Request for Tender Proposals for Provision of Audio Visual Systems

Dublin City University ( DCU )

The desire for the new AV solution in DCU is for systems that are extremely reliable and easy to operate, but with considerable flexibility in set-up. Most systems will be integrated into the rooms, although some will remain portable to allow for flexibility throughout the spaces. Systems will be remotely controlled and monitored with add-ins for room scheduling, usage and maintenance reporting. Interfaces will be designed so that they have the same touch and feel for each room so that it is easy for staff to use and operate regardless of location.

Deadline

The time limit for receipt of tenders was 2015-09-25. The procurement was published on 2015-08-14.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2015-08-14 Contract notice
2016-01-26 Contract award notice
Contract notice (2015-08-14)
Object
Scope of the procurement
Title: Audio-visual equipment
Quantity or scope:
The desire for the new AV solution in DCU is for systems that are extremely reliable and easy to operate but with considerable flexibility in set-up. Most systems will be integrated into the rooms although some will remain portable to allow for flexibility throughout the spaces. Systems will be remotely controlled and monitored with add-ins for room scheduling, usage and maintenance reporting. Interfaces will be designed so that they have the same touch and feel for each room so that it is easy for staff to use and operate regardless of location.In-room audio visual presentations, which require the display of computer, laptop and other related electronic media materials will make use of a wall mounted projector screen and projector display sized appropriately for the room. 1 lectern position will be provided for in each room as per room schedule (Appendix 1). A poke-through opening in the lectern will allow for cables to be presented to the user from the approved HDBaseT transmitter, which in turn will allow for connection of digital video sources to the display over a HDBaseT network.The spaces will include the capability to integrate a mobile lecture capture system as per enclosed specification. A pan-tilt-zoom (PTZ) or fixed camera depending on the size of the space will be mounted on the ceiling and associated cabling installed and terminated on the lectern for ease of connection to the mobile units. A microphone will be included in the mobile unit, thus alleviating the need for any connections within the space.The audio signals associated with all AV source will be routed to an appropriate program sound reinforcement system where appropriate utilising distributed ceiling speakers or wall mounted speakers where the necessity arises.Control of the display, associated AV signal routing and program audio level will be achieved via an approved AV controller which will include 10 push buttons for controlling functions and where appropriate this should include for lighting control also. Some larger rooms will have touch-screen control as per room schedule (Appendix 2).Options for additional classroom technology/AV equipment and/or services may be required over the term of this agreement as technology advances and the university's needs develop.Where installation or ongoing support is undertaken by a successful tenderer, please note that they will be required to liaise with ISS for network and IT related matters.1 000 000
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Total value of the procurement: 1 000 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Audio-visual equipment 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Dublin City University ( DCU )
Postal address: Glasnevin
Postal code: 9
Postal town: Dublin
Contact
Internet address: http://www.dcu.ie/ 🌏
E-mail: procurement@dcu.ie 📧
Phone: +353 17007886 📞

Reference
Dates
Date dispatched: 2015-08-14 📅
Submission deadline: 2015-09-25 📅
Publication date: 2015-08-19 📅
Identifiers
Notice number: 2015/S 159-292025
OJ-S issue: 159

Object
Scope of the procurement
Short description:
The desire for the new AV solution in DCU is for systems that are extremely reliable and easy to operate, but with considerable flexibility in set-up. Most systems will be integrated into the rooms, although some will remain portable to allow for flexibility throughout the spaces. Systems will be remotely controlled and monitored with add-ins for room scheduling, usage and maintenance reporting. Interfaces will be designed so that they have the same touch and feel for each room so that it is easy for staff to use and operate regardless of location.
Show more
Quantity or scope:
The desire for the new AV solution in DCU is for systems that are extremely reliable and easy to operate but with considerable flexibility in set-up. Most systems will be integrated into the rooms although some will remain portable to allow for flexibility throughout the spaces. Systems will be remotely controlled and monitored with add-ins for room scheduling, usage and maintenance reporting. Interfaces will be designed so that they have the same touch and feel for each room so that it is easy for staff to use and operate regardless of location.
Show more
In-room audio visual presentations, which require the display of computer, laptop and other related electronic media materials will make use of a wall mounted projector screen and projector display sized appropriately for the room. 1 lectern position will be provided for in each room as per room schedule (Appendix 1). A poke-through opening in the lectern will allow for cables to be presented to the user from the approved HDBaseT transmitter, which in turn will allow for connection of digital video sources to the display over a HDBaseT network.
Show more
The spaces will include the capability to integrate a mobile lecture capture system as per enclosed specification. A pan-tilt-zoom (PTZ) or fixed camera depending on the size of the space will be mounted on the ceiling and associated cabling installed and terminated on the lectern for ease of connection to the mobile units. A microphone will be included in the mobile unit, thus alleviating the need for any connections within the space.
Show more
The audio signals associated with all AV source will be routed to an appropriate program sound reinforcement system where appropriate utilising distributed ceiling speakers or wall mounted speakers where the necessity arises.
Control of the display, associated AV signal routing and program audio level will be achieved via an approved AV controller which will include 10 push buttons for controlling functions and where appropriate this should include for lighting control also. Some larger rooms will have touch-screen control as per room schedule (Appendix 2).
Show more
Options for additional classroom technology/AV equipment and/or services may be required over the term of this agreement as technology advances and the university's needs develop.
Where installation or ongoing support is undertaken by a successful tenderer, please note that they will be required to liaise with ISS for network and IT related matters.
Reference number: DCU-15132-G
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See Tender.
Economic and financial standing: See Tender.
Technical and professional ability: See tender.

Procedure
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Other type of contracting authority: Other
Contact
Contact point: Procurement finance Office
Dr Mike Reid
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/238 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91991&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91991&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: DCU-15132-G
Source: OJS 2015/S 159-292025 (2015-08-14)
Contract award notice (2016-01-26)
Object
Scope of the procurement
Total value of the procurement: 1 000 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Dublin City University (DCU)

Reference
Dates
Date dispatched: 2016-01-26 📅
Publication date: 2016-01-28 📅
Identifiers
Notice number: 2016/S 019-029496
Refers to notice: 2015/S 159-292025
OJ-S issue: 19

Object
Scope of the procurement
Estimated value excluding VAT: 800 000 💰
1 000 000 💰

Procedure
Award criteria
Criterion: 1. Quality (70)
2. Cost (30)

Award of contract
Date of contract conclusion: 2015-12-16 📅
Name: McKeon Group
Postal address: Ard A Leasa, Lispopple, Co. Dublin
Postal town: Swords
Country: Ireland 🇮🇪
E-mail: cliona@mckeon.ie 📧
Internet address: http://www.mckeon.ie 🌏
Information about tenders
Number of tenders received: 2

Contracting authority
Identity
National registration number: N/a
Source: OJS 2016/S 019-029496 (2016-01-26)
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