Single Party Framework for Fibre-Optic Network and Infrastructure Management Services

Dublin Docklands Development Authority

Dublin Docklands Development Authority invites applications to be considered for the competitive dialogue procedure for the awarding of a single party framework agreement for Fibre-Optic Network and Infrastructure Management Services at the Dublin Docklands Area.
The Authority wishes to appoint a company to provide and deliver a range of ducting related services to the Executive and the Board of the Authority and with its successor in Dublin City Council.
The Authority owns a substantial multi-operator network in the Docklands. This network is of extreme economic importance, providing Telecoms services to over half of the world's largest financial services companies and a growing cluster of the most successful high-tech / financial companies in the digital media and internet sectors.
The framework may operate for a maximum period of up to 10 years.

Deadline

The time limit for receipt of tenders was 2015-09-11. The procurement was published on 2015-08-07.

Who?

• Dublin Docklands Development Authority

What?

Where?

• Dublin

Procurement history

Date	Document
2015-08-07	Contract notice

Contract notice (2015-08-07)
Object
Scope of the procurement
Title: Telecommunication consultancy services
Quantity or scope:

Not known at this stage and anticipated to be discussed during dialogues.500 0003 000 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Telecommunication consultancy services 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Not specified
Awarding authority name: Dublin Docklands Development Authority
Postal address: Custom House Quay, Docklands
Postal code: 1
Postal town: Dublin
Contact
E-mail: chickey@dublindocklands.ie 📧
Phone: +353 18183300 📞
Fax: +353 18183399 📠

Reference
Dates
Date dispatched: 2015-08-07 📅
Submission deadline: 2015-09-11 📅
Publication date: 2015-08-12 📅
Identifiers
Notice number: 2015/S 154-284422
OJ-S issue: 154
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement, deliver the contract as appropriate to the circumstances pertaining to the framework. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. 10) The service is defined as a service concession and therefore not subject to Directive 2004/18/EC.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement, deliver the contract as appropriate to the circumstances pertaining to the framework.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

10) The service is defined as a service concession and therefore not subject to Directive 2004/18/EC.

Object
Scope of the procurement
Estimated value excluding VAT: 500 000 💰
3 000 000 💰
Frequency of contracts to be awarded: Initially a 3 year contract, additional contracts not known at this stage.
Short description:

The Authority wishes to appoint a company to provide and deliver a range of ducting related services to the Executive and the Board of the Authority and with its successor in Dublin City Council.

The Authority owns a substantial multi-operator network in the Docklands. This network is of extreme economic importance, providing Telecoms services to over half of the world's largest financial services companies and a growing cluster of the most successful high-tech / financial companies in the digital media and internet sectors.

The framework may operate for a maximum period of up to 10 years.

Variants will be accepted ✅
Quantity or scope: Not known at this stage and anticipated to be discussed during dialogues.
Duration: 120 months
Place of performance
Main site or place of performance: Dublin, Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the questionnaire available to download from www.etenders.gov.ie using RFT ID 98680.

Economic and financial standing:

Please refer to the questionnaire available to download from www.etenders.gov.ie using RFT ID 98680.

Technical and professional ability:

Please refer to the questionnaire available to download from www.etenders.gov.ie using RFT ID 98680.

Contract execution
Deposits and guarantees required: Not required.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful service provider.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability.

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 10
Justification for framework agreement duration over four years:

The Framework Agreement will operate for a maximum period of 10 years. Given the nature of the service and the requirement to support a commercial environment with management of long-term relationships with clients of the Authority and matching service providers it is imperative to have consistency of service provision and thus a longer-term framework manages the risk for the Authority. In addition the service is classified as a service concession and therefore not subject to the requirements of Directive 2004/18/EC including duration rules on frameworks.

Envisaged number of candidates: 5
Objective criteria for selection:

Based on the quality of the responses to the questionnaire it is envisaged that a minimum of 5 will be invited to the dialogue stage.

Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: 9586711K
Contact
Contact point: Clara Hickey
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/345 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91830&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91830&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement, deliver the contract as appropriate to the circumstances pertaining to the framework.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

10) The service is defined as a service concession and therefore not subject to Directive 2004/18/EC.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Source: OJS 2015/S 154-284422 (2015-08-07)

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