Recruitment Support Services Framework

EirGrid plc

In the continually changing market in which EirGrid operates, EirGrid’s Human Resource department requires the assistance of experienced human resourcing and recruitment specialists to assist with the sourcing of high-calibre staff, of various contract types, to all areas of its’ business, in both Ireland and in Northern Ireland. EirGrid intends to establish a Recruitment Support Services Framework with a number of different Lots in order to meet these requirements. EirGrid intends to award contracts as follows for each Lot:
Lot 1 — General Staff Sourcing: Multi-supplier framework;
Lot 2 — Information Systems Staff Sourcing: Multi-supplier framework;
Lot 3 — Human Resource Managed Service: Single supplier framework.
Interested Candidates may choose to submit a PQQ response for consideration of qualification for one or more of the above framework Lots.
The total duration of this Framework Agreement will be four years, with the possibility to extend up to an additional 12 months, subject always to the satisfactory performance of each successful supplier.
For full details of this contract and the pre-qualification process please register your interest in the contract on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) and download the Information Memorandum and Pre-Qualification Questionnaire document.

Deadline

The time limit for receipt of tenders was 2015-07-15. The procurement was published on 2015-06-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Aspira
• Cpl
• Eolas Recruitment
• Grafton Recruitment
• Hays Specialist Recruitment Ltd
• Premiere Employment Group Ltd T/A Premiere People
• Sigmar Recruitment Ltd

Who?

• EirGrid plc

What?

• Business services: law, marketing, consulting, recruitment, printing and security › Recruitment services

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-06-12	Contract notice
2016-11-11	Contract award notice

Contract notice (2015-06-12)
Object
Scope of the procurement
Title: Recruitment services
Quantity or scope:

The total duration of this Framework Agreement will be four years, with the possibility to extend up to an additional 12 months, subject always to the satisfactory performance of each successful supplier.Once this framework agreement is in place, and as and when requirements arise contracts will be awarded to framework members either on the basis of the original tenders submitted or following mini-tender competitions between the members of the framework agreement, depending on the applicable Lot.5 000 0007 000 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Recruitment services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: purchasing@eirgrid.com 📧
Phone: +353 16771700 📞
Fax: +353 16615375 📠

Reference
Dates
Date dispatched: 2015-06-12 📅
Submission deadline: 2015-07-15 📅
Publication date: 2015-06-17 📅
Identifiers
Notice number: 2015/S 115-209301
OJ-S issue: 115
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Irish Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Irish Revenue Commissioners when requested.

6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Service category: 22
Estimated value excluding VAT: 5 000 000 💰
7 000 000 💰
Frequency of contracts to be awarded:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Short description:

Lot 1 — General Staff Sourcing: Multi-supplier framework;

Lot 2 — Information Systems Staff Sourcing: Multi-supplier framework;

Lot 3 — Human Resource Managed Service: Single supplier framework.

Interested Candidates may choose to submit a PQQ response for consideration of qualification for one or more of the above framework Lots.

For full details of this contract and the pre-qualification process please register your interest in the contract on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) and download the Information Memorandum and Pre-Qualification Questionnaire document.

Lot number: 1
Title of the lot: General Staff Sourcing: Multi-supplier framework
Short description:

EirGrid has a requirement for skilled staff to assist various functions across the Group in permanent, fixed term, temporary and contract roles. Role durations will vary dependent on business requirements from permanent, fixed term, temporary to contract basis. It is difficult at this stage to estimate the total number over the course of the framework; however it is likely to be in the region of 10 to 40 individuals per year. These figures are indicative only, actual requirements will fluctuate in line with Group resource planning practices.

EirGrid anticipates qualifying between 4 and 8 Candidates to proceed to tender stage, and awarding between 3 and 5 tenderers to this Lot 1 subject always to the quality of the responses received. Once the framework has been established, individual contracts will be awarded following a mini-tender process between all members of this Lot.

Quantity or scope:

It is difficult to estimate the total number of resources over the course of the framework; however it is likely to be in the region of 10 to 40 individuals per year.

Estimated value excluding VAT: 2 800 000 💰
3 800 000 💰
Additional information about the lots:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) for further details.

Lot number: 2
Title of the lot: Information Systems Staff Sourcing: Multi-supplier framework
Short description:

EirGrid has a requirement for the provision of specialised Technology and Information Systems resources in order to meet its business and project need objectives on a permanent, fixed term, temporary or contract basis. This number is indicative only; our actual requirements will fluctuate in line with actual business requirements. Terms and conditions of employment will be issued to and managed for the resource being supplied to the EirGrid Group by the service provider for temporary and/or contract resources. Payroll and administrative processes may be provided by the service provider to the individual resource being supplied where temporary or contract resources are being sought.

EirGrid anticipates qualifying between 4 and 8 Candidates to proceed to tender stage, and awarding between 3 and 5 tenderers to this Lot 2, subject always to the quality of the responses received. Once the framework has been established, individual contracts will be awarded following a mini-tender process between all members of this Lot.

Quantity or scope:

It is difficult to estimate the total number of resources over the course of the framework; however it is likely to be in the region of 10 to 20 individuals per year.

Estimated value excluding VAT: 2 000 000 💰
Lot number: 3
Title of the lot: Human Resource Managed Service: Single supplier framework
Short description:

Due to the fast paced and changing environment within EirGrid, there is an ad-hoc need for human resource and recruitment specialists to support the EirGrid HR Department. This additional support is likely to be needed to cover staff leave and periods of intense activity such as recruiting for large internal projects. During these periods EirGrid intends to call on the successful tenderer for this Lot to provide temporary assistance to its HR department in the provision of recruitment services. The successful tenderer will need to be able to provide resources to cover any and all elements of the recruitment, sourcing and selection process. Resources provided are required to be of an experience level deemed suitable to source and select at the appropriate role level within EirGrid.

Quantity or scope:

It is difficult to estimate the total number of resources required over the course of the framework; however it is likely to be in the region of 2 to 4 per year, for varying project durations from weeks to months.

Estimated value excluding VAT: 200 000 💰
400 000 💰
Quantity or scope:

Once this framework agreement is in place, and as and when requirements arise contracts will be awarded to framework members either on the basis of the original tenders submitted or following mini-tender competitions between the members of the framework agreement, depending on the applicable Lot.

Description of options:

Provisional timetable for use of options: 48 months
Duration: 048 months
Reference number: ENQEIR482
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Economic and financial standing:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Technical and professional ability:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

Contract execution
Deposits and guarantees required:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Other particular conditions:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie).

Procedure
Maximum number of operators of the framework agreement: 11
Duration of the framework agreement in years: 4
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Laura Wilson
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/219 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=89199&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification to concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

Service from which information about the review procedure may be obtained
Name: Central office of the High Courts (Appeal Section)
Postal address: Ground Floor, East Wing, Inns Quay
Source: OJS 2015/S 115-209301 (2015-06-12)

Contract award notice (2016-11-11)
Object
Scope of the procurement
Short description:

This Tender process is now complete. In the continually changing market in which EirGrid operates, EirGrid's Human Resource department requires the assistance of experienced human resourcing and recruitment specialists to assist with the sourcing of high-calibre staff, of various contract types, to all areas of its' business, in both Ireland and in Northern Ireland. EirGrid intends to establish a Recruitment Support Services Framework with a number of different Lots in order to meet these requirements. EirGrid is awarding contracts as follows for each Lot: Lot 1 — General Staff Sourcing: Multi-supplier framework Lot 2 — Information Systems Staff Sourcing: Multi-supplier framework Lot 3 — Human Resource Managed Service: Single supplier framework.

Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Additional CPV: Recruitment services 📦
Place of performance
NUTS region: Northern Ireland 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Contact
E-mail: paul.valentine@eirgrid.com 📧
Phone: +353 12370200 📞

Reference
Dates
Date dispatched: 2016-11-11 📅
Publication date: 2016-11-15 📅
Identifiers
Notice number: 2016/S 220-401532
Refers to notice: 2015/S 115-209301
OJ-S issue: 220

Object
Scope of the procurement
Short description:

This Tender process is now complete.

In the continually changing market in which EirGrid operates, EirGrid's Human Resource department requires the assistance of experienced human resourcing and recruitment specialists to assist with the sourcing of high-calibre staff, of various contract types, to all areas of its' business, in both Ireland and in Northern Ireland.

EirGrid intends to establish a Recruitment Support Services Framework with a number of different Lots in order to meet these requirements.

EirGrid is awarding contracts as follows for each Lot:

Lot 1 — General Staff Sourcing: Multi-supplier framework

Lot 2 — Information Systems Staff Sourcing: Multi-supplier framework

EirGrid has a requirement for skilled staff to assist various functions across the Group in permanent, fixed term, temporary and contract roles. Role durations will vary dependent on business requirements from permanent, fixed term, temporary to contract basis. It is difficult at this stage to estimate the total number of roles to be sourced over the course of the framework; however it is likely to be in the region of 40 individuals per year. These figures are indicative only; actual requirements will fluctuate in line with EirGrid Group resource planning practices.

EirGrid would like to highlight the unique recruitment challenges it faces in the Irish/Northern Irish energy sector, particularly when it comes to the sourcing of candidates for specialist electrical engineering roles.

Description of options: Contract is for 4 years with the option to extend for 1 year.
Short description:

EirGrid has a requirement for the provision of specialised Technology and Information Systems resources in order to meet its business and IS project need objectives on a permanent, fixed term, temporary or contract basis. While it is difficult to estimate the total number of resources required over the course of the framework, it is likely to be in the region of 10 to 20 individuals per year. This number is indicative only and actual numbers will fluctuate in line with business requirements. Terms and conditions of employment will be issued to and managed for the resource being supplied to the EirGrid Group by the service provider for temporary and/or contract resources. Payroll and administrative support will need to be provided to resources being supplied on a temporary or daily rate contractor basis.

Due to the fast paced and changing environment within EirGrid, there is a need for recruitment specialists to support the EirGrid HR Department with end to end recruitment and selection processes on a project need or ad-hoc basis. The need is likely to arise where sufficient recruitment resource capacity is not available within EirGrid at a given point in time to fulfil the recruitment support needs of the business. This support is likely to be needed to cover leave of EirGrid recruitment staff and periods of intense activity such as recruiting for large internal projects. During these periods EirGrid intends to call on the successful tenderer for this Lot to provide temporary assistance to its HR department in the provision of recruitment and selection services, whereby the managed service provider would provide primarily on-site resource support to EirGrid.

Procedure
Award criteria
Quality criterion (name): Approach & Methodology
Quality criterion (weighting): 35
Quality criterion (name): Contract Team
Quality criterion (weighting): 20
Quality criterion (name): Legal
Quality criterion (weighting): 5
Price (weighting): 40
Quality criterion (weighting): 30
Price (weighting): 35

Award of contract
Date of contract conclusion: 2016-11-11 📅
Name: Cpl
National registration number: 287278
Postal address: 83 Merrion Square
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 016146000 📞
E-mail: niamh.oconnor@cpl.ie 📧
Country: Dublin 🏙️
Internet address: http://www.cpl.ie 🌏
Name: Grafton Recruitment
National registration number: N/a
Postal address: The Boat
Postal town: Belfast
Postal code: 47 Queens Square
Country: United Kingdom 🇬🇧
Phone: +44 2890242824 📞
E-mail: jcordner@graftonrecruitment.com 📧
Country: Northern Ireland 🏙️
Internet address: http://www.graftonrecruitment.com 🌏
Name: Hays Specialist Recruitment Ltd
National registration number: 00975677
Postal address: 107 Cheapside
Postal town: EC2V 6DN
Postal code: London
Phone: +44 02034650190 📞
E-mail: bidsandcontracts@hays.com 📧
Country: London 🏙️
Internet address: http://www.hays.com 🌏
Name: Premiere Employment Group Ltd T/A Premiere People
National registration number: 823822044
Postal address: 27 Hertford Street
Postal town: Coventry
Phone: +44 02476555000 📞
E-mail: nora.cummings@premiere-agency.com 📧
Internet address: http://www.premierepeople.com 🌏
Name: Sigmar Recruitment Ltd
National registration number: 353252
Postal address: 13 Hume Street
Phone: +353 14744611 📞
E-mail: mmorrissey@sigmar.ie 📧
Internet address: http://www.sigmarrecruitment.com/ 🌏
Name: Aspira
National registration number: IE9655305G
Postal address: Aspira House, 1102 Euro Business Park
Postal town: Little Island
Postal code: Cork
Phone: +353 212352550 📞
E-mail: procurement@aspiracon.com 📧
Country: South-West 🏙️
Internet address: http://www.aspira.ie 🌏
Name: Eolas Recruitment
National registration number: 313338
Postal address: Overdene, Wentworth Place
Postal town: Wicklow town
Postal code: Wicklow
Phone: +353 12866666 📞
E-mail: stephen@eolas.ie 📧
Country: Mid-East 🏙️
Internet address: http://www.eolas.ie 🌏
Information about tenders
Number of tenders received: 5
4

Contracting authority
Contact
Contact point: Paul Valentine
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219 🌏

Complementary information
Review body
Name: Central office of the High Courts (Appeal Section
Postal address: Ground Floor, East Wing, Inns Quay
Source: OJS 2016/S 220-401532 (2016-11-11)

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