Printing Outsourced Services

Electricity Supply Board

ESB wishes to appoint a service provider(s) to deliver some or all of the following services.
— Printing, enveloping and despatching of company bills, letters and forms,
— Printing, sealing and issue of payslips,
— Supply and Management as required of all related stationery for the above.
— Contingency Arrangements,
— Print Formatting,
— Transition Arrangements,
— Sustainable improvements.
The contract will be a 3 year contract with the option to extend for a further 4 years, in 2 year extensions by mutual agreement. ESB's preference would be for a sole provider however more than 1 may be appointed.

Deadline

The time limit for receipt of tenders was 2015-08-06. The procurement was published on 2015-07-01.

Who?

• Electricity Supply Board

What?

• Services related to printing › Printing and delivery services

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-07-01	Contract notice

Contract notice (2015-07-01)
Object
Scope of the procurement
Title: Printing and delivery services
Quantity or scope:

ESB currently despatches the following:Bills: in excess of 9 million bills annually (35 000 per day for 5 days each week).Payroll: 300 000 payroll/annually ( 3 500 per week and 2 400 forth-night and 5 700 per month).Ancillary Printing Services: in excess of 1.2 m letters, statements MD Meter Sheets issued annually.ESB operates in a dynamic, competitive marketplace and wishes to leverage value from available technology and print management capability within the print industry. Due to the nature and scale of changes within the energy market ESB will require from its service provider a range of capabilities for innovative, flexible and fast responses to different technical, commercial and service demands, reflecting best practice in the industry.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and delivery services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board
Postal address: 27 Lower Fitzwilliam Street
Postal code: 2
Postal town: Dublin
Contact
E-mail: ssprocurement@esb.ie 📧
Phone: +353 17027148 📞

Reference
Dates
Date dispatched: 2015-07-01 📅
Submission deadline: 2015-08-06 📅
Publication date: 2015-07-04 📅
Identifiers
Notice number: 2015/S 127-234183
OJ-S issue: 127

Object
Scope of the procurement
Service category: 11
Short description:

ESB wishes to appoint a service provider(s) to deliver some or all of the following services.

— Printing, enveloping and despatching of company bills, letters and forms,

— Printing, sealing and issue of payslips,

— Supply and Management as required of all related stationery for the above.

— Contingency Arrangements,

— Print Formatting,

— Transition Arrangements,

— Sustainable improvements.

The contract will be a 3 year contract with the option to extend for a further 4 years, in 2 year extensions by mutual agreement. ESB's preference would be for a sole provider however more than 1 may be appointed.

Quantity or scope:

ESB currently despatches the following:

Bills: in excess of 9 million bills annually (35 000 per day for 5 days each week).

Payroll: 300 000 payroll/annually ( 3 500 per week and 2 400 forth-night and 5 700 per month).

Ancillary Printing Services: in excess of 1.2 m letters, statements MD Meter Sheets issued annually.

ESB operates in a dynamic, competitive marketplace and wishes to leverage value from available technology and print management capability within the print industry. Due to the nature and scale of changes within the energy market ESB will require from its service provider a range of capabilities for innovative, flexible and fast responses to different technical, commercial and service demands, reflecting best practice in the industry.

Duration: 36 months
Reference number: SS/CON/2322
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See III.2.3.
Economic and financial standing: See III.2.3.
Technical and professional ability:

Please furnish the following information:

— Organisation Name and address

— Full Contact Details of the person responsible for this tender process.

Section 1 PASS/FAIL Criteria/Evaluation Criteria.

Pass/Fail: Insurance: respondent to confirm willingness and ability to provide the following cover; Employers Liability Insurance with 13 000 000 EUR cover, Public Liability Insurance with 6 500 000 EUR cover, and Professional Indemnity Insurance with minimum 3 500 000 EUR cover. The actual level of cover required may be higher and is subject to the contracting authority.

Pass/Fail — 3 years Company Audited Accounts including a statement Signed by a director or Senior Official of the Company Confirming that, based on the current information available to you, that your company has the ability to trade for at least the next 12 months, from 30.7.2015. This statement, taken together with the financial position and financial trend shown by the audited accounts, will be used by ESB to assess the financial viability and financial capacity of the Service Provider.

Rule: Any Fail in response to the above will be an automatic elimination from the process.

Having provided the above information your response will then be evaluated under the following Criteria:

Section 2 Criteria/Evaluation Criteria.

Criteria (1) Provide details of Professional and Sustainable accreditations including reference to international quality standards operating at your facilities (30 Marks).

Criteria (2) Companies expressing interest in this contract will be expected to demonstrate experience of contracts with similar or greater scale, with Barcodes, OMR, OCR and MICR capability. (40 marks).

Criteria (3) Companies should also outline details of at least three current printing contracts and one payroll contract of similar nature and size (30 Marks).

Please note that it is anticipated that up to 6 top scoring applicants only will be invited to tender.

The above information should be submitted by email in pdf Format to ssprocurement@esb.ie by 12:00 noon (local time) on Tuesday 4.8.2015. The submission should be clearly marked OJEC notification for printing outsourced services ESB REF: SS/CON/2322. It is the responsibility of respondents to ensure that submissions are received on time. Please keep answers brief and to the point, state and specify any intention to subcontract part or all of the work.

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a group of service providers express interest, it shall be a requirement of ESB that 1 member of the group accept full contractural responsibility for the delivery of the services. Where appropriate, the intended contractual responsibility must be identified in responding to this notice.

Procedure
Maximum number of operators of the framework agreement: 3
Duration of the framework agreement in years: 3

Contracting authority
Contact
Contact point: Sheila McGregor

Complementary information
Review body
Name: Chief Registrar
Postal address: The High Court, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Source: OJS 2015/S 127-234183 (2015-07-01)

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