Auditing of ESB's Contractor Employment Standards

Electricity Supply Board

Under its Corporate Social Responsibility policies, ESB has implemented Contractor Employment Standards (CES) to ensure that all counterparties with whom it does business complies at all times with all employment laws applicable to their staff.
CES ensures that all contractors working with and on behalf of ESB uphold the rights of their workers and employees under the relevant employment legislation applicable to the jurisdiction where the work is carried out.
ESB has particular audit requirements in relation to service and/or works contracts awarded by ESB, where the contract has a significant labour content and the work is carried out in the Republic of Ireland. These audits are mainly targeted at contracts involving mainly craft and general type activities such as electrical and mechanical maintenance, security services, cleaning services, call centre operations, etc. Contracts for professional services, consultancy and IT related services are currently excluded.
To help ensure compliance, all relevant contracts will be audited on a regular basis.
ESB wishes to place a Framework Agreement for the provision of this auditing service.
For the purposes of this notice, ESB means Electricity Supply Board, its subsidiaries and joint ventures.

Deadline

The time limit for receipt of tenders was 2015-02-22. The procurement was published on 2015-01-23.

Who?

• Electricity Supply Board

What?

• Accounting and auditing services › Auditing services

Where?

• Éire/Ireland

Procurement history

Date	Document
2015-01-23	Contract notice
2016-01-05	Contract award notice

Contract notice (2015-01-23)
Object
Scope of the procurement
Title: Auditing services
Quantity or scope:

ESB has particular audit requirements in relation to service and/or works contracts awarded by ESB, where the contract has a significant labour content and the work is carried out in the Republic of Ireland. These audits are mainly targeted at contracts involving mainly craft and general type activities such as electrical and mechanical maintenance, security services, cleaning services, call centre operations, etc. Contracts for professional services, consultancy and IT related services are currently excluded.Contracts for professional services, consultancy and IT related services are currently excluded.For some contracts the audit exercise will be based on an examination of relevant documentation provided by the contractor and/or subcontractor such as employee contracts, payroll data, wage slips, Revenue returns, pension deductions, etc. The auditor will be required to engage directly with the contractor and/or subcontractors and confirm the position regarding compliance to ESB's Contractor Employment Standards or provide details of any non compliance with supporting documentary evidence.For a number of high value or business critical contracts, a more proactive hands-on role may be required. This is likely to involve attendance on site on a full or part time basis with ongoing consultation with ESB's site management and interaction and engagement with contractors and subcontractors and their respective staff.Please note that each business unit within ESB may have a different detailed scope of works.There will also be a requirement to provide advice and/or information on an ad hoc basis as particular issues arise. From time to time a prompt response via email or telephone may be required.For the purposes of this notice, ESB means Electricity Supply Board, its subsidiaries and joint ventures.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Auditing services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board
Postal address: 27 Lower Fitzwilliam Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: ssprocurement@esb.ie 📧
Phone: +353 17027960 📞

Reference
Dates
Date dispatched: 2015-01-23 📅
Submission deadline: 2015-02-22 📅
Publication date: 2015-01-28 📅
Identifiers
Notice number: 2015/S 019-031357
OJ-S issue: 19

Object
Scope of the procurement
Service category: 9
Short description:

CES ensures that all contractors working with and on behalf of ESB uphold the rights of their workers and employees under the relevant employment legislation applicable to the jurisdiction where the work is carried out.

To help ensure compliance, all relevant contracts will be audited on a regular basis.

ESB wishes to place a Framework Agreement for the provision of this auditing service.

For the purposes of this notice, ESB means Electricity Supply Board, its subsidiaries and joint ventures.

Lot number: 1
Title of the lot: Desk Top Auditing Services
Short description:

For some contracts the audit exercise will be based on an examination of relevant documentation provided by the contractor and/or subcontractor such as employee contracts, payroll data, wage slips, Revenue returns, pension deductions, etc. The auditor will be required to engage directly with the contractor and/or subcontractors and confirm the position regarding compliance to ESB's Contractor Employment Standards or provide details of any non compliance with supporting documentary evidence.

The Auditor may also be required occasionally to provide on site services if the need arises.

Please note that each business unit within ESB may have a different detailed scope of works.

There will also be a requirement to provide advice and/or information on an ad hoc basis as particular issues arise. From time to time a prompt response via email or telephone may be required.

Quantity or scope: As per Pre-Qualification Questionnaire.
Additional information about the lots:

The Framework Agreement may be split between a number of vendors to cover geographical areas of Republic of Ireland.

Lot number: 2
Title of the lot: On Site Auditing Services.
Short description:

For a number of business critical contracts, a more proactive hands-on role may be required. This is likely to involve attendance on site on a full or part time basis with ongoing consultation with ESB's site management and interaction and engagement with contractors and subcontractors and their respective staff.

Additional information about the lots:

The Framework Agreement may be split between a number of vendors to cover geographical areas and/or operational requirements.

Quantity or scope:

Contracts for professional services, consultancy and IT related services are currently excluded.

For a number of high value or business critical contracts, a more proactive hands-on role may be required. This is likely to involve attendance on site on a full or part time basis with ongoing consultation with ESB's site management and interaction and engagement with contractors and subcontractors and their respective staff.

Please note that each business unit within ESB may have a different detailed scope of works.

There will also be a requirement to provide advice and/or information on an ad hoc basis as particular issues arise. From time to time a prompt response via email or telephone may be required.

For the purposes of this notice, ESB means Electricity Supply Board, its subsidiaries and joint ventures.

Description of options:

Duration of Framework Agreement is for 3 years with an option to extend for up to 2 more years.

Duration: 60 months
Reference number: BS299A1959
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per Pre-Qualification Questionnaire.
Economic and financial standing: As per Pre-Qualification Questionnaire.
Technical and professional ability:

A Pre-Qualification Questionnaire will be issued to all candidates who respond to this notice.

Expressions of interest and the Pre-Qualification Questionnaire must be completed and returned to: ssprocurement@esb.ie quoting Reference No. BS299A1959 no later than 12:00 noon on Monday, 23.2.2015.

ESB will shortlist a number of companies to proceed to RFP stage from these expressions of interest.

The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure.

Contract execution
Deposits and guarantees required: Will be stated in the tender documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be stated in the tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a grouping of service providers express interest, it will be a requirement of ESB that one member of the group accepts full contractual responsibility for the delivery of the service. Where appropriate, the intended contractually responsible member of any grouping or consortium must be identified in the response notice.

Procedure
Maximum number of operators of the framework agreement: 4
Duration of the framework agreement in years: 5

Contracting authority
Contact
Contact point: Procurement, Business Service Centre
Brid Ryan
Internet address: www.esb.ie 🌏

Complementary information
Review body
Name: Chief Registrar
Postal address: The High Court, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Vendor's own legal advisor
Source: OJS 2015/S 019-031357 (2015-01-23)

Contract award notice (2016-01-05)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-01-05 📅
Publication date: 2016-01-07 📅
Identifiers
Notice number: 2016/S 004-004452
Refers to notice: 2015/S 019-031357
OJ-S issue: 4

Contracting authority
Contact
Country: Ireland 🇮🇪
Source: OJS 2016/S 004-004452 (2016-01-05)

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