Internal Audit Support Services

EirGrid plc

The objective of this Pre-Qualification Questionnaire (PQQ) process is to produce a short-list of suitably qualified companies who will be invited to tender for the provision of Internal Audit Support Services.
EirGrid envisages qualifying up to 6 Candidates from this pre-qualification process, subject to the quality of responses received. Only one company will be awarded the final contract.
The contract will be awarded for a period of two years with an option to extend annually for up to an additional 24 months, subject always to the satisfactory performance of the successful suppliers. While it is intended to use this contract for the procurement of requirements falling within its scope during its lifetime, EirGrid reserves the right to conduct a separate competition for the procurement of any requirement.
EirGrid are seeking to secure support for the Head of Internal Audit and Compliance to undertake audits under his direction, to prepare draft audit reports and advice on internal audit matters in EirGrid.
The Internal Audit work must conform to the guidance issued in the Code of Practice for the Governance of State Bodies and the standards set by the Institute of Internal Auditors (UK & Ireland).

Deadline

The time limit for receipt of tenders was 2015-06-17. The procurement was published on 2015-05-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• EY

Who?

• EirGrid plc

What?

• Auditing services › Internal audit services

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-05-15	Contract notice
2015-11-20	Contract award notice

Contract notice (2015-05-15)
Object
Scope of the procurement
Title: Internal audit services
Quantity or scope:

The initial contract period envisaged is 2 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.400 000600 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Internal audit services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: paul.valentine@eirgrid.com 📧
Phone: +353 12370200 📞
Fax: +353 16615375 📠

Reference
Dates
Date dispatched: 2015-05-15 📅
Submission deadline: 2015-06-17 📅
Publication date: 2015-05-20 📅
Identifiers
Notice number: 2015/S 096-174657
OJ-S issue: 96
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent' will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent' will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Service category: 9
Short description:

EirGrid envisages qualifying up to 6 Candidates from this pre-qualification process, subject to the quality of responses received. Only one company will be awarded the final contract.

The contract will be awarded for a period of two years with an option to extend annually for up to an additional 24 months, subject always to the satisfactory performance of the successful suppliers. While it is intended to use this contract for the procurement of requirements falling within its scope during its lifetime, EirGrid reserves the right to conduct a separate competition for the procurement of any requirement.

EirGrid are seeking to secure support for the Head of Internal Audit and Compliance to undertake audits under his direction, to prepare draft audit reports and advice on internal audit matters in EirGrid.

The Internal Audit work must conform to the guidance issued in the Code of Practice for the Governance of State Bodies and the standards set by the Institute of Internal Auditors (UK & Ireland).

Quantity or scope:

The initial contract period envisaged is 2 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.

Estimated value excluding VAT: 400 000 💰
600 000 💰
Description of options:

The initial contract period envisaged is 2 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.

Provisional timetable for use of options: 24 months
Duration: 024 months
Reference number: ENQEIR492
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Contract execution
Deposits and guarantees required:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

Other particular conditions:

Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

Procedure
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul Valentine
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/219 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88173&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

Service from which information about the review procedure may be obtained
Name: Central office of the High Courts (Appeal Section
Postal address: Ground Floor, East Wing, Inns Quay
Source: OJS 2015/S 096-174657 (2015-05-15)

Contract award notice (2015-11-20)
Object
Scope of the procurement
Total value of the procurement: 710 048 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2015-11-20 📅
Publication date: 2015-11-24 📅
Identifiers
Notice number: 2015/S 227-414161
Refers to notice: 2015/S 96-174657
OJ-S issue: 227

Contracting authority
Contact
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=89613&B=ETENDERS_SIMPLE 🌏
Source: OJS 2015/S 227-414161 (2015-11-20)

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