Property Condition Assessments of the HSE Estate
HSE Estates is responsible for maximising the value of HSE properties and facilities, to ensure that appropriate infrastructure is in place when and where required in order to enhance patient, client and staff wellbeing, by managing the organisations EUR10 billion capital infrastructure and the annual capital plan.
The Estates directorate is lead by the National Head of Estates. Property information is maintained on a property data base under the direction of a Corporate Estates Manager (Lead for Property) and the Assistant National Director Capital and Property.
Local estate management is delivered through the 4 regional offices of Assistant National Directors of Estates as follows:
HSE Dublin North East, HSE Dublin mid Leinster, HSE West and HSE South. These regional offices are further subdivided into a total of 11 Estate Managers in Area Estate Offices.
Each local Estate Manager manages the delivery of estate related services in their area. This includes management of Capital Projects, Property Management, Fire Safety, Health and Safety (Infrastructural Risk), Environmental Services (Water, Waste, Energy, etc.), Maintenance and Technical Support to Service Managers.
The Corporate Estates Office develops protocols, policies and strategies, provides advice and support to the local Estates Offices and the non-HSE agencies, manages national programmes and projects and liaises with the HSE senior management, the Department of Health and other external agencies and bodies on these and other issues.
It is critical to the ongoing delivery of HSE services that the physical condition of the HSE Estate is continuously and accurately assessed and maintained to ensure it continues to be fit for purpose and safe for patients, staff and public. It is now the HSE intention to carry out such an assessment of all its property assets on a national basis. It now seeks to engage the required expertise to deliver these assessments and to develop an evidence based economic model to guide future investment in upgrading and maintaining these assets. This exercise will be progressed on a phased basis.
The approach to the provision of these conditional assessments will be guided by international norms such as ‘NHS Estates A risk-based methodology for establishing and managing backlog’.
All data arising from the conditional assessments will be required to be imported into the existing HSE property database.
The appointed consultancy will also provide expertise to develop a methodology and deliver a system to facilitate on-going modelling by the HSE of multiple funding scenarios and investment strategies including trade-offs between different capital and maintenance funding levels in the HSE Estate. This will enable a prioritised, incremental investment plan to transform the Estate to a defined condition to be developed. It is also intended that a annual maintenance cost to maintain the Estate to this defined condition would be established as part of the service.
It is intended that the condition survey will be carried out in 3 lots on a phased basis:
Lot 1:
Non acute Residential units for:
— Older People;
— Mental Health Services;
— Disability Services;
— Day units and similar facilities associate with the above services;
The HSE services in lot 1 are provided in the order of 400 premises at various locations throughout the country. These premises vary from housing units to 150 bed Community Nursing Units. Buildings will vary in age from those built in the mid to late 1800‘s which have been refurbished and reconstructed over time to recently built units.
Some units are standalone while many will form part of a larger campus. Larger campus' which have a significant element of the services outlined for this phase will have the survey of the entire campus completed during this lot.
Lot 2:
Acute Hospitals:
48 Hospitals provide acute hospital services to public patients within the state, 31 of these hospitals are owned and operated by the HSE.
The remainder within the Voluntary sector receive revenue funding from the State under section (38) of the Health Acts and also receive Capital Funding. These hospitals will also be given the opportunity to participate in the survey.
Acute Hospitals Campus vary in scale, age and complexity and significant capital investment has taken place over recent years.
Hospital floor areas vary from smaller General Hospitals of 10 000 sqm, to the larger Tertiary centres of 85 000 sqm
Lot 3:
— Primary Care Centres;
— Health Centres;
— Offices;
Remaining properties not surveyed in Lot 1 and 2 and determined by HSE will be surveyed in this final lot.
Each of the above Lots will be tendered separately to applicants shortlisted in this pre-qualification process. Work phases may overlap, ie. Lot 2 Acute hospitals may commence before completion of Lot 1. Where multiple services are provided on 1 site then all buildings will be surveyed during the earliest phase.
The Contracting Authority reserves the right pursuant to Article 31 (4) (b) of Council Directive 2004/18/EC to negotiate with the successful tenderer(s) and agreement for new works or services consisting of the repetition of similar works or services to those awarded pursuant to this competition.
Deadline
The time limit for receipt of tenders was 2015-03-09.
The procurement was published on 2015-02-04.
Who?
What?
Where?
Procurement history
| Date |
Document |
| 2015-02-04
|
Contract notice
|