Establishment of a Single-Party Framework Agreement for an Architect led Integrated Design Team Service

Galway Mayo Institute of Technology

The establishment of a single-party framework for an integrated Architect led Design Team Service. The initial contract at our GMIT Mayo Campus, Castlebar, Co Mayo is for roof remedial works, including investigation and survey of existing roof structure, removal of asbestos containing slates, roof replacement, downpipe and gutter replacement to buildings at GMIT Mayo Campus, Westport Road, Castlebar, Co Mayo. It is intended that the initial contract forms part of this Framework Agreement. Subsequent call-off contracts for the other GMIT Third Level Educational Facilities may also form part of this framework. The duration of this framework is 4 years but for avoidance of doubt Call-off contracts may extend beyond the life of the framework.

Deadline

The time limit for receipt of tenders was 2015-11-03. The procurement was published on 2015-10-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Taylor Architects Limited T/A Taylor Architects

Who?

• Galway Mayo Institute of Technology

What?

Where?

• Border, Midland and Western

Procurement history

Date	Document
2015-10-02	Contract notice
2017-03-21	Contract award notice

Contract notice (2015-10-02)
Object
Scope of the procurement
Title: Engineering services
Quantity or scope:

The Contracting Authority (Galway-Mayo Institute of Technology) is seeking to establish single-party framework agreement for integrated design team services to tender for roof and building remedial works, including investigation & survey of the existing roof structure, removal of slates containing some asbestos, roof remediation and remedial work, downpipe & gutter replacement, pointing work to stonework repairs and chimneys.The Integrated Design Team will be responsible for providing all construction- related technical advice and design services under the framework agreement. This framework agreement is for site investigation, preliminary design, detailed design, planning application, procurement of works contractor, works supervision and handover of works to the Client — GMIT. The initial contract is located at our GMIT — Mayo Campus, Westport Road, Castlebar, Co MayoNote: The single-party framework agreement will be established on foot of an initial contract with possible other related consultancy conservation contracts awarded under the framework during the 4 year period for the following locations:(i) GMIT CCAM (Cluain Mhuire Campus), Monivea Road Galway;(ii) GMIT Murrough House, Merlin Park Galway;(iii) GMIT Mayo Campus, Westport Road, Castlebar Co Mayo further;(iv) GMIT Letterfrack Campus, Letterfrack, Co Galway.The duration of this framework is 4 years but for avoidance of doubt Call-off contracts may extend beyond the life of the framework.75 000400 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Engineering services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Galway Mayo Institute of Technology
Postal address: Dublin Road
Postal code: H91 T8NW
Postal town: Galway
Contact
Internet address: http://www.gmit.ie 🌏
E-mail: buildingsdept@gmit.ie 📧
Phone: +353 91753161 📞
Fax: +353 91759706 📠

Reference
Dates
Date dispatched: 2015-10-02 📅
Submission deadline: 2015-11-03 📅
Publication date: 2015-10-07 📅
Identifiers
Notice number: 2015/S 194-352231
OJ-S issue: 194
Additional information

1. Interested parties must register their interest on the eTenders web site only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2. Please note this is the sole call for competition for these services. 3. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4. Framework Agreement and any Contract awards will be subject to the approval of all the relevant competent authorities. 5. It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6. If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. 7. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8. Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully completed questionnaires in order to avoid the risk of elimination from the competition. All documents and clarifications will be available only via the documents section of this competition on etenders only.

Object
Scope of the procurement
Estimated value excluding VAT: 75 000 💰
400 000 💰
Frequency of contracts to be awarded:

It is intended that the initial contract at GMIT Mayo Campus, Westport Road, Castlebar, Co Mayo forms part of this Framework Agreement. The duration of this framework is 4 years but for avoidance of doubt Call-off contracts may extend beyond the life of the framework.

Short description:

Quantity or scope:

The Integrated Design Team will be responsible for providing all construction- related technical advice and design services under the framework agreement. This framework agreement is for site investigation, preliminary design, detailed design, planning application, procurement of works contractor, works supervision and handover of works to the Client — GMIT. The initial contract is located at our GMIT — Mayo Campus, Westport Road, Castlebar, Co Mayo

Note: The single-party framework agreement will be established on foot of an initial contract with possible other related consultancy conservation contracts awarded under the framework during the 4 year period for the following locations:

(i) GMIT CCAM (Cluain Mhuire Campus), Monivea Road Galway;

(ii) GMIT Murrough House, Merlin Park Galway;

(iii) GMIT Mayo Campus, Westport Road, Castlebar Co Mayo further;

(iv) GMIT Letterfrack Campus, Letterfrack, Co Galway.

The duration of this framework is 4 years but for avoidance of doubt Call-off contracts may extend beyond the life of the framework.

Duration: 048 months
Reference number: Gmit rrp idt
Place of performance
Main site or place of performance: Castlebar Co Mayo & Galway.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the Project Information Memorandum and the Suitability Assessment Questionnaire available to download from www.etenders.gov.ie Ref: 99922.

Economic and financial standing:

Please refer to the Project Information Memorandum and the Suitability Assessment Questionnaire available to download from www.etenders.gov.ie Ref: 99922.

Minimum level(s) of standards:

Please refer to the Project Information Memorandum and the Suitability Assessment Questionnaire available to download from www.etenders.gov.ie Ref: 99922.

Technical and professional ability:

Please refer to the Project Information Memorandum and the Suitability Assessment Questionnaire available to download from www.etenders.gov.ie Ref: 99922.

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Prior to the conclusion of the framework agreement, the Contracting Authority reserves the right, at its absolute discretion, to require the lead Architectural firm to contract:

— on the basis of joint and several liability with other member of the candidate executing the contract, or

— with a particular single member of the tenderer as the prime consultant, with the other members providing collateral agreements and/or guarantees.

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Minimum number of candidates: 5
Maximum number of candidates: 8
Objective criteria for selection:

Applications received will be assessed on the basis of the rules, criteria and weightings set out in the Suitability Assessment Questionnaire. It is envisaged that the top 5 scoring Candidates (subject to the quality and number of applications received) which also meet the minimum criteria and rules for selection set out in the Suitability Assessment Questionnaire will be invited to tender stage for the initial contract.

Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Corinna Gavin
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1160 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93176&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93176&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: Gmit rrp idt
Additional information

2. Please note this is the sole call for competition for these services.

3. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4. Framework Agreement and any Contract awards will be subject to the approval of all the relevant competent authorities.

5. It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6. If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

7. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8. Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully completed questionnaires in order to avoid the risk of elimination from the competition. All documents and clarifications will be available only via the documents section of this competition on etenders only.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Information about review deadlines:

Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie

Service from which information about the review procedure may be obtained
Name: Your Legal Advisor
Source: OJS 2015/S 194-352231 (2015-10-02)

Contract award notice (2017-03-21)
Object
Scope of the procurement
Reference number: 2015/S 194-352231
Short description:

The establishment of a single-party framework for an integrated Architect led Design Team Service. Subsequent call-off contracts for the other GMIT Third Level Educational Facilities may also form part of this framework. The duration of this framework is 4 years but for avoidance of doubt Call-off contracts may extend beyond the life of the framework. Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; Technical testing and analysis services Main site or location of works, place of delivery or of performance: Castlebar Co. Mayo and Galway.

Total value of the procurement: 400 000 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Border, Midland and Western 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-03-21 📅
Publication date: 2017-03-23 📅
Identifiers
Notice number: 2017/S 058-108130
Refers to notice: 2015/S 194-352231
OJ-S issue: 58
Additional information

Note: GMIT did not proceed with award of the initial contract due to budgetary constraints. The duration of this framework is 4 years but for avoidance of doubt Call-off contracts may extend beyond the life of the framework.

Object
Scope of the procurement
Short description:

The Contracting Authority (Galway-Mayo Institute of Technology) is seeking to establish single-party framework agreement for integrated design team services. The Integrated Design Team will be responsible for providing all construction- related technical advice and design services under the framework agreement. Note: GMIT did not proceed with award of the initial contract due to budgetary constraints. Note: The single-party framework agreement will be established on foot of an initial contract with possible other related consultancy conservation contracts awarded under the framework during the 4 year period for the following locations: (i) GMIT CCAM (Cluain Mhuire Campus), Monivea Road Galway;(ii) GMIT Murrough House, Merlin Park Galway; (iii) GMIT Mayo Campus, Westport Road, Castlebar Co Mayo further; (iv) GMIT Letterfrack Campus, Letterfrack, Co Galway.

Additional information:

Note: GMIT did not proceed with award of the initial contract due to budgetary constraints.

The duration of this framework is 4 years but for avoidance of doubt Call-off contracts may extend beyond the life of the framework.

Place of performance
Main site or place of performance: Galway and Mayo Campuses.

Procedure
Award criteria
Quality criterion (name): Criterion A: List of perceived risks to the service delivery and their proposed solutions
Quality criterion (weighting): 10
Quality criterion (name): B1 Methodology
Quality criterion (weighting): 15
Quality criterion (name): B 2 Effective management and communication
C1 Resourcing
C 2. C2. Expertise and fitness for purpose of proposed team
Price weighting: 35

Award of contract
Date of contract conclusion: 2017-03-16 📅

Complementary information
Service from which information about the review procedure may be obtained
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2017/S 058-108130 (2017-03-21)

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