Implementation, Support and Maintenance of a (new) Library Services Platform for NUI Galway

National University of Ireland, Galway (NUI Galway)

NUI Galway is seeking to enter a contract with a competent provider for the provision of a Library Services Platform (LSP) preferably delivered through a cloud based solution Software as a Service (SaaS) which will support its library operations and which will continue to be developed and supported through the addition of new business functionality and the adoption of new technologies over the next three to ten years. The contract which will be awarded initially for a period of three (3) years will also include the support and maintenance of the LMS for up to a maximum period of 10 years.
The opportunity of replacing the existing LSP is taken in the context of a rapidly changing information environment and an increased expectation that NUI Galway will provide innovative and appropriate support through its Libraries for research, teaching and the learning strategies of the University.
Full details of NUI Galway‘s requirements are detailed in the Invitation to Tender document which is available for downloading from www.etenders.gov.ie (RFT Ref 101470). When you click on the notice please “accept“ the invitation to gain access to the tender document.

Deadline

The time limit for receipt of tenders was 2016-01-25. The procurement was published on 2015-12-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Ex Libris UK Ltd

Who?

• National University of Ireland, Galway (NUI Galway)

What?

• Office and computing machinery, equipment and supplies except furniture and software packages › Computer equipment and supplies

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-12-04	Contract notice
2017-02-07	Contract award notice

Contract notice (2015-12-04)
Object
Scope of the procurement
Title: Computer equipment and supplies
Quantity or scope:

The provision of a full library services platform for a 3 year period with the option to extend to cover additional years and also additional academic sites within NUI Galway.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Computer equipment and supplies 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: tenders@nuigalway.ie 📧
Phone: +353 91493970 📞
Fax: +353 91494515 📠

Reference
Dates
Date dispatched: 2015-12-04 📅
Submission deadline: 2016-01-25 📅
Publication date: 2015-12-09 📅
Identifiers
Notice number: 2015/S 238-431970
Refers to notice: 2015/S 147-270090
OJ-S issue: 238
Additional information

— NUIG/CON331/15 Implementation, Support and Maintenance of a (new) Library Services Platform for NUI Galway information and documentation is available to download on the etenders website: www.etenders.gov.ie On the relevant web page, please ‘Accept’ the invitation which will give you access to the tender document. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge. — NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible. — Please use reference no. NUIG/CON331/15 on all correspondence relating to this tender. — Closing date for receipt of queries is Monday, 11.1.2016 at 5 pm (GMT) — Closing date for receipt of tender submissions is Monday, 25.1.2016 at 5 pm (GMT) electronically via the etenders website. — Should there be any changes to the proposed funding, the contracting authority reserves the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding. — NUI Galway will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions. — This is the sole call for competition for this contract. — At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. — Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition. — The lowest or indeed any tender need not necessarily be accepted.

Additional information

— NUIG/CON331/15 Implementation, Support and Maintenance of a (new) Library Services Platform for NUI Galway information and documentation is available to download on the etenders website: www.etenders.gov.ie On the relevant web page, please ‘Accept’ the invitation which will give you access to the tender document. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge.

— NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible.

— Please use reference no. NUIG/CON331/15 on all correspondence relating to this tender.

— Closing date for receipt of queries is Monday, 11.1.2016 at 5 pm (GMT)

— Closing date for receipt of tender submissions is Monday, 25.1.2016 at 5 pm (GMT) electronically via the etenders website.

— Should there be any changes to the proposed funding, the contracting authority reserves the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding.

— NUI Galway will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions.

— This is the sole call for competition for this contract.

— At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition.

— The lowest or indeed any tender need not necessarily be accepted.

Object
Scope of the procurement
Short description:

The opportunity of replacing the existing LSP is taken in the context of a rapidly changing information environment and an increased expectation that NUI Galway will provide innovative and appropriate support through its Libraries for research, teaching and the learning strategies of the University.

Full details of NUI Galway‘s requirements are detailed in the Invitation to Tender document which is available for downloading from www.etenders.gov.ie (RFT Ref 101470). When you click on the notice please “accept“ the invitation to gain access to the tender document.

Variants will be accepted ✅
Description of options:

Following the initial 3 year contract NUI Galway reserves the right to extend the contract for further periods up to a maximum of 10 years in addition to adding additional sites falling under the academic remit of NUI Galway.

Reference number: NUIG/CON331/15
Place of performance
Main site or place of performance: Galway.

Procedure
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement and Contracts Office
Ann Melia
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/414 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94844&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94844&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Publication date: 2015-08-01 📅
Identifiers
Reference number attributed by the contracting authority: NUIG/CON331/15
Notice number in the OJ S: 2015/S 147-270090
Additional information

— NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible.

— Please use reference no. NUIG/CON331/15 on all correspondence relating to this tender.

— Closing date for receipt of queries is Monday, 11.1.2016 at 5 pm (GMT)

— Closing date for receipt of tender submissions is Monday, 25.1.2016 at 5 pm (GMT) electronically via the etenders website.

— Should there be any changes to the proposed funding, the contracting authority reserves the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding.

— NUI Galway will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions.

— This is the sole call for competition for this contract.

— At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition.

— The lowest or indeed any tender need not necessarily be accepted.

Source: OJS 2015/S 238-431970 (2015-12-04)

Contract award notice (2017-02-07)
Object
Scope of the procurement
Short description:

This is a Contract Award Notice. This tender was for the provision of a Library Services Platform (LSP) preferably delivered through a cloud based solution Software as a Service (SaaS) which will support its library operations and which will continue to be developed and supported through the addition of new business functionality and the adoption of new technologies over the next 3 to 10 years. The contract which awarded is initially for a period of three (3) years will also include the support and maintenance of the LMS for up to a maximum period of 10 years.

Total value of the procurement: 318 513 EUR 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Additional CPV: Computer equipment and supplies 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-02-07 📅
Publication date: 2017-02-09 📅
Identifiers
Notice number: 2017/S 028-049548
Refers to notice: 2015/S 238-431970
OJ-S issue: 28

Object
Scope of the procurement
Short description: As above.

Procedure
Award criteria
Quality criterion (name): Business requirements
Quality criterion (weighting): 70
Price weighting: 30

Award of contract
Date of contract conclusion: 2016-12-21 📅

Contracting authority
Contact
Contact point: Procurement & Contracts Office

Complementary information
Review body
Name: National University of Ireland, Galway
Postal town: Galway
Country: Ireland 🇮🇪
Source: OJS 2017/S 028-049548 (2017-02-07)

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