Temporary Contractor Payroll Service

EirGrid plc

In the continually changing market in which EirGrid operates, the business requires the assistance of temporary contractors to support permanent and contract staff in various areas of the organisation, in both the Republic of Ireland and in Northern Ireland, from time to time. Given internal resource constraints this assistance is often sought from temporary contract staff. EirGrid is not in a position to payroll these individuals themselves and therefore needs the support of a temporary contractor payroll support services provider to provide payroll services to these individuals, on an all island basis. The initial contract period envisaged is 3 years with the possibility to extend up to an additional 2, 12 month periods, subject always to the satisfactory performance of the supplier. Interested Candidates may choose to submit a PQQ response by registering their interest in this contract through the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. All information relating to this contract will be published therein. EirGrid does not accept responsibility for information relayed (or not relayed) via third parties. Full details of the contract requirements and the process for submitting a pre-qualification questionnaire (PQQ) application are provided in the Information Memorandum and PQQ document provided with the contract notice on the eTenders web site (www.etenders.gov.ie).

Deadline

The time limit for receipt of tenders was 2015-06-18. The procurement was published on 2015-05-18.

Who?

• EirGrid plc

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-05-18	Contract notice

Contract notice (2015-05-18)
Object
Scope of the procurement
Title: Personnel and payroll services
Quantity or scope:

The initial contract period envisaged is 3 years with the possibility to extend up to an additional 2, 12 month periods, subject always to the satisfactory performance of the supplier.3 500 0004 500 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Personnel and payroll services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: purchasing@eirgrid.com 📧
Phone: +353 16771700 📞
Fax: +353 16615375 📠

Reference
Dates
Date dispatched: 2015-05-18 📅
Submission deadline: 2015-06-18 📅
Publication date: 2015-05-21 📅
Identifiers
Notice number: 2015/S 097-176310
OJ-S issue: 97
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent' will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to award the contract 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent' will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Service category: 22
Short description:

Quantity or scope:

The initial contract period envisaged is 3 years with the possibility to extend up to an additional 2, 12 month periods, subject always to the satisfactory performance of the supplier.

Estimated value excluding VAT: 3 500 000 💰
4 500 000 💰
Description of options:

The initial contract period envisaged is 3 years with the possibility to extend up to an additional 2, 12 month periods, subject always to the satisfactory performance of the supplier.

Provisional timetable for use of options: 36 months
Reference number: ENQEIR321
Place of performance
Main site or place of performance: Dublin and Belfast.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: