Supply, on-site build and removal of pre-designed exhibition and conference stands at various locations in Ireland and abroad

Enterprise Ireland

Enterprise Ireland proposes to establish 3 multi-party framework agreements for the supply, on-site build and removal of pre-designed exhibition and conference stands at various locations for a selection of trade and knowledge events, specifically National Group Stands at International Trade Shows; Staging and Display Requirements for Trade Missions, Conferences and Seminars; and arrangements for 1-to-1 meetings.
The requirements have been divided into 3 lots based on the geographical location of the venues to be accommodated. Candidates may apply for 1, several or all lots. The Lots are as follows:
— Lot 1 Ireland and UK;
— Lot 2 Europe (excluding Ireland and UK);
— Lot 3 North America.
Each framework agreement will be established with 6 operators, subject to the receipt of a sufficient number of valid tenders under each Lot.

Deadline

The time limit for receipt of tenders was 2015-02-26. The procurement was published on 2015-01-26.

Who?

• Enterprise Ireland

What?

• Exhibition equipment › Exhibition stands

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2015-01-26	Contract notice
2015-02-25	Additional information

Contract notice (2015-01-26)
Object
Scope of the procurement
Title: Exhibition equipment
Quantity or scope:

As described in section II.1.5) of this notice and elsewhere in the Qualification Questionnaire available to download from www.etenders.gov.ie

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Exhibition equipment 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza, East Point Business Park
Postal code: 3
Postal town: Dublin
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: irene.sadleir@enterprise-ireland.com 📧

Reference
Dates
Date dispatched: 2015-01-26 📅
Submission deadline: 2015-02-26 📅
Publication date: 2015-01-30 📅
Identifiers
Notice number: 2015/S 021-033640
OJ-S issue: 21
Additional information

1. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition. 2. Establishment of each framework agreement will be subject to the approval of the competent authorities. 3. If for any reason it is not possible to conclude a framework agreement with one or more of the tenderers invited, or if having concluded that framework agreement the Contracting Authority decides to terminate the appointment of one or more of the framework members, the Contracting Authority reserves the right to admit the next highest scoring tenderer(s) to that framework agreement on the basis of the same terms and as tendered by that party(ies), at any time during the tender validity period of 12 months duration. This shall be without prejudice to the right of the contracting entity to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 4. At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time.

Object
Scope of the procurement
Short description:

The requirements have been divided into 3 lots based on the geographical location of the venues to be accommodated. Candidates may apply for 1, several or all lots. The Lots are as follows:

— Lot 1 Ireland and UK;

— Lot 2 Europe (excluding Ireland and UK);

— Lot 3 North America.

Each framework agreement will be established with 6 operators, subject to the receipt of a sufficient number of valid tenders under each Lot.

Lot number: 1
Title of the lot: Ireland and UK
Short description:

Multi-operator framework agreement for the supply, on-site build and removal of pre-designed exhibition and conference stands at venues in Ireland and the…

… UK.For information purposes only, candidates should note that approximately 40 events requiring these supplies/services took place between 2010 and 2014. Approximately 80 % of these events were in Ireland and 20 % were in the UK.Candidates should refer to the Qualification Questionnaire available to download from www.etenders.gov.ie

… UK.

For information purposes only, candidates should note that approximately 40 events requiring these supplies/services took place between 2010 and 2014. Approximately 80 % of these events were in Ireland and 20 % were in the UK.

Candidates should refer to the Qualification Questionnaire available to download from www.etenders.gov.ie

Quantity or scope: See Short Description above.
Estimated value excluding VAT: 500 000 💰
900 000 💰
Lot number: 2
Title of the lot: Europe (excluding Ireland and UK)
Short description:

Multi-operator framework agreement for the supply, on-site build and removal of pre-designed exhibition and conference stands at venues in Europe (excluding Ireland and…

… UK).For information purposes only, candidates should note that approximately 30 events requiring these supplies/services took place between 2010 and 2014. These events were predominantly held in Spain, Germany, France and Holland.Candidates should refer to the Qualification Questionnaire available to download from www.etenders.gov.ie

… UK).

For information purposes only, candidates should note that approximately 30 events requiring these supplies/services took place between 2010 and 2014. These events were predominantly held in Spain, Germany, France and Holland.

Estimated value excluding VAT: 1 200 000 💰
1 700 000 💰
Lot number: 3
Title of the lot: North America
Short description:

Multi-operator framework agreement for the supply, build and removal of pre-designed exhibition and conference stands at venues in North…

… America.For information purposes only, candidates should note that approximately 30 events requiring these supplies/services took place between 2010 and 2014. These events were predominately held in California, Texas, Missouri, New York and Massachusetts.Candidates should refer to the Qualification Questionnaire available to download from www.etenders.gov.ie

… America.

Duration: 048 months
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

See the Qualification Questionnaire available to download from www.etenders.gov.ie

Economic and financial standing:

See the Qualification Questionnaire available to download from www.etenders.gov.ie

Minimum level(s) of standards:

See the Qualification Questionnaire available to download from www.etenders.gov.ie

Technical and professional ability:

See the Qualification Questionnaire available to download from www.etenders.gov.ie

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the candidate is a consortium or grouping of members, the candidate must specify the commercial and/or legal relationship (if any) amongst its members and any agreements giving effect to same. The contracting authority reserves the right, at its absolute discretion, to require a lead firm to contract:

— on the basis of joint and several liability with each member of the candidate executing the contract;

— with a particular single member of the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or

— as an incorporated or unincorporated special purpose vehicle, with collateral warranties and/or guarantees from the members of the candidate.

Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 6
Duration of the framework agreement in years: 4
Envisaged number of candidates: 8
Objective criteria for selection:

It is envisaged that the top 8 scoring Candidates under each lot (subject to the quality and number of applications received) which also meet the minimum criteria and rules for selection set out in the Qualification Questionnaire will be invited to tender for that lot.

Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Irene Sadleir (Senior Promotions Executive)
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/434 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82189&B=ETENDERS_SIMPLE 🌏
Name: Irish Government Procurement Opportunities Portal (eTenders Website)
URL for documents: www.etenders.gov.ie 🌏
: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82189&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition.

2. Establishment of each framework agreement will be subject to the approval of the competent authorities.

3. If for any reason it is not possible to conclude a framework agreement with one or more of the tenderers invited, or if having concluded that framework agreement the Contracting Authority decides to terminate the appointment of one or more of the framework members, the Contracting Authority reserves the right to admit the next highest scoring tenderer(s) to that framework agreement on the basis of the same terms and as tendered by that party(ies), at any time during the tender validity period of 12 months duration. This shall be without prejudice to the right of the contracting entity to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

4. At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie

Service from which information about the review procedure may be obtained
Name: Please contact your legal advisor
Source: OJS 2015/S 021-033640 (2015-01-26)

Additional information (2015-02-25)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2015-02-25 📅
Submission deadline: 2015-03-09 📅
Publication date: 2015-02-28 📅
Identifiers
Notice number: 2015/S 042-071234
Refers to notice: 2015/S 21-033640
OJ-S issue: 42
Source: OJS 2015/S 042-071234 (2015-02-25)

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