Louth County Council — Single Party Framework Agreement for Oil and Gas Boiler Servicing in Domestic Dwellings

Louth County Council

Louth County Council wish to establish a Single Party Framework for the Serving of Oil and Gas Boilers in their housing stock throughout the whole of the county.

Deadline

The time limit for receipt of tenders was 2015-10-30. The procurement was published on 2015-09-18.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• O'Kane Plumbing and Electrics Ltd

Who?

• Louth County Council

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-09-18	Contract notice
2016-03-03	Contract award notice

Contract notice (2015-09-18)
Object
Scope of the procurement
Title: Repair and maintenance services
Quantity or scope:

Service of approximately 3 425 Gas and Oil Fired Domestic Boilers. 2 year contract with option to extend for 1 year + 1 year (4 years).400 000600 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Repair and maintenance services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Louth County Council
Postal address: Council Offices, Fair Street, Co. Louth
Postal town: Drogheda
Contact
E-mail: hugh.james@louthcoco.ie 📧
Phone: +353 419876100 📞

Reference
Dates
Date dispatched: 2015-09-18 📅
Submission deadline: 2015-10-30 📅
Publication date: 2015-09-23 📅
Identifiers
Notice number: 2015/S 184-334344
OJ-S issue: 184
Additional information

1. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2. It is a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 3. If for any reason it is not possible to admit to the framework agreement one of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. 4. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement any time.

Object
Scope of the procurement
Short description:

Louth County Council wish to establish a Single Party Framework for the Serving of Oil and Gas Boilers in their housing stock throughout the whole of the county.

Quantity or scope:

Service of approximately 3 425 Gas and Oil Fired Domestic Boilers. 2 year contract with option to extend for 1 year + 1 year (4 years).

Estimated value excluding VAT: 400 000 💰
600 000 💰
Description of options: Contract for 2 years with the option to renew for +1 year and +1 year (4 years).
Number of possible renewals: 2
Time frame for subsequent contracts: 12 months
Reference number: 15/0023
Place of performance
Main site or place of performance: Throughout the county of Louth.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Refer to Suitability Assessment Questionnaire in Tender Documents attached.
Economic and financial standing: Refer to Suitability Assessment Questionnaire in Tender Documents attached.
Technical and professional ability: Refer to Suitability Assessment Questionnaire in Tender Documents attached.
Contract execution
Deposits and guarantees required: Not Applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability.

Other particular conditions: Successful tenderer will be required to sign framework agreement.
Execution of the service is reserved to a particular profession:

In the case of Gas Boilers — The appointed Contractor shall be currently registered as a Registered Gas Installer (RGI) with the Register of Gas Installers of Ireland (RGII) or equivalent and as being competent to carry out works and all works shall comply with IS 813:2002, Domestic Gas Installations. The Contractor must hold a Level 6 National Craft Certificate in Plumbing or equivalent such as an award by a recognised international body.

In the case of Oil Boilers — The appointed Contractor must be OFTEC Registered or equivalent to carry out such works and use only maintenance engineers who are trained and qualified. The servicing/maintenance of Oil Boilers must be carried out by suitably qualified individuals in accordance with the manufacturer's guidelines and industry best practice as a minimum. The Contractor must hold a Level 6 National Craft Certificate in Plumbing or equivalent such as an award by a recognised international body.

Names and professional qualifications of the staff ✅

Procedure
Tender validity period: 365 days
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Hugh James
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/381 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92836&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92836&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Start date: 2015-12-04 📅
End date: 2016-04-15 📅
Identifiers
Reference number attributed by the contracting authority: 15/0023
Additional information

2. It is a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

3. If for any reason it is not possible to admit to the framework agreement one of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

4. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement any time.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or 16 calendar days where these are sent by other means. The Statutory Instruments mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Service from which information about the review procedure may be obtained
Name: Please consult a legal advisor.
Source: OJS 2015/S 184-334344 (2015-09-18)

Contract award notice (2016-03-03)
Object
Scope of the procurement
Total value of the procurement: 605 808 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-03-03 📅
Publication date: 2016-03-08 📅
Identifiers
Notice number: 2016/S 047-078593
Refers to notice: 2015/S 184-334344
OJ-S issue: 47

Procedure
Award criteria
Criterion: 1. Lump sum price (6000)
2. Reliability and continuity of supply (1000)
3. Programme/delivery schedule (500)
4. Methodology (1500)
5. Contract management and technical merit of proposed team (1000)

Award of contract
Date of contract conclusion: 2016-01-19 📅
Name: O'Kane Plumbing and Electrics Ltd
Postal address: 50a Dunamore Road, Cookstown, Co. Tyrone
Postal town: Cookstown
Postal code: BT80 9NT
Country: United Kingdom 🇬🇧
E-mail: info@okaneplumbingandelectrics.com 📧
Information about tenders
Number of tenders received: 8

Complementary information
Review body
Name: The President of the Engineers of Ireland
Service from which information about the review procedure may be obtained
Please consult a legal advisor
Source: OJS 2016/S 047-078593 (2016-03-03)

New procurements in related categories 🆕

Repair and maintenance services (>20 new procurements)