Framework for outsourced Integrated Facility Management Service

Economic and Social Research Institute

This single operator framework agreement relates to the Provision of Outsourced integrated Facilities Management Services. The Framework will be for a maximum duration and will be subject to annual reviews to commence 12 months after the commencement of the framework. The Framework will include both scheduled services and call out cover in the event of system failures/ urgency.
The most economically advantageous tender received will be appointed to the framework based on the application of the published award criteria.

Deadline

The time limit for receipt of tenders was 2015-09-07. The procurement was published on 2015-08-06.

Who?

• Economic and Social Research Institute

What?

Where?

• Dublin

Procurement history

Date	Document
2015-08-06	Contract notice

Contract notice (2015-08-06)
Object
Scope of the procurement
Title: Facilities management services
Quantity or scope:

The overall scope of this framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis for a period of up to 4 years. The framework will include but will not be limited to the following categories of service, Cleaning Services, Security Services, Catering Services, Facilities Management Services and Property Maintenance Services.500 000800 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Facilities management services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Economic and Social Research Institute
Postal address: Whitaker Square, Sir John Rogerson's Quay
Postal code: 2
Postal town: Dublin
Contact
E-mail: info@achilles.ie 📧

Reference
Dates
Date dispatched: 2015-08-06 📅
Submission deadline: 2015-09-07 📅
Publication date: 2015-08-11 📅
Identifiers
Notice number: 2015/S 153-282768
OJ-S issue: 153
Additional information

1. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest on the Irish etenders website (www.etenders.gov.ie) only. Registration is free of charge 2. Admittance to the framework will also be conditional upon formal written acceptance of the Framework Terms and Conditions. 3. If for any reason it is not possible to admit the successful tenderer to the framework following the conclusion of the competitive process, the contracting authority reserves the right to award the framework agreement to the next highest scoring tenderer identified through the evaluation of tender submissions. This shall be without prejudice to the rights of the contracting entity to cancel the competitive process and/or initiate a new contract award procedure at its sole discretion. 4. If, having entered into a framework agreement as a result of this competitive process, the Contracting Authority deems that the successful tenders failed to deliver the required services, the Contracting authority reserves the right to award the the framework agreement to the next highest scoring tenderer identified through the evaluation of tender submission. This shall be without prejudice to the rights of the contracting entity to terminate the competitive process at any time or to terminate any framework agreement awarded as a result of this competition. 5. The Contracting Authority is not liable for any costs incurred by tenderers in the preparation of tender submissions or through participation in this competitive process. 6. This is the sole call for competition for these services 7. Contract award will be subject to the approval of the competent authorities. 8. It will be a condition of contract that tenderers and their sub-contractors (if any) produce a valid tax Clearance Certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework and of contracts awarded under the framework.

Additional information

1. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest on the Irish etenders website (www.etenders.gov.ie) only. Registration is free of charge

2. Admittance to the framework will also be conditional upon formal written acceptance of the Framework Terms and Conditions.

3. If for any reason it is not possible to admit the successful tenderer to the framework following the conclusion of the competitive process, the contracting authority reserves the right to award the framework agreement to the next highest scoring tenderer identified through the evaluation of tender submissions. This shall be without prejudice to the rights of the contracting entity to cancel the competitive process and/or initiate a new contract award procedure at its sole discretion.

4. If, having entered into a framework agreement as a result of this competitive process, the Contracting Authority deems that the successful tenders failed to deliver the required services, the Contracting authority reserves the right to award the the framework agreement to the next highest scoring tenderer identified through the evaluation of tender submission. This shall be without prejudice to the rights of the contracting entity to terminate the competitive process at any time or to terminate any framework agreement awarded as a result of this competition.

5. The Contracting Authority is not liable for any costs incurred by tenderers in the preparation of tender submissions or through participation in this competitive process.

6. This is the sole call for competition for these services

7. Contract award will be subject to the approval of the competent authorities.

8. It will be a condition of contract that tenderers and their sub-contractors (if any) produce a valid tax Clearance Certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework and of contracts awarded under the framework.

Object
Scope of the procurement
Estimated value excluding VAT: 500 000 💰
800 000 💰
Short description:

The most economically advantageous tender received will be appointed to the framework based on the application of the published award criteria.

Quantity or scope:

Duration: 048 months
Place of performance
Main site or place of performance: Dublin 2.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As per the Qualification Questionnaire, available to download at www.etenders.gov.ie

Economic and financial standing:

As per the Qualification Questionnaire, available to download at www.etenders.gov.ie

Minimum level(s) of standards:

As per the Qualification Questionnaire, available to download at www.etenders.gov.ie

Technical and professional ability:

As per the Qualification Questionnaire, available to download at www.etenders.gov.ie

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful Framework member.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If successful in the completion, a grouping in question will be expected to establish itself as a legal entity, with each party being jointly and separately liable, prior to entering into any framework agreement.

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Envisaged number of candidates: 5
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: IE 4853153T
Contact
Contact point: Charles O'Regan
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/120262 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91779&B=ETENDERS_SIMPLE 🌏
E-mail: highcourtcentraloffices@courts.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91779&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2. Admittance to the framework will also be conditional upon formal written acceptance of the Framework Terms and Conditions.

3. If for any reason it is not possible to admit the successful tenderer to the framework following the conclusion of the competitive process, the contracting authority reserves the right to award the framework agreement to the next highest scoring tenderer identified through the evaluation of tender submissions. This shall be without prejudice to the rights of the contracting entity to cancel the competitive process and/or initiate a new contract award procedure at its sole discretion.

4. If, having entered into a framework agreement as a result of this competitive process, the Contracting Authority deems that the successful tenders failed to deliver the required services, the Contracting authority reserves the right to award the the framework agreement to the next highest scoring tenderer identified through the evaluation of tender submission. This shall be without prejudice to the rights of the contracting entity to terminate the competitive process at any time or to terminate any framework agreement awarded as a result of this competition.

5. The Contracting Authority is not liable for any costs incurred by tenderers in the preparation of tender submissions or through participation in this competitive process.

6. This is the sole call for competition for these services

7. Contract award will be subject to the approval of the competent authorities.

8. It will be a condition of contract that tenderers and their sub-contractors (if any) produce a valid tax Clearance Certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework and of contracts awarded under the framework.

Complementary information
Review body
Name: High Court
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

In accordance with the provision of S.I. 130 of 2010, the Contracting Authority undertakes not to establish the Framework agreement, to which a standstill period applies, for a period of 14 clear calendar days from the date of issue electronically or notification letters.

Body responsible for mediation procedures
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Phone: +353 188986125 📞
Service from which information about the review procedure may be obtained
Name: Please seek legal advice
Source: OJS 2015/S 153-282768 (2015-08-06)

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