Architectural Services for Refurbishment of Student Residents

University of Limerick

In September 2014 University of Limerick (the ‘Authority’) undertook an OJEC
competition (Ref RFT 88256 — UL0339) for the appointment of a design team for
the phased refurbishment programme for the existing Plassey, Kilmurry, Dromroe
and Thomond Student Village on the University of Limerick Campus
(the ‘Project’). The design team for the project was appointed in February 2015.
The scheme design for Kilmurry Village has been progressed and a ‘pilot project’
comprising the refurbishment of two (2) housing units commenced on site in July
2015 and is due for completion in September 2015. Following completion of
the ‘pilot project’ the final scheme design for Kilmurry Village will be confirmed and
the detailed design and procurement of the remainder of the project will be
progressed to allow for commencement of works on site in Summer 2016. No
work has commenced on Plassey, Dromroe and Thomond Student Villages at this
stage.
As a result of the liquidation of the originally appointed Architect (‘Original
Consultant’) it is now intended to appoint a replacement Architect with Interior
Design expertise and PSDP (‘Replacement Consultant’) for the Project in two (2)
separate Lots. Applicants are advised that in respect of Lot 1, Kilmurry Village
Student Residences, the ‘Replacement Consultant’ will be required to take the
agreed final scheme for the ‘pilot project’, as noted above, through detailed
design, tender and construction. In respect of Lot 2 the ‘Replacement
Consultant’ will be required to provide full design services for Plassey Village,
Dromroe Village and Thomond Village Student Residences. The ‘Replacement
Consultant’ will be required to fully assess design work undertaken on the Project
by the ‘Original Consultant’ and to take full responsibility for this existing design
work where relied upon in the delivery of the project.

Deadline

The time limit for receipt of tenders was 2015-09-30. The procurement was published on 2015-09-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2015-09-15 Contract notice
2016-03-21 Contract award notice
Contract notice (2015-09-15)
Object
Scope of the procurement
Title: Architectural and related services
Quantity or scope:
In September 2014 University of Limerick (the ‘Authority’) undertook an OJEC competition (Ref RFT 88256 — UL0339) for the appointment of a design team for the phased refurbishment programme for the existing Plassey, Kilmurry, Dromroe and Thomond Student Village on the University of Limerick Campus (the ‘Project’). The design team for the project was appointed in February 2015. The scheme design for Kilmurry Village has been progressed and a ‘pilot project’ comprising the refurbishment of two (2) housing units commenced on site in July 2015 and is due for completion in September 2015. Following completion of the ‘pilot project’ the final scheme design for Kilmurry Village will be confirmed and the detailed design and procurement of the remainder of the project will be progressed to allow for commencement of works on site in Summer 2016. No work has commenced on Plassey, Dromroe and Thomond Student Villages at this stage.As a result of the liquidation of the originally appointed Architect (‘Original Consultant’) it is now intended to appoint a replacement Architect with Interior Design expertise and PSDP (‘Replacement Consultant’) for the Project in two (2) separate Lots. Applicants are advised that in respect of Lot 1, Kilmurry Village Student Residences, the ‘Replacement Consultant’ will be required to take the agreed final scheme for the ‘pilot project’, as noted above, through detailed design, tender and construction. In respect of Lot 2 the ‘Replacement Consultant’ will be required to provide full design services for Plassey Village, Dromroe Village and Thomond Village Student Residences. The ‘Replacement Consultant’ will be required to fully assess design work undertaken on the Project by the ‘Original Consultant’ and to take full responsibility for this existing design work where relied upon in the delivery of the project. Details of the services to be provided by the ‘Replacement Consultant’ including details regarding the design work already completed on Kilmurry Village will be set down in the tender documents. The housing units forming the ‘pilot project’ will be available for inspection by all the shortlisted Applicants during the tender stage.300 000
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Total value of the procurement: 300 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Architectural and related services 📦

Procedure
Procedure type: Accelerated restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University of Limerick
Postal town: Limerick
Contact
E-mail: cliona.donnellan@ul.ie 📧
Phone: +353 61213422 📞

Reference
Dates
Date dispatched: 2015-09-15 📅
Submission deadline: 2015-09-30 📅
Publication date: 2015-09-19 📅
Identifiers
Notice number: 2015/S 182-330354
OJ-S issue: 182
Additional information
(a) Candidates shall state if any of (and the reasons why) information supplied by them in response to this notice is confidential or commercially sensitive or should not be disclosed in respect of a request for information under the Freedom of Information Acts 1997-2003. (b) Any contract award is subject to production of a current tax clearance certificate from the Revenue Commissioners in Ireland. (c) All costs incurred by candidates in preparing submissions must be borne by them. The contracting authority accepts no liability for these costs, irrespective of the outcome of the competition, or if the competition is postponed or cancelled. (d) The contracting authority may terminate this competition (or any part thereof), change the basis of and the procedures for the bidding process, at any time, or procure the contract by alternative means if it appears that it can thereby be more advantageously procured. The most economically advantageous or any tender will not necessarily be accepted. (e) Candidates should note that this is a two stage selection process. Stage 1 involves Candidates submitting information required by this notice and the suitability assessment questionnaire attached to this notice to the stipulated address and by the stipulated time. For Stage 2 it is envisaged that a minimum of three and a maximum of six suppliers will be invited to tender for each project depending on the quality of the pre-qualification submissions received. (f) Applicants should be aware that the projects will be executed using the Public Works Contract (Department of Finance). (g) All times set out in this contract notice are in local Irish time. (h) All monetary amounts shall be quoted in Euro. (i) For further information on the procedures governing the competition, candidates' attention is drawn to the suitability assessment questionnaire. (j) Candidates must register their interest on the etenders website (www.e-tenders.gov.ie) in order to be included on the mailing list for documentation in relation to the competition.
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Object
Scope of the procurement
Short description:
In September 2014 University of Limerick (the ‘Authority’) undertook an OJEC
competition (Ref RFT 88256 — UL0339) for the appointment of a design team for
the phased refurbishment programme for the existing Plassey, Kilmurry, Dromroe
and Thomond Student Village on the University of Limerick Campus
(the ‘Project’). The design team for the project was appointed in February 2015.
The scheme design for Kilmurry Village has been progressed and a ‘pilot project’
comprising the refurbishment of two (2) housing units commenced on site in July
2015 and is due for completion in September 2015. Following completion of
the ‘pilot project’ the final scheme design for Kilmurry Village will be confirmed and
the detailed design and procurement of the remainder of the project will be
progressed to allow for commencement of works on site in Summer 2016. No
work has commenced on Plassey, Dromroe and Thomond Student Villages at this
stage.
As a result of the liquidation of the originally appointed Architect (‘Original
Consultant’) it is now intended to appoint a replacement Architect with Interior
Design expertise and PSDP (‘Replacement Consultant’) for the Project in two (2)
separate Lots. Applicants are advised that in respect of Lot 1, Kilmurry Village
Student Residences, the ‘Replacement Consultant’ will be required to take the
agreed final scheme for the ‘pilot project’, as noted above, through detailed
design, tender and construction. In respect of Lot 2 the ‘Replacement
Consultant’ will be required to provide full design services for Plassey Village,
Dromroe Village and Thomond Village Student Residences. The ‘Replacement
Consultant’ will be required to fully assess design work undertaken on the Project
by the ‘Original Consultant’ and to take full responsibility for this existing design
work where relied upon in the delivery of the project.
Lot number: 1
Title of the lot: Kilmurry Village Student Residences
Short description:
Kilmurry Village Student Residences, the ‘Replacement Consultant’ will be required to take the agreed final scheme for the ‘pilot project’, as noted above, through detailed design, tender and construction.
Lot number: 2
Title of the lot: Plassey Village, Dromroe Village and Thomond Village Student Residences
Short description:
The ‘Replacement Consultant’ will be required to provide full design services for Plassey Village, Dromroe Village and Thomond Village Student Residences.
Quantity or scope:
In September 2014 University of Limerick (the ‘Authority’) undertook an OJEC competition (Ref RFT 88256 — UL0339) for the appointment of a design team for the phased refurbishment programme for the existing Plassey, Kilmurry, Dromroe and Thomond Student Village on the University of Limerick Campus (the ‘Project’). The design team for the project was appointed in February 2015. The scheme design for Kilmurry Village has been progressed and a ‘pilot project’ comprising the refurbishment of two (2) housing units commenced on site in July 2015 and is due for completion in September 2015. Following completion of the ‘pilot project’ the final scheme design for Kilmurry Village will be confirmed and the detailed design and procurement of the remainder of the project will be progressed to allow for commencement of works on site in Summer 2016. No work has commenced on Plassey, Dromroe and Thomond Student Villages at this stage.
Show more
As a result of the liquidation of the originally appointed Architect (‘Original Consultant’) it is now intended to appoint a replacement Architect with Interior Design expertise and PSDP (‘Replacement Consultant’) for the Project in two (2) separate Lots. Applicants are advised that in respect of Lot 1, Kilmurry Village Student Residences, the ‘Replacement Consultant’ will be required to take the agreed final scheme for the ‘pilot project’, as noted above, through detailed design, tender and construction. In respect of Lot 2 the ‘Replacement Consultant’ will be required to provide full design services for Plassey Village, Dromroe Village and Thomond Village Student Residences. The ‘Replacement Consultant’ will be required to fully assess design work undertaken on the Project by the ‘Original Consultant’ and to take full responsibility for this existing design work where relied upon in the delivery of the project. Details of the services to be provided by the ‘Replacement Consultant’ including details regarding the design work already completed on Kilmurry Village will be set down in the tender documents. The housing units forming the ‘pilot project’ will be available for inspection by all the shortlisted Applicants during the tender stage.
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Reference number: UL0377
Place of performance
Main site or place of performance: University of Limerick, Limerick, Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Applicants are advised to refer to the Suitability Assessment Questionnaire.
Economic and financial standing: Applicants are advised to refer to the Suitability Assessment Questionnaire.
Minimum level(s) of standards:
Please also refer to Suitability Assessment Questionnaire for further requirements.
Technical and professional ability: Applicants are advised to refer to the Suitability Assessment Questionnaire.
Minimum level(s) of standards: Applicants are advised to refer to the Suitability Assessment Questionnaire.
Contract execution
Deposits and guarantees required: N/A.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
In accordance with the conditions of contract to be entered into with the successful consultant.

Procedure
Justification of the accelerated procedure:
Plassey Campus Centre commenced their programme for the phased refurbishment of four (4) existing Student Villages on the University of Limerick Campus in 2014. Due to the nature of the operation of the Student Villages, where Villages are fully occupied and in use during the University's academic year, refurbishment works can only take place between May and August each year. As a result of the liquidation of the ‘Original Consultant’ the Authority has incurred significant delays to the refurbishment programme. To maintain the programme of works scheduled for Summer 2016 a replacement Architect, including Interior Design and PSDP, is required to be appointed as soon as possible.
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Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Buildings and Estates Department
Robert Reidy
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1124 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92734&B=ETENDERS_SIMPLE 🌏
E-mail: highcourtcentraloffice@courts.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92734&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Publication date: 2014-09-12 📅
Identifiers
Reference number attributed by the contracting authority: UL0377
Notice number in the OJ S: 2014/S 175-309195
Additional information
(a) Candidates shall state if any of (and the reasons why) information supplied by them in response to this notice is confidential or commercially sensitive or should not be disclosed in respect of a request for information under the Freedom of Information Acts 1997-2003.
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(b) Any contract award is subject to production of a current tax clearance certificate from the Revenue Commissioners in Ireland.
(c) All costs incurred by candidates in preparing submissions must be borne by them. The contracting authority accepts no liability for these costs, irrespective of the outcome of the competition, or if the competition is postponed or cancelled.
(d) The contracting authority may terminate this competition (or any part thereof), change the basis of and the procedures for the bidding process, at any time, or procure the contract by alternative means if it appears that it can thereby be more advantageously procured. The most economically advantageous or any tender will not necessarily be accepted.
Show more
(e) Candidates should note that this is a two stage selection process. Stage 1 involves Candidates submitting information required by this notice and the suitability assessment questionnaire attached to this notice to the stipulated address and by the stipulated time. For Stage 2 it is envisaged that a minimum of three and a maximum of six suppliers will be invited to tender for each project depending on the quality of the pre-qualification submissions received.
Show more
(f) Applicants should be aware that the projects will be executed using the Public Works Contract (Department of Finance).
(g) All times set out in this contract notice are in local Irish time.
(h) All monetary amounts shall be quoted in Euro.
(i) For further information on the procedures governing the competition, candidates' attention is drawn to the suitability assessment questionnaire.
(j) Candidates must register their interest on the etenders website (www.e-tenders.gov.ie) in order to be included on the mailing list for documentation in relation to the competition.

Complementary information
Review body
Information about review deadlines:
Contained in Regulation 7 of the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations 2010 (SI No. 130 of 2010).
Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
Postal address: High Court Central Office, Four Courts
Postal town: Inns Quay, Dublin
Postal code: 00
Source: OJS 2015/S 182-330354 (2015-09-15)
Contract award notice (2016-03-21)
Object
Scope of the procurement
Total value of the procurement: 308 900 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Contact
Phone: +353 061213422 📞

Reference
Dates
Date dispatched: 2016-03-21 📅
Publication date: 2016-03-23 📅
Identifiers
Notice number: 2016/S 058-098494
Refers to notice: 2015/S 182-330354
OJ-S issue: 58

Award of contract

1️⃣
Date of contract conclusion: 2016-01-14 📅
Name: Reddy Architecture + Urbanism
Postal address: Dartry Mills, Dartry Road
Postal town: Dublin
Postal code: 6
Country: Ireland 🇮🇪

2️⃣
Information about tenders
Number of tenders received: 6

Contracting authority
Contact
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92735&B=ETENDERS_SIMPLE 🌏

Complementary information
Service from which information about the review procedure may be obtained
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Source: OJS 2016/S 058-098494 (2016-03-21)
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