4 Single Party Framework Agreements for Transport Fleet Supply and Fleet Services for Vans/Jeeps

Waterford City and County Council

Waterford City and County Council wishes to establish a number of single operator framework agreement (s) for the provision of fleet requirements in the indicated lots as follows:

Deadline

The time limit for receipt of tenders was 2015-11-23. The procurement was published on 2015-10-11.

Who? What? Where?
Procurement history
Date Document
2015-10-11 Contract notice
Contract notice (2015-10-11)
Object
Scope of the procurement
Title: Motor vehicles
Quantity or scope:
Requirement relates to supply of 97 vehicles — Please see details contained in the individual lots.2 500 0003 500 000
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Motor vehicles 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Waterford City and County Council
Postal address: City Hall, The Mall, Co.Waterford
Postal town: Waterford
Contact
E-mail: kwalsh@waterfordcouncil.ie 📧
Phone: +353 5820836 📞

Reference
Dates
Date dispatched: 2015-10-11 📅
Submission deadline: 2015-11-23 📅
Publication date: 2015-10-15 📅
Identifiers
Notice number: 2015/S 200-362601
OJ-S issue: 200
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. Please note this competition relates to supplies and services as categorised in Annex IIA of Directive 2004/18/EC — Category 1 (Maintenance and Repair) and Category 6 (Financial Services). 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to admit to the framework agreement 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully responsive tender documents in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Estimated value excluding VAT: 2 500 000 💰
3 500 000 💰
Frequency of contracts to be awarded:
An initial contract to be followed with supplementary tenders for requirements as and when they arise over the life of the framework agreements. Frequency not known at this stage.
Short description:
Waterford City and County Council wishes to establish a number of single operator framework agreement (s) for the provision of fleet requirements in the indicated lots as follows:
1. Lot 1 — Direct Purchase of Vans/Jeeps;
2. Lot 2 — Financial Loan Arrangements;
3. Lot 3 — Contract Maintenance;
4. Lot 4 — Contract Hireage (includes a combination of Lots 1, 2, and 3).
WC&CC will decide whether it wishes to proceed with procurement of a combination of Lots 1 to 3, or alternatively to procure its fleet requirements under Lot 4 — Contract Hireage as an omnibus Lot. WC&CC reserves the right to appoint individual framework operators for sublots within Lots 1, 3 and 4.
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The initial contract under the framework (s) will be in respect of the following vehicles:
— 50 x Diesel Panel Vans with 2,6 m
— 10 x Diesel Panel Vans with 3,5 m
— 3 x Diesel Panel Vans with 5 m
— 4 x Diesel 4 x 4 Pick U ps with Crew Cabs (Min. engine 2,5 l);
— 10 x Diesel 4 x 4 Commercial Jeeps (Min. engine 2,5 l);
— 10 x Diesel 4 x 4 Passenger Jeeps (Min. engine 2,5 l);
— 10 x Diesel 4 x 4 Commercial Jeeps (Engine 1,5 l-2,5 l).
Lot number: 1
Title of the lot: Direct Purchase of Vans/Jeeps
Short description:
This lot calls for the supply and delivery of approximately 97 new vehicles to WC&CC in sublots. No guarantee can be given that any vehicles will be ordered under the framework. Tenderers are advised that it is intended to drawdown the greatest part of requirements under the framework in the initial contract. It may be necessary to order additional vehicles over the life of the framework.
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Quantity or scope: The initial scope identified comprises:— 50 x Diesel Panel Vans with 2.6 m3-3.5 m3 Payload Capacity;— 10 x Diesel Panel Vans with 3.5 m3-5 m3 Payload Capacity;— 3 x Diesel Panel Vans with 5 m3-8 m3 Payload Capacity;— 4 x Diesel 4 x 4 Pick Ups with Crew Cabs (Min. engine 2,5 l);— 10 x Diesel 4 x 4 Commercial Jeeps (Min. engine 2,5 l);— 10 x Diesel 4 x 4 Passenger Jeeps (Min. engine 2,5 l);— 10 x Diesel 4 x 4 Commercial Jeeps (Engine 1,5 l-2,5 l).
The initial scope identified comprises:
— 50 x Diesel Panel Vans with 2.6 m
— 10 x Diesel Panel Vans with 3.5 m
— 3 x Diesel Panel Vans with 5 m
— 4 x Diesel 4 x 4 Pick Ups with Crew Cabs (Min. engine 2,5 l);
— 10 x Diesel 4 x 4 Commercial Jeeps (Min. engine 2,5 l);
— 10 x Diesel 4 x 4 Passenger Jeeps (Min. engine 2,5 l);
— 10 x Diesel 4 x 4 Commercial Jeeps (Engine 1,5 l-2,5 l).
Estimated value excluding VAT: 2 000 000 💰
2 300 000 💰
Lot number: 2
Title of the lot: Financial Loan Arrangements
Short description:
In this lot, WC&CC are seeking proposals in relation to the provision of a financial loan for the Direct Purchase of Vans/Jeeps which will be fully owned by WC&CC. In general terms WC&CC wishes to enter into a partnership arrangement with a financial institution to provide a preferential financial loan for the funding of 2 000 000 EUR over a 60 month period.
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Quantity or scope: Funding of 2 000 000 EUR over a 60 month period.
Lot number: 3
Title of the lot: Contract Maintenance of Vehicles
Short description:
This lot provides for the maintenance of the WC&CC fleet of 97 vehicles which may be purchased under Lot 1. No guarantee can be given that any vehicles will be ordered under the framework. Tenderers are advised that it is intended to drawdown the greatest part of requirements under the framework in the initial contract. It may be necessary to order additional vehicles over the life of the framework.
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Quantity or scope: Contract maintenance of 97 vehicles which may be purchased under the framework plus any other vehicles purchased.
Estimated value excluding VAT: 600 000 💰
1 000 000 💰
Lot number: 4
Title of the lot: Contract Hireage (Combining Lots 1, 2 and 3)
Short description:
This lot requires the provision of a contract hireage solution for the supply, maintenance, finance and management of 97 vehicles to and at WC&CC sites. This is an option being considered by WC&CC as an alternative to Lots 1, 2 and 3. No guarantee can be given that any vehicles will be ordered under the framework. Tenderers are advised that it is intended to drawdown the greatest part of the requirements under the framework in the initial contract. It may be necessary to order additional vehicles over the life of the framework.
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Quantity or scope: A full Contract Hireage solution relation to the 97 vehicles plus additional vehicles if required.
Requirement relates to supply of 97 vehicles — Please see details contained in the individual lots.
Duration: 48 months
Reference number: WCCC/R/226
Place of performance
Main site or place of performance: Waterford.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT/System ID 100094.
Economic and financial standing:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT/System ID 100094.
Technical and professional ability:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT/System ID 100094.
Contract execution
Deposits and guarantees required: Please refer to tender documentation.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework members.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability.
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Tender validity period: 12 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: 3263046AH
Contact
Contact point: Ken Walsh
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/103683 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93357&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93357&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: WCCC/R/226
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service. Please note this competition relates to supplies and services as categorised in Annex IIA of Directive 2004/18/EC — Category 1 (Maintenance and Repair) and Category 6 (Financial Services).
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.
6) If for any reason it is not possible to admit to the framework agreement 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
Show more
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully responsive tender documents in order to avoid the risk of elimination from the competition.
Show more

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
The contracting authority will not conclude these framework agreements (and the Reviewable Public Contracts) to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the Reviewable Public Contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Source: OJS 2015/S 200-362601 (2015-10-11)
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