
OJ-S issue: 147
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of this framework will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Frequency of contracts to be awarded:

An Initial Contract for regular monthly activivty for 36 months will be the basis for the establishment of the framework.

Short description:

The Environmental Protection Agency wishes to actively promote its work and raise awareness of environmental and radiological issues, on both a national and regional basis.

The aim of this request for tender is to acquire specialist communications services to provide advice and assistance to the EPA, supporting the in-house communications/media team. The EPA is establishing a multi operator framework agreement for the procurement of communications services to the EPA over a period of 4 years.

Duration: 048 months
Reference number: CommsPartner
Place of performance
Main site or place of performance: Johnstown Castle Estate.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per the tender document, available to download from www.etenders.gov.ie
Economic and financial standing: As per the tender document, available to download from www.etenders.gov.ie
Technical and professional ability: As per the tender document, available to download from www.etenders.gov.ie
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the framework members.

Procedure
Number of operators of the framework agreement: 3
Duration of the framework agreement in years: 4
Tender validity period: 006 months
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Trudi Furlong
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91541&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91541&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: CommsPartner
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of this framework will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Information about review deadlines:

Precise information on deadline(s) for lodging appeals: Statutory instrument no. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2015/S 147-271375 (2015-07-28)

Contract award notice (2016-05-04)
Object
Scope of the procurement
Short description:

The Environmental Protection Agency wishes to actively promote its work and raise awareness of environmental and radiological issues, on both a national and regional basis. The aim of this request for tender is to acquire specialist communications services to provide advice and assistance to the EPA, supporting the in-house communications/media team. The EPA is establishing a multi-operator framework agreement for the procurement of communications services to the EPA over a period of 4 years.

Total value of the procurement: 185 940 EUR 💰
Notice metadata
Document type: Contract award notice
Regulation: European Union, with participation of GPA countries
Place of performance
NUTS region: South-East 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Headquarters, PO Box 3000, Johnstown Castle Estate
Contact
Internet address: http://www.epa.ie 🌏

Reference
Dates
Date dispatched: 2016-05-04 📅
Publication date: 2016-05-07 📅
Identifiers
Notice number: 2016/S 089-156565
Refers to notice: 2015/S 147-271375
OJ-S issue: 89

Object
Scope of the procurement
Short description:

The aim of this request for tender is to acquire specialist communications services to provide advice and assistance to the EPA, supporting the in-house communications/media team.

Procedure
Award criteria
Quality criterion (name): Demonstrated understanding of the specific services required under this contract and proposed methodology for delivery, including level of innovation demonstrated
Quality criterion (weighting): 30
Quality criterion (name): Proposed resources to manage the contract effectively and deliver the required output, including previous experience of delivering similar projects, particularly in the public sector
Reliability and continuity of supply
Quality criterion (weighting): 5
Quality criterion (name): Environmental criteria (ISO 14000 or similar)
Price weighting: 30

Award of contract
Date of contract conclusion: 2016-01-04 📅

Contracting authority
Contact
Internet address: www.epa.ie 🌏
Source: OJS 2016/S 089-156565 (2016-05-04)

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