Multi-operator Framework Agreement for Maintenance and Repair of Machinery

Dublin City Council

Dublin City Council proposes to establish a Multi Party Framework Agreement in 4 Lots, for the provision of machinery maintenance and repair services (expected to commence Q4 2015). The period of this Framework Agreement shall be for three years to cover 2015/2018. However there is an option to renew the framework agreement for one extra year to cover 2018/2019, at the sole discretion of Dublin City Council.
The framework is primarily for use by the Parks and Landscape Services Division, but may also be extended for use by other divisions of Dublin City Council.
The requirements are divided into four lots and tenderers may apply, and be successful, for admission to the framework under 1 or more lots.
A minimum of three operators will be admitted to the framework per Lot, provided that three tenderers qualify in accordance with the selection and award criteria. Where it is not possible to include three tenderers, a lesser number may be admitted to the framework.
Please see the tender document, which is available on www.etenders.gov.ie, for full details.

Deadline

The time limit for receipt of tenders was 2015-09-25. The procurement was published on 2015-08-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Dublin City Council

What?

• Repair and maintenance services for pumps, valves, taps and metal containers and machinery › Repair and maintenance services of machinery

Procurement history

Date	Document
2015-08-13	Contract notice
2018-04-30	Contract award notice

Contract notice (2015-08-13)
Object
Scope of the procurement
Title: Repair and maintenance services of machinery
Quantity or scope:
“4 Lot, multiparty framework for 3 years with an optional 1 year extension.1 200 000”
Total value of the procurement: 1 200 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of machinery 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Culture, Recreation, Amenity and Community Dept., Block 4, Ground Floor, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
Phone: +353 12223938 📞

Reference
Dates
Date dispatched: 2015-08-13 📅
Submission deadline: 2015-09-25 📅
Publication date: 2015-08-18 📅
Identifiers
Notice number: 2015/S 158-290898
OJ-S issue: 158
Additional information

“1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied...”

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract is primarily for use by the CRA /Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to gary.sullivan@dublincity.ie. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 14.9.2015 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:
“Dublin City Council proposes to establish a Multi Party Framework Agreement in 4 Lots, for the provision of machinery maintenance and repair services...”

“The framework is primarily for use by the Parks and Landscape Services Division, but may also be extended for use by other divisions of Dublin City Council.”

Show more (3)

“The requirements are divided into four lots and tenderers may apply, and be successful, for admission to the framework under 1 or more lots.”

“A minimum of three operators will be admitted to the framework per Lot, provided that three tenderers qualify in accordance with the selection and award...”

“Please see the tender document, which is available on www.etenders.gov.ie, for full details.”

Lot number: 1
Title of the lot: Lot 1 — Agricultural Tractors
Short description:
“Repair and maintenance as required of Agricultural tractors, mainly Massey Ferguson, Ursus, and Ford, Farmtrac, New Holland, SAME and Landini up to 90...”
Lot number: 2
Title of the lot: Lot 2 — Grass Mowers/Compact Tractors
Short description:
“Repair and maintenance as required of Compact Tractors and Ride-on mowers; mainly Kubota & John Deere models 18 horsepower to 30 horsepower approximately....”
Lot number: 3
Title of the lot: Lot 3 — Handheld Equipment
Short description:
“Repair and maintenance as required of chainsaws, strimmers, hedgecutters and other hand held equipment.”
Lot number: 4
Title of the lot: Lot 4 — General Equipment
Short description:
“Includes all types of cultivators, fertiliser distributors, sprayers, chippers, trailers, beach cleaner, and other items used in parks development and maintenance.”
Quantity or scope:
“4 Lot, multiparty framework for 3 years with an optional 1 year extension.”
Duration: 048 months
Reference number: RFT98579
Place of performance
Main site or place of performance:
“Dublin City.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please see the tender documents, available on www.etenders.gov.ie, for full details.”
Economic and financial standing:
“Please see the tender documents, available on www.etenders.gov.ie, for full details.”
Minimum level(s) of standards:
“Please see the tender documents, available on www.etenders.gov.ie, for full details.”
Technical and professional ability:
“Please see the tender documents, available on www.etenders.gov.ie, for full details.”

Procedure
Number of operators of the framework agreement: 12
Duration of the framework agreement in years: 4
Tender validity period: 012 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: Dublin City CouncilN/A
National registration number: N/a
Contact
Contact point: Executive Manager
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267 🌏
Name: Please see the tender documents available on www.etenders.gov.ie for full details
Country: Ireland 🇮🇪
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91717&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: RFT98579
Additional information

“1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied...”

“2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce...”

Show more (10)

“3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.”

“4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government...”

“6. The contract is primarily for use by the CRA /Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.”

“7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.”

“8. Tenders may be submitted in English or in the Irish language.”

“9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).”

“10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.”

“11. All queries regarding this tender must be emailed to gary.sullivan@dublincity.ie. Queries must be in question format and must be submitted by email....”

“12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the...”

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Information about review deadlines:
“Please consult your solicitor.”
Source: OJS 2015/S 158-290898 (2015-08-13)

Contract award notice (2018-04-30)
Object
Scope of the procurement
Short description:
“Dublin City Council proposes to establish a Multi Party Framework Agreement in 4 lots, for the provision of machinery maintenance and repair services...”
Total value of the procurement: 1 200 000 EUR 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Additional CPV: Repair and maintenance services of machinery 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: gary.sullivan@dublincity.ie 📧

Reference
Dates
Date dispatched: 2018-04-30 📅
Publication date: 2018-05-03 📅
Identifiers
Notice number: 2018/S 085-191842
Refers to notice: 2015/S 158-290898
OJ-S issue: 85

Object
Scope of the procurement
Short description:
“Dublin City Council proposes to establish a Multi Party Framework Agreement in 4 lots, for the provision of machinery maintenance and repair services...”

“The requirements are divided into 4 lots and tenderers may apply, and be successful, for admission to the Framework under 1 or more lots.”

Show more (2)

“A minimum of 3 operators will be admitted to the Framework per Lot, provided that three tenderers qualify in accordance with the selection and award...”

“Please see the tender document, which is available on www.etenders.gov.ie for full details.”

Title of the lot: Lot 1: Agricultural Tractors
Lot 2: Grass Mowers / Compact Tractors
Short description:
“Repair and maintenance as required of Compact Tractors and Ride-on mowers; mainly Kubota and John Deere models 18 horsepower to 30 horsepower approximately....”
Title of the lot: Lot 3: Handheld Equipment
Lot 4: General Equipment

Procedure
Award criteria
Quality criterion (name): Methodology
Quality criterion (weighting): 3000
Quality criterion (name): Quality of resources offered
Cost criterion: Labour costs
Cost weighting: 4000

Award of contract
Date of contract conclusion: 2015-12-22 📅

Contracting authority
Contact
Internet address: www.dublincity.ie 🌏

Complementary information
Review body
Postal address: Four Courts
Postal town: Inns Quay
Postal code: Dublin 7
Information about review deadlines:
“Please contact your swolicitor.”
Source: OJS 2018/S 085-191842 (2018-04-30)

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