Supply, Delivery and Maintenance of Two New Grand Pianos for the National Concert Hall, Dublin

National Concert Hall

The NCH is now engaging in a competitive process for the award of a Contract for the Supply, Delivery and Maintenance of Two New Grand Pianos. The total value of this contract is estimated to be below the EU threshold of EUR 207 000 (excl. VAT). As the contract is not subject to the Public Procurement Directives, the NCH has voluntarily advertised the contract in the Official Journal of the European Union (OJEU).
A derogation is being invoked for the choice of Steinway Pianos. This derogation, which is being invoked by analogy with Article 31 (1)(b) of Directive 2004/18/EC, is referred to expressly in Section 2.1.4 of Commission Interpretative Communication on the Community Law applicable to contract awards not or not fully subject to the provisions of the Public Procurement Directives (Doc 2006/C179/02).
The NCH requires the following goods to be delivered to the National Concert Hall, Earlsfort Terrace, Dublin 2.
— 1 No. Steinway Model D (8’ 11 ¾” (274 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Main Auditorium Stage. All hardware is to be solid brass.
— 1 No. Steinway Model B (6’ 11” (211 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Kevin Barry Room Recital Space. All hardware is to be solid brass.
The NCH requires that the successful supplier must be in a position to offer the NCH a choice of at least 6 Model D Concert Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.
The NCH also requires that the successful operator must be in a position to offer the NCH a choice of at least 4 Model B Music Room Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.
As part of the contract, the successful operator must provide ongoing Steinway approved specialist servicing, maintenance and repair to the highest level, in conjunction with the NCH piano technician, as befits a major international concert venue.

Deadline

The time limit for receipt of tenders was 2015-12-14. The procurement was published on 2015-11-27.

Who? What? Where?
Procurement history
Date Document
2015-11-27 Contract notice
2015-12-04 Additional information
Contract notice (2015-11-27)
Object
Scope of the procurement
Title: Pianos
Quantity or scope:
The NCH requires the following goods to be delivered to the National Concert Hall.— 1 No. Steinway Model D (8’ 11 ¾” (274 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Main Auditorium Stage. All hardware is to be solid brass.— 1 No. Steinway Model B (6’ 11” (211 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Kevin Barry Room Recital Space. All hardware is to be solid brass.The NCH requires that the successful supplier must be in a position to offer the NCH a choice of at least six (6) Model D Concert Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.The NCH also requires that the successful operator must be in a position to offer the NCH a choice of at least four (4) Model B Music Room Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.As part of the contract, the successful operator must provide ongoing Steinway approved specialist servicing, maintenance and repair to the highest level, in conjunction with the NCH piano technician, as befits a major international concert venue.203 000
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Total value of the procurement: 203 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Pianos 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Concert Hall
Postal address: Earlsfort Terrace
Postal town: Dublin
Contact
Internet address: http://www.nch.ie 🌏
E-mail: barry.walsh@nch.ie 📧
Phone: +353 14170077 📞

Reference
Dates
Date dispatched: 2015-11-27 📅
Submission deadline: 2015-12-14 📅
Publication date: 2015-12-02 📅
Identifiers
Notice number: 2015/S 233-423049
OJ-S issue: 233
Additional information
1. The fact of this notice being published should under no circumstances be taken as implying that any provisions contained in Directive 2004/18/EC will apply to this award procedure. 2. Interested parties must register their interest on the etenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. 3. This is the sole call for competition for this service. 4. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers. 5. Contract award will be subject to the approval of the competent authorities. 6. It will be a condition of award that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the contract. 7. Award of contract will also be conditional upon formal written acceptance of the Contract Terms and Conditions. 8. If for any reason it is not possible to award the contract to the successful tenderer following the conclusion of the competitive process, the contracting authority reserves the right to award the contract to the next highest scoring tenderer during the period of validity of tenders. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 9. If having entered into a contract as a result of this competitive process, the Contracting Authority deems that the successful tenderer has failed to deliver the required goods, the Contracting Authority reserves the right to award the contract to the next highest scoring tenderer identified through the evaluation of tender submissions. This shall be without prejudice to the right of the Contracting Authority to terminate this competitive process at any time or to terminate any framework awarded as a result of this competition. 10. The Contracting Authority reserves the right to successively reduce the number of operators during this negotiated procedure.
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Object
Scope of the procurement
Short description:
The NCH is now engaging in a competitive process for the award of a Contract for the Supply, Delivery and Maintenance of Two New Grand Pianos. The total value of this contract is estimated to be below the EU threshold of EUR 207 000 (excl. VAT). As the contract is not subject to the Public Procurement Directives, the NCH has voluntarily advertised the contract in the Official Journal of the European Union (OJEU).
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A derogation is being invoked for the choice of Steinway Pianos. This derogation, which is being invoked by analogy with Article 31 (1)(b) of Directive 2004/18/EC, is referred to expressly in Section 2.1.4 of Commission Interpretative Communication on the Community Law applicable to contract awards not or not fully subject to the provisions of the Public Procurement Directives (Doc 2006/C179/02).
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The NCH requires the following goods to be delivered to the National Concert Hall, Earlsfort Terrace, Dublin 2.
— 1 No. Steinway Model D (8’ 11 ¾” (274 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Main Auditorium Stage. All hardware is to be solid brass.
— 1 No. Steinway Model B (6’ 11” (211 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Kevin Barry Room Recital Space. All hardware is to be solid brass.
The NCH requires that the successful supplier must be in a position to offer the NCH a choice of at least 6 Model D Concert Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.
The NCH also requires that the successful operator must be in a position to offer the NCH a choice of at least 4 Model B Music Room Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.
As part of the contract, the successful operator must provide ongoing Steinway approved specialist servicing, maintenance and repair to the highest level, in conjunction with the NCH piano technician, as befits a major international concert venue.
Quantity or scope:
The NCH requires the following goods to be delivered to the National Concert Hall.
— 1 No. Steinway Model D (8’ 11 ¾” (274 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Main Auditorium Stage. All hardware is to be solid brass.
— 1 No. Steinway Model B (6’ 11” (211 cm)), heavy full-bodied black polyester (high polish)/ebonised for its Kevin Barry Room Recital Space. All hardware is to be solid brass.
The NCH requires that the successful supplier must be in a position to offer the NCH a choice of at least six (6) Model D Concert Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.
The NCH also requires that the successful operator must be in a position to offer the NCH a choice of at least four (4) Model B Music Room Grands, one of which is to be selected by artists and/or piano technicians of the NCH’s choosing.
As part of the contract, the successful operator must provide ongoing Steinway approved specialist servicing, maintenance and repair to the highest level, in conjunction with the NCH piano technician, as befits a major international concert venue.
Duration: 006 months
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the Invitation to Tender document available to download from www.etenders.gov.ie. RFT ID: 101302.
Economic and financial standing:
Please refer to the Invitation to Tender document available to download from www.etenders.gov.ie. RFT ID: 101302.
Technical and professional ability:
Please refer to the Invitation to Tender document available to download from www.etenders.gov.ie. RFT ID: 101302.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and severable liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Procedure
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Barry Walsh
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1275 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94657&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94657&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1. The fact of this notice being published should under no circumstances be taken as implying that any provisions contained in Directive 2004/18/EC will apply to this award procedure.
2. Interested parties must register their interest on the etenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge.
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3. This is the sole call for competition for this service.
4. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers.
5. Contract award will be subject to the approval of the competent authorities.
6. It will be a condition of award that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the contract.
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7. Award of contract will also be conditional upon formal written acceptance of the Contract Terms and Conditions.
8. If for any reason it is not possible to award the contract to the successful tenderer following the conclusion of the competitive process, the contracting authority reserves the right to award the contract to the next highest scoring tenderer during the period of validity of tenders. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
Show more
9. If having entered into a contract as a result of this competitive process, the Contracting Authority deems that the successful tenderer has failed to deliver the required goods, the Contracting Authority reserves the right to award the contract to the next highest scoring tenderer identified through the evaluation of tender submissions. This shall be without prejudice to the right of the Contracting Authority to terminate this competitive process at any time or to terminate any framework awarded as a result of this competition.
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10. The Contracting Authority reserves the right to successively reduce the number of operators during this negotiated procedure.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Your Legal Advisor
Source: OJS 2015/S 233-423049 (2015-11-27)
Additional information (2015-12-04)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2015-12-04 📅
Publication date: 2015-12-09 📅
Identifiers
Notice number: 2015/S 238-431785
Refers to notice: 2015/S 233-423049
OJ-S issue: 238
Source: OJS 2015/S 238-431785 (2015-12-04)
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