Provision of a Managed Print Solution to the CIE Group of Companies

Iarnrod Eireann-Irish Rail

Irish Rail on behalf of the CIÉ group of companies invites applications from suitably qualified companies to participate in the Pre Qualification process for the provision of a Printer Management Solution. CIÉ has a geographically dispersed number of locations around the Republic of Ireland that utilise printing facilities. There are 3 500 + users that require access to printing facilities in these locations. At ITN stage we will be seeking innovative, print management solutions from tenderers for a managed print solution across the CIE network. Some of the Key elements to be addressed under this process are, Print Facilities: The contractor will provide all printing needs associated with the requirements of CIÉ. This will predominantly include standard A4 and A3 printing in both mono and colour using an array of print/imaging devices capable of duplex printing, photocopying, collating and stapling. Pull printing will also be required. Scanning Facilities: The contractor will provide all scanning needs associated with the requirements of CIÉ. This will predominantly include standard A4 and A3 scanning and provide print to PDF and print to e-mail functionality directly from the supplied printers. Managed Consumables: This will include the supply of all networked print and imaging devices (other than where current CIÉ devices are deemed suitable for re-use), the provision of all necessary software toner, suitable paper types, printer consumables, maintenance and training. Exclusions: MPS does not include printing that is usually produced outside of the office environment such as leaflets and posters. Further high level details with respect to Implementation and Installation, Device Requirements and Service requirements can be obtained from the attached PQQ document. Term: The term of this award is 3 years with an option to extend for 2 additional periods of 1 year each. CIE will use the Negotiated procedure to conduct this tender process.

Deadline

The time limit for receipt of tenders was 2015-07-03. The procurement was published on 2015-06-05.

Who? What? Where?
Procurement history
Date Document
2015-06-05 Contract notice
Contract notice (2015-06-05)
Object
Scope of the procurement
Title: Printing and related services
Quantity or scope:
This contract award will have a term of 3 years with an option to extend for 2 additional periods of 1 year each.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Printing and related services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Central Services Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
E-mail: fergal.riggs@irishrail.ie 📧
Phone: +353 17033718 📞
Fax: +353 14537349 📠

Reference
Dates
Date dispatched: 2015-06-05 📅
Submission deadline: 2015-07-03 📅
Publication date: 2015-06-10 📅
Identifiers
Notice number: 2015/S 110-200506
OJ-S issue: 110

Object
Scope of the procurement
Service category: 7
Short description:
Irish Rail on behalf of the CIÉ group of companies invites applications from suitably qualified companies to participate in the Pre Qualification process for the provision of a Printer Management Solution. CIÉ has a geographically dispersed number of locations around the Republic of Ireland that utilise printing facilities. There are 3 500 + users that require access to printing facilities in these locations. At ITN stage we will be seeking innovative, print management solutions from tenderers for a managed print solution across the CIE network. Some of the Key elements to be addressed under this process are, Print Facilities: The contractor will provide all printing needs associated with the requirements of CIÉ. This will predominantly include standard A4 and A3 printing in both mono and colour using an array of print/imaging devices capable of duplex printing, photocopying, collating and stapling. Pull printing will also be required. Scanning Facilities: The contractor will provide all scanning needs associated with the requirements of CIÉ. This will predominantly include standard A4 and A3 scanning and provide print to PDF and print to e-mail functionality directly from the supplied printers. Managed Consumables: This will include the supply of all networked print and imaging devices (other than where current CIÉ devices are deemed suitable for re-use), the provision of all necessary software toner, suitable paper types, printer consumables, maintenance and training. Exclusions: MPS does not include printing that is usually produced outside of the office environment such as leaflets and posters. Further high level details with respect to Implementation and Installation, Device Requirements and Service requirements can be obtained from the attached PQQ document. Term: The term of this award is 3 years with an option to extend for 2 additional periods of 1 year each. CIE will use the Negotiated procedure to conduct this tender process.
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Duration: 060 months
Reference number: 5424
Place of performance
Main site or place of performance: Republic of Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See PQQ Attached.
Economic and financial standing: See PQQ Attached.
Technical and professional ability: See PQQ Attached.
Contract execution
Deposits and guarantees required: See PQQ Attached.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: See PQQ Attached.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: See PQQ Attached.

Procedure
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Fergal Riggs
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/433 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88975&B=ETENDERS_SIMPLE 🌏

Complementary information
Recurrent procurement
60 Months.
Source: OJS 2015/S 110-200506 (2015-06-05)
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